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Home My WebLink AboutBOARD MINUTES 10-15-15Jl Central Contra Costa Sanitary District Protecting public health and the environment 5079 Imhoff Place, Martinez, CA 94553-4392 MINUTES* Board Room Thursday, October 15, 2015 SPECIAL BOARD MEETING Closed Session - Caucus Room 1:00 - 2:00 p.m. ROLL CALL BOARD OF DIRECTORS: MICHAEL R MCGILL President TAD J. PILECKI President Pro Tem PAUL H CAUSEY JAMES A NEJEDLY DAVID R WILLIAMS A special meeting of the Board of Directors was called to order by President McGill at 1:00 p.m. PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None 2. PUBLIC COMMENTS None. 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 4. a., 4.b. and 4.c. 4. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluation for General Manager. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. x. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 64 —Page 116 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 117 C. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b) and /or initiation of litigation pursuant to Government Code Section 54956.9(c): • One potential case. 5. ADJOURNMENT The meeting was adjourned at 2:18 p.m., after which the Board reconvened in open session in the Board Room. REGULAR BOARD MEETING Board Room 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 2:20 p.m. Secretary of the District Elaine Boehme called roll. PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag The Board and staff joined in the Pledge of Allegiance. b. Introduction • Kathryn Grumbine, Accounting Technician I, effective September 29, 2015 BOARD ACTION: Welcomed new employee. 2. REPORT OUT OF CLOSED SESSION With regard to the Closed Session held immediately prior to the regular meeting, it was reported as follows: Item 4. a. — President McGill reported that instructions were given to the negotiator. Item 4.b. — District Counsel Kent Alm reported that direction was given to Counsel regarding settlement negotiations. Item 4. c. — Mr. Alm reported that direction was given to Counsel. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 118 3. PUBLIC COMMENTS None. 4. CONSENT CALENDAR a. Approve minutes of the following Board meetings: 1) September 16, 2015 (Board Governance Workshop); 2) September 17, 2015; and 3) October 1, 2015. b. Adopt Resolution No. 2015 -035 (1) accepting an offer of dedication of sewer easements on Paseo Roble Court in Walnut Creek from the developer, 2245 Overlook Drive II, LLC; (2) accepting five recorded grants of irrevocable offer of dedication of sewer easements for Parcels 2 -6 (Job 6538); and (3) authorizing staff to record documents in the Office of the Contra Costa County Recorder. C. Authorize the General Manager to execute a professional services agreement with Towill, Inc. in an amount not to exceed $350,000 to provide as- needed surveying services for Capital Improvement Projects and Development Services. Approval recommended by Engineering & Operations Committee. d. Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell in an amount not to exceed $850,000 for the preliminary and final design of the Headworks Screening Upgrade and Sub 16 Switchgear Replacement, District Projects 7324 and 7327. Approval recommended by Engineering & Operations Committee. e. Award a construction contract in the amount of $843,100 to Manito Construction, Inc., the lowest responsive and responsible bidder for the Wet Scrubber Caustic Injection System, District Project 7297; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER General Manager Roger Bailey requested that Item 7. a. be taken out of order. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 119 6. REPORTS a. General Manager 1) Receive presentation on public outreach related to Comprehensive Wastewater Master Plan (CWMP). Sara Katz of Katz & Associates reviewed the PowerPoint presentation included with the agenda material and provided an update on the information - gathering aspect that will help guide the outreach for the CWMP. Member Williams supported the outreach efforts but cautioned that open - ended questions without a basis of understanding of the issues could lead to responses for which some respondents may not fully grasp the implications. Secondly, with focus groups, he said it is important to be fully transparent when presenting the issues so as not to elicit a certain response. Member Causey suggested that there be follow -up to see if increased knowledge of the wastewater industry obtained during the outreach process resulted in movement in any of the responses. He also suggested that the focus groups include schools and other large users in addition to small business, industrial and commercial customers. BOARD ACTION: Received presentation and provided input to staff. 