The URL can be used to link to this page

Home My WebLink About07.c. Approve installation of automated commercial recycled water truck fill station on the Kiewit propertyCentral Contra Costa Sanitary District ,! BOARD OF DIRECTORS 7 POSITION PAPER Board Meeting Date: November 19, 2015 Subject: APPROVE A CONTINGENCY PROJECT FOR INSTALLATION OF AN AUTOMATED COMMERCIAL RECYCLED WATER TRUCK FILL STATION AT THE KIEWIT PROPERTY Submitted By. Initiating Dept. /Div.: C. Mizutani, Senior Engineer Engineering and Technical Services Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: E. Lopez — Capital Projects Division Manager D. Gemmell — Planning & Development Division Manager I VJ . w JM. Petit — Director of Engineering and Technical Services Roger S. Batley General Manager ISSUE: Board authorization is required to allocate funds from program contingency accounts to projects not included in the Capital Improvements Budget for amounts over $100,000. Board authorization is also required to allocate supplemental funds from the Sewer Construction Fund to the Recycled Water Program Contingency Account. BACKGROUND: The automated commercial recycled water truck fill station will help the District achieve the following: Strategic Goal Four, Strategy 2: "Continue to develop Zone 1 Recycled Water Program and several Key Performance Indicators including "Volume of recycled water delivered to recycled water customers per year. "" Mission Goal: "Embracing a policy of sustainability for the responsible use of existing resources." The Recycled Water Hydrant Truck Filling Program is one of the programs employed by the District to deliver recycled water in Zone 1. These hydrants are used by licensed contractors for construction - related activities. The District currently has three recycled water hydrants. Contractors can request meters from the District to be used on these hydrants. The meters are used to track water consumption for both billing purposes and the District's 96 -011 General Water Reuse Permit requirement to track customer usage. Since the drought declaration, the demand for using recycled water hydrants has outpaced the supply of District meters. This demand is attributed to a combination of water districts not distributing potable water meters for construction - related water use and an increase in construction activity. Staff has handled the increased demand a number of different ways: • Customers with little to no usage have been asked to return their hydrant meter; • Customers with large demand are prioritized over smaller demands; Page 1 of 3 POSITION PAPER Board Meeting Date: November 19, 2015 Subject APPROVE A CONTINGENCY PROJECT FOR INSTALLATION OF AN AUTOMATED COMMERCIAL RECYCLED WATER TRUCK FILL STATION AT THE KIEWIT PROPERTY City of Martinez has donated four meters for use in the truck fill program; and, most recently, Staff has met (by appointment) with seven new customers with small demands at the recently - installed Kiewit hydrant to provide recycled water through a shared meter. This project proposes to install a packaged automated commercial recycled water truck fill station within the Kiewit property - see Attachment 1. The automated fill station will be connected to the recycled water hydrant as shown in Attachment 2. The fill station comes complete with mechanical and instrumentation /control components. An automated fill station registers users into the system and provides each user with a unique pin code that can track the quantity of recycled water dispensed. Pin codes can be programmed to deliver varying quantities of water depending upon the user type. The consumption data can be downloaded monthly, which would reduce staff time to collect this information. Attachment 3 is a sample of a potential fill station that can be used for this project. The completion of the project is expected by April 2016. During this drought, two meters have been stolen and there have been at least two known instances of water theft from the hydrants. Each water meter costs between $1,000 and $1,500. An automated station avoids the purchase of additional meters and the associated maintenance, calibration, accounting, and storage. Additionally, there may be an opportunity to direct some of the frequent and larger users of the residential fill station to the automated fill station, should the program continue. CEQA: Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301(b) since it involves a minor alteration to an existing, publicly -owned recycled water fill station. