HomeMy WebLinkAbout05. Agreement with West Coast Locators, Inc. for as-needed utility locating services5.
Central Contra Costa Sanitary District
BOARD OF DIRECTORS DRAFT
POSITION PAPER
Board Meeting Date: December 17, 2015
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH WEST COAST LOCATORS, INC. TO PROVIDE AS- NEEDED
UTILITY LOCATING SERVICES FOR CAPITAL IMPROVEMENT
PROJECTS
Submitted By: Initiating Dept. /Div.:
Nancy Molina, Associate Engineer Engineering and Technical Services/
Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mestetsky — Senior Engineer
E. Lopez — Capital Projects Division Manager
J -M Petit — Director of Engineering and Technical Services Roger S. Bailey
General Manager
ISSUE: The Board of Directors' authorization is required for the General Manager to
execute a technical consulting services agreement in an amount greater than $100,000.
BACKGROUND: The Capital Projects Division needs to determine the location of
approximately 60,000 feet of sanitary sewer mains, 90,000 feet of other utilities, and 15
side sewers each year as part of the design of collection system sewer renovation
projects. The purpose of locating the underground utilities is to verify and record
information. The results are used to evaluate alternatives during design and to minimize
change orders during construction.
Staff has found that contracting the underground utility locating services on a periodic
basis, in this case for a one -year period, results in a lower overall cost and a significant
reduction in paperwork associated with negotiating and issuing separate contracts. The
purpose of the Request for Proposal (RFP) is to establish unit costs for each portion of
the work for certain potential projects, while keeping costs low overall for the District.
District staff prepared and posted the RFP on PlanetBids and on the District's website
for underground utility locating services. On November 13, 2015, four (4) proposals
were received and evaluated. Prices ranged from $144,170 to $938,000 /year. Staff has
selected West Coast Locators, Inc. as the best fit for the underground utility locating
services blanket contract based on their experience, past performance, and yearly
costs.
The initial agreement amount will be $144,170. District staff may exercise options for
additional one -year periods (up to two) at the unit prices, provided that the initial work is
successful and the prices remain favorable to the District. The agreement may extend
into late 2018.
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POSITION PAPER
Board Meeting Date: December 17, 2015
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH WEST COAST LOCATORS, INC. TO PROVIDE AS- NEEDED
UTILITY LOCATING SERVICES FOR CAPITAL IMPROVEMENT
PROJECTS
ALTERNATIVES /CONSIDERATIONS: The Board can elect not to authorize the
General Manager to execute the agreement, which is not recommended since the work
is needed to implement several projects within the Capital Improvement Budget (CIB).
FINANCIAL IMPACTS: The total estimated cost for the agreement may reach up to
$432,000. These costs have been budgeted, and will be paid for by the projects
identified in the CIB.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this agreement at the meeting on December 9, 2015, and recommended
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
technical consulting services agreement with West Coast Locators, Inc. in an amount
not to exceed $432,000 to provide as- needed locating services for Capital Improvement
Projects.
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