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Home My WebLink About00. BOARD AGENDA 11-19-15Jl Central Contra Costa Sanitary District REGULAR BOARD MEETING BOARD OF DIRECTORS: MICHAEL R MCGILL AGENDA President TAD J. PILECKI Board Room President Pro Tem Thursday November 19, 2015 sA NAir JA f FIED DAVID R. WILLIAMS 2:00 p.m. PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 INFORMATION FOR THE PUBLIC www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Nitin Goel, Associate Engineer in Engineering /Planning and Development Services Division, effective October 30, 2015. Staff Recommendation: Welcome new employee. President McGill will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive renewed District Transparency Certificate of Excellence from the California Special Districts Association (CSDA) Leadership Foundation. Staff Recommendation: CSDA Bay Area Network Board Members Stanley Caldwell, Sherry Sterrett and Shane McAffee will present the award to President McGill. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 5, 2015 (regular meeting); and 2) November 6, 2015 (Board Strategic Planning Workshop). b. Approve expenditures dated November 19, 2015. Approval recommended by Finance Committee. C. Award a construction contract in the amount of $446,120 to Aztec Consultants Inc., the lowest responsive and responsible bidder for construction of the Plant Control System UPS (uninterruptible power supply) Replacement, District Project 6171; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 3 6. REPORTS a. General Manager 1) Accept (1) the audited Financial Statements for fiscal years ended June 30, 2015 and 2014 — audit performed by Maze & Associates, and (2) the auditor's memorandum on internal control and required communications for the fiscal year ended June 30, 2015. Acceptance recommended by Finance Committee. (5 minute presentation by Vikki Rodriguez, CPA of Maze & Associates.) Staff Recommendation (Motion Required): Accept the audited Financial Statements for fiscal years ended June 30, 2015 and 2014, and the memorandum on internal control and required communications for fiscal year ended June 30, 2015. 2) Receive Fiscal Year 2014 -15 Household Hazardous Waste (HHW) Collection Facility Annual Report. Receipt recommended by Real Estate, Environmental and Planning Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Williams Member Causev a) November 10, 2015 — Engineering & Operations Committee meeting — Member Causey and President McGill (Alternate). CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 4 • November 12, 2015 — East Bay Leadership Council's 5th Annual Philanthropy Awards Breakfast at Blackhawk Automotive Museum in Danville. Member Nejedly b) November 10, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Pilecki c) November 12, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. President McGill • November 5, 2015 —Contra Costa County Mayors' Conference hosted by the City of Richmond. Speaker: Former State Senator Art Torres on "The Promise and Progress of Stem Cell Research in California Today." • November 12, 2015 — East Bay Leadership Council's 5th Annual Philanthropy Awards Breakfast at Blackhawk Automotive Museum in Danville. • November 12, 2015 — IACCC (industrial Association of Contra Costa County) Annual Supervisors' Luncheon in Pleasant Hill. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 5 7. ENGINEERING a. Consider approving the principles of agreement with Contra Costa Water District (CCWD) and direct staff to draft a wholesale agreement for an average of 0.5 million gallons per day (MGD) of recycled water to be delivered to CCWD as part of a proposed Refinery Recycled Water Project. Reviewed by Real Estate, Environmental & Planning Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Approve principles of agreement with CCWD and direct staff to draft a wholesale agreement for an average of 0.5 MGD of recycled water to be delivered to CCWD. b. Receive presentation comparing actual water consumption data with Cost of Service Study (COSS) assumptions regarding billing rates for schools, and consider setting a public hearing for December 17, 2015 at 2:00 p.m. to receive public comment on amending Exhibit A to uncodified Ordinance No. 285 to reduce the Sewer Service Charge for high schools. Approval recommended by Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive the presentation and set public hearing. C. Approve a contingency project in an amount not to exceed $115,000 for installation of an automated commercial recycled water truck fill station on the District's Kiewit property, and approve a supplemental authorization of $85,000 from the Sewer Construction Fund to the Recycled Water Program Contingency Account. Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve (1) a contingency project to install an automated commercial recycled water truck fill station on the Kiewit property, and (2) a supplemental authorization, both as recommended. d. Approve a one -year emergency drought relief pilot project to provide recycled water through the hydrant truck filling program without charge to commercial customers. Approval recommended by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve a one -year emergency drought relief pilot project to provide recycled water through the hydrant truck filling program without charge to commercial customers. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 6 SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT November 19, 2015 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION NOVEMBER 2015 Thursday Board Meeting Board Room November 19 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 23 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room November 24 Nejedly, Pilecki 3:00 p.m. DECEMBER 2015 Monday Administration Committee Meeting Third Floor Executive Conference Room December 7 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 8 Nejedly, Pilecki 2:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room December 9 Causey, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 17 Board of Directors 2:00 p.m. Tuesday Real Estate, Environmental & Planning Second Floor Executive Conference December 18 Committee Meeting Room 9:30 a.m. Pilecki McGill Monday Administration Committee Meeting Third Floor Executive Conference Room December 21 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room December 22 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/13/15