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. FINANCIAL IMPACTS: The construction estimate for the installation of the fill station is $90,000. An additional $25,000 is anticipated for staff time in design, bidding, permitting, inspection, contingency, and construction support. The total cost for the project is anticipated to be $115,000. To date, there is $30,000 in the Recycled Water Program Contingency Account; an additional $85,000 from the Sewer Construction Fund will need to be allocated to this contingency account in order to complete the project. It is estimated that installation of the automated fill station will save approximately $1,000 per month of staff costs due to the more efficient management of the truck fill program. These savings relate to a reduced effort tracking monthly usage by customers, meter maintenance, and calibration. Page 2 of 3 POSITION PAPER Board Meeting Date: November 19, 2015 Subject. APPROVE A CONTINGENCY PROJECT FOR INSTALLATION OF AN AUTOMATED COMMERCIAL RECYCLED WATER TRUCK FILL STATION AT THE KIEWIT PROPERTY ALTERNATIVES /CONSIDERATIONS: One alternative would be to purchase additional meters to meet customer demand, and for staff to continue meeting (by appointment) customers with small demands at the Kiewit hydrant to provide recycled water through a shared meter. COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this subject and did not make a recommendation at the meeting on November 10, 2015. RECOMMENDED BOARD ACTION: Find that this project is exempt from CEQA; 2. Approve a contingency project for $115,000 for the installation of an automated commercial recycled water truck fill station at the Kiewit property; and 3. Approve a supplemental authorization of $85,000 from the Sewer Construction Fund to the Recycled Water Program Contingency Account. Attached Supporting Documents: 1. Project Location Map 2. Diagram of Recycled Water Truck Fill Station 3. Sample Brochure Page 3 of 3 0 ox v o 0 mo -/ PRbJECT / LOCATION KIEWIT PROPERTY 0 Central Contra Costa AUTOMATED RECYCLED WATER Attachment Y Sanitary District TRUCK FILL STATION 1 District Project 7305 Martinez, California (E) REW LINE (E) CONC. PAD AND HYDRANT (E', GRAVEL ROADWAY (N)CONC. FA SEE DETA \ CONNECT TO REW HYDRANT USING 3" STEEL, SCH 40 PIPE. PROVIDE FITTINGS AS REQUIRED. (N) RECYCLED WATER AUTOMATED FILL STATION STATION Central Contra Costa Sanitary District RECYCLED WATER AUTOMATED TRUCK FILL STATION (N) BOLLARDS r -� t � O 7'-0" OVERHEAD TRUCK FILL BASE. ROUTE OVERHEAD FILL SPOUT TO SOUTH OF PAD. (N) REW OVERHEAD FILL STATION. SIZE AND MOUNTING REQUIREMENTS PER MANUFACTURER RECOMMENDATION (N) SLAB. 1 % SLOPE FOR DRAINAGE. 6" MIN: ATTACHMENT 2 6" AGGREGATE BASE. COMPACTED TO 95 %. A DETAIL NTS #4 @ 12" EW 5m BULK WAT E R D I SPIE NSIAG, DISPENSING TERMINALS Our Dispensing Terminals retrofit to new or existing infrastructure providing all the same features as our Turn -key solutions. Flowpoint also provides all the components such as piping, metering and valvbs to retrofit to yft, r, nfralpcure. TURN -KEY STATIONS Our Turn -Key Stations • Provide Accountability • Provide Security • Generate Revenue • Reduce Administration Each Turn -Key Station is self contained, insulated and a maintenance friendly dispensing station. They can be heated, cooled or both and come complete with a supply valve, reduced pressure backflow prevention device, stainless steel piping, meter, drain valve, access terminal and field terminal box. All stations dispense potable water, reclaimed water or raw water. The Water SentryTM is a large bulk water dispensing solution, with overhead load outs up to 4" diameter. Eliminates ice build up where ambient temperatures drop below freezing. Redundancy back flow prevention (Air Gap and Reduced Pressure). The Water GeneralTM is a cost effective solution great for curbside loading locations. Ideal for all weather climates. Available in 2 ", 3" and 4" sizes as well as solar powered. ATTACHMENT 3 FLOWN O/NT The Custom Station is a powerful bulk water dispensing solution designed to simultaneously dispense bulk water to as many as four trucks with load outs up to 6" diameter to meet your specific needs. Custom stations can be built to suit your specific requirements. Contact our expert sales department staff to assist you with a system to meet your specific needs. Website: www.fLowpointsystems.com Toll Free: (877) 655 -5585 Email: sales(dflowpointsystems.com