2) General Manager Announcements a) Public Bidding for Plant Control System UPS (Uninterruptible Power Supply) Replacement Project, District Project 6171 b) Attendance at the National Association of Clean Water Agencies (NACWA) 2015 Fall Strategic Leadership Retreat and Board Meetings, and 2015 National Clean Water Law Seminar in Henderson, Nevada - November 1 -6, 2015 c) Attendance at the Coastal and Estuarine Research Federation (CERF) Conference in Portland, Oregon — November 8 -12, 2015 d) Contracts Signed by General Manager during Third Quarter 2015 e) District Partners with CalPoly San Luis Obispo's Environmental Engineering Department for Senior Design Course using the Comprehensive Wastewater Master Plan (CWMP) as Theme CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 120 D Update on Residential Recycled Water Fill Station BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update. BOARD ACTION: Received the update. C. Secretary of the District No report. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly No report. Member Causey a) October 7, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. In reporting out on this item, Member Causey said the Committee recommended that fees and charges for recycled water at truck fill stations be dispensed with. President McGill said he concurred, but the matter was not agendized for action at this meeting. Member Pilecki b) October 6, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. • October 8, 2015 — Contra Costa County Mayors' Conference hosted by the City of Walnut Creek. Speaker: Jessica Hudson, Contra Costa Librarian — Thoughts about Library Services in our Cities. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 121 Member Williams • September 26 -30, 2015 — Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago. Member Williams announced that he did not attend the WEFTEC conference. c) October 5, 2015 — Administration Committee meeting — Member Williams and President McGill. President McGill • October 15, 2015 — The Industrial Association of Contra Costa County (IACCC) October Forum in Pleasant Hill. Speaker: Congressman Mark DeSaulnier. BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 4) Consider adopting Resolution No. 2015 -036 naming the District's Laboratory Building after late, retired Board Member Dr. Mario M. Menesini. Approval recommended by Real Estate, Environmental and Planning Committee. As Chair of the Real Estate, Environmental and Planning Committee, Member Pilecki stated that the Committee recommended that the District's Laboratory Building be named the "Dr. Mario M. Menesini Environmental Laboratory Building" in honor of his significant legacy of environmental quality, education and scientific inquiry. Member Nejedly stated his opinion that it is very appropriate to take this action as Dr. Menesini's legacy. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 122 Member Causey inquired as to the District's past philosophy with respect to naming facilities after Board Members or staff. Absent parameters for taking such action, he said he was inclined to abstain from voting, but noted his abstention was in no way meant to disrespect the contributions of Dr. Menesini. Member Williams agreed that guidelines should be developed for addressing such matters in the future. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to adopt Resolution No. 2015 -036 naming the District's Laboratory Building the "Dr. Mario M. Menesini Environmental Laboratory Building." Motion passed by the following vote: AYES: Nejedly, Pilecki, Williams, McGill NOES: None ABSTAIN: Causey 5) Consider adopting Resolution No. 2015 -037 recognizing Dublin San Ramon Services District General Manager Bert Michalczyk for his service and congratulating him on his retirement. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt Resolution No. 2015 -037 recognizing Mr. Michalczyk. Motion passed by unanimous vote. 7. ADMINISTRATIVE a. Consider approving formation of a Central San Academy to better educate interested stakeholders on the business of providing wastewater service to the community, and authorizing General Manager to proceed with the program on a pilot basis. Approval recommended by Administration Committee. This item was taken out of order, immediately following Item 4. Senior Administrative Technician Christina Gee reviewed the PowerPoint included with the agenda material, stating that the proposed "Central San Academy" would be a pilot program to educate customers in the community on what the District does to provide wastewater to the community, and how it functions as a local government agency. Member Williams noted that the Administration Committee suggested the Academy be rolled out as a pilot program because it is difficult to know what the level of interest will be. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Regular Board Meeting Minutes — Book 64 — Page 123 BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to proceed with the Central San Academy as a pilot program. Motion passed by unanimous vote. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Williams suggested that guidelines be developed for naming District facilities after people. Member Nejedly suggested that an item be agendized regarding the cessation of charging recycled water customers at the District's remote fill sites. 12. ADJOURNMENT The meeting was adjourned at 3:20 p.m. Michael R. MdGill, P.E. President 6f the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California