HomeMy WebLinkAbout06.d.1)a) Action Summary: Engineering & Operationos Committee meeting 11-10-15central
0/4 d. /)4 a)
Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ENGINEERING & OPERATIONS
COMMITTEE
ACTION SUMMARY
Tuesday, November 10, 2015
3:00 p.m.
2 "d Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Mike McGill (Alternate)
Staff.•
General Manager Roger Bailey
Deputy General Manager Ann Sasaki
Director of Engineering and Technical Services Jean -Marc Petit
Director of Administration David Heath
Capital Projects Division Manager Edgar Lopez
Planning and Development Services Division Manager Danea Gemmell
Information Technology Manager John Huie (left after Item 3.b.)
Senior Engineer Dana Lawson (left after Item 3.b.)
Senior Engineer Clint Shima (left after Item 4.)
Accountant Amal Lyon
Senior Administrative Technician Cindy Granzella
1. Call Meeting to Order
Chair Causey called the meeting to order at 3:00 p.m.
2. Public Comments
None.
BOARD OF DIRECTORS:
MICHAEL R. MCGILL
President
TAD J. PILECKI
President Pro Tem
PAUL H. CAUSEY
JAMES A. NEJEDLY
DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
Engineering & Operations Committee Action Summary
November 10, 2015
Page 2
3. Standing Items
a. Receive update on the Asset Management Program
Ms. Lawson stated that the Computerized Maintenance Management
System (CMMS) replacement is progressing, with staff and the consultant
currently working through the geodatabase requirements. The process is
on schedule, with the first round of configuration scheduled for December.
The software is installed, however it is not yet configured.
She announced that another element of the implementation plan is the
Reliability Centered Maintenance (RCM) pilot, for which a draft Position
Paper will be presented at the next Committee meeting.
COMMITTEE ACTION: Received the update.
b. Receive presentation on projects whose costs exceed 20 percent of the
number quoted in the Capital Improvement Budget Allocation (CIBA), not
including the 15 percent General Manager contingency
1) HOB Improvements — Garden Level, District Project 8234, CIB
page GI -13
Mr. Bailey emphasized the critical need for this project because the
Information Technology (IT) group needs to be moved to a
centralized location.
Mr. Heath reviewed the memo included in the agenda materials,
and answered questions from the Committee.
COMMITTEE ACTION: The Committee supported the project in
concept.
C. Receive Change Order Log, Quarterly Reports, and Bid Schedules to
compare budgeted versus actual costs
Mr. Lopez reviewed the information provided in the agenda materials.
COMMITTEE ACTION: Provided input to staff.
4.* Draft Position Paper to award Plant Control System UPS (uninterruptible power
supply) Replacement Project, District Project 6171
Engineering & Operations Committee Action Summary
November 10, 2015
Page 3
Mr. Shima distributed a draft summary of bids from the bid opening that took
place one hour prior to the Committee meeting (attached). Mr. Lopez reviewed
the bids, noting that the apparent lowest bidder was priced at approximately
$86,000 over the engineer's estimate. He believes the bids came in higher due
to continual increases in the construction market. He stated that contractors are
remaining competitive, but the prices are increasing. He also explained that this
project is part of a larger equipment replacement project in the Capital
Improvement Budget (CIB), so it will be unlikely that staff will request contingency
money. Chair Causey requested that be reflected in the summary on the
Position Paper.
COMMITTEE ACTION: Reviewed and recommended Board approval.
5. Draft Position Paper regarding installation of an automated commercial recycled
water truck fill station on the District's Kiewit property
After discussion, Chair Causey stated his preference that this item be taken to
the full Board for consideration with no Committee recommendation so all Board
Members may hear the presentation and understand the options.
COMMITTEE ACTION: Reviewed without recommendation. Suggested
presentation be made to the full Board for consideration.
6. Announcements
a. Future scheduled meetings:
Wednesday, December 9, 2015 at 3:00 p.m.
b. Pleasant Hill- Grayson Creek Trunk Sewer, District Project 8412, will be
going out to bid
C. Mr. Petit announced that the presentation for the next Fiscal Year CIB will
take place at the next Committee meeting
COMMITTEE ACTION: Received the announcements.
7. Suggestions for future agenda items
None.
8. Adjournment — at 4:16 p.m.
* Attachment
xkm 4.6
Central Contra Costa Sanitary District (Hgl4w)
DRAFT SUMMARY OF BIDS
File: 6171.8.3
PROJECT NO.: 6171 NO. OF ADDENDA: 1 DATE/TIME: NOVEMBER 10 2015/2:00 PM
PROJECT NAME: PLANT CONTROL SYSTEM UPS REPLACEMENT
PROJECT MANAGER: CLINT SHIMA
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA
ENGINEER'S EST.: $350,000
NO.
BIDDER
BID PRICE
1
Aztec Consultants
$436,560
Michelle Aurand
2021 Omega Way
Suite 200
San Ramon, CA 94583
925 - 837 -1050
4
D.W. Nicholson Corporation
$446,315
Anna Curtis
24747 Clawiter Road
Hawyard, CA 94540
510- 887 -0900
3
Blocka Construction, Inc.
$488,000
Lori Magruder
4455 Enterprise Street
Fremont, CA 94538
510- 657 -3686
2
NEMA Construction
$5491000
Ali Farahani
555 Pierce Street
#1005
Albany, CA 94706
510 - 525 -2398
5
Steiny and Company, Inc.
$585,000
T. Kellas
27 Sheridan Street
PO Box 3008
Vallejo, CA 94590
707 - 552 -6900
BIDS OPENED BY: /s/ Elaine R. Boehme, CMC DATE: 11/10/15