HomeMy WebLinkAbout04. Draft PP to award contract for Plant Control System UPS Replacement, DP 6171Central Contra Costa Sanitary District
46
' BOARD OF DIRECTORS
RAFT
POSITION PAPER
Board Meeting Date: November 19, 2015
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH <INSERT
CONTRACTOR> FOR THE PLANT CONTROL SYSTEM UPS
REPLACEMENT, DISTRICT PROJECT 6171
Submitted By: Initiating Dept. /Div.:
Clint Shima, Senior Engineer Engineering and Technical
Services /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Lopez — Capital Projects Division Manager
JM. Petit — Director of Engineering and Technical Services
Roger S. Bailey
General Manager
ISSUE: On November 10, 2015, < Insert number> sealed bids were received and
opened for the construction of the Plant Control System UPS Replacement, District
Project 6171. The Board of Directors must award the contract or reject bids within 50
days of the bid opening. Authorize the General Manager to execute the Contract
Documents subject to SUBMITTAL requirements.
BACKGROUND: The Capital Improvement Budget (CIB) Priority Ranking for this
project is critical and the work aligns with the District's Strategic Plan, specifically
Goal No. 6, which is "Maintain a Reliable Wastewater Infrastructure."
This project will install a new uninterruptible power supply (UPS) for the treatment plant
controls system. The system is critical for supplying stable power to sensitive control
equipment and will replace the existing UPS that is over twenty years old and reaching
the end of its useful life. Replacement is being recommended since the existing UPS
requires an expensive overhaul and a new UPS is favorable when compared to the cost
for replacement batteries. The new equipment includes two 30 -kW / 50 -kW frame UPS
modules with rectifiers, inverters, battery chargers, static bypass, and control panels.
The project scope involves the procurement of the equipment and electrical
infrastructure work. The project work area is in the Pump and Blower Building as shown
in Attachment 1.
District staff prepared the plans and specifications for the project. MWH performed a
technical review of the project. The Engineer's estimate for construction is $350,000.
This project was advertised on October 21 and 28, 2015. < Insert number> sealed bids
ranging from $0 to $0 were received and publicly opened on November 10, 2015.
The Engineering Department conducted a technical and commercial review of the bids
and determined that < Insert Name> is the lowest responsive bidder with a bid amount
of $350,000. A summary of bids received is shown in Attachment 2.
Page 1 of 5
POSITION PAPER
Board Meeting Date: November 19, 2015
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH <INSERT
CONTRACTOR> FOR THE PLANT CONTROL SYSTEM UPS
REPLACEMENT, DISTRICT PROJECT 6171
DRAFT
The District will administer the construction contract and will provide contract
administration, office engineering, and submittal review. Inspection will be performed
by District staff with specialty assistance from one of the District's as- needed inspection
companies.
CEQA: Staff has concluded that this project is exempt from CEQA under District CEQA
Guidelines Section 15302, because it involves alteration of an existing sewer facility at
substantially the same locations and with the same purpose and level of activity as the
facilities being replaced. Any capacity increases are for non - growth inducing, wet
weather purposes. Approval of this project will establish the Board of Directors'
independent finding that this project is exempt from CEQA.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
FINANCIAL IMPACTS: The funds required to complete this project, as shown in
Attachment 3, are $465,000. The total project cost of the Plant Control System UPS
Replacement is anticipated to be $495,000, which includes design, bid price,
construction, contingency, and construction management. This project is being funded
under the Equipment Replacement Project included in the Fiscal Year 2015 -16 CIB on
page TP -32 with a total estimated project budget of $2.4 million. Staff has conducted a
budget analysis of the Treatment Plant Program budget and concluded that adequate
funds are available for this project.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at the meeting on November 10, 2015, and recommended...
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $350,000 for the construction of
the Plant Control System UPS Replacement, District Project 6171, to <Insert
Contractor> the lowest responsible and responsive bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supporting Documents:
1. Project Location Map
2. Summary of Bids
3. Post -Bid / Preconstruction Estimate
Page 2 of 5
N
0 150 Soo
FEEr
0
DRAFT
PROJECT
SITE
40
110ia% I/
x
4
7�
&Z�Omx
!ntral Contra Costa PLANT CONTROL SYSTEM Attachment
Sanitary District UPS REPLACEMENT
District Project 6171
Martinez, California
Page 3 of 5
ATTACHMENT 2 DRAFT
PLANT CONTROL SYSTEM UPS REPLACEMENT
DISTRICT PROJECT 6171
SUMMARY OF BIDS
PROJECT NO.: 6171 DATE: NOVEMBER 10, 2015
PROJECT NAME: PLANT CONTROL SYSTEM UPS REPLACEMENT
PROJECT LOCATION: PUMP AND BLOWER BUILDING
NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $350,000
NO.
BIDDER
BID PRICE
1
2
3
4
5
6
7
BIDS OPENED BY: /s/ Donna Anderson, Assistant to the Secretary of the District
DATE: 11/10/15
Page 4 of 5
ATTACHMENT 3
PLANT CONTROL SYSTEM UPS REPLACEMENT
DISTRICT PROJECT 6171
POST -BID / PRECONSTRUCTION ESTIMATE
DRAFT
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$350,000
b. Contingency
$50,000
SUBTOTAL - CONSTRUCTION
$400,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management, Engineering
$30,000
- POD Coordination
$25,000
b. Consultants
- Inspection
$10,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$65,000
16.3%
3.
PREBID EXPENDITURES
a. District Engineering: Planning, Design and
POD Coordination
$25,000
6.3%
b. Peer Review (MWH)
$5,000
1.3%
SUBTOTAL — ESTIMATED EXPENDITURES
$30,00 0
8.0%
4.
TOTAL PROJECT COST
$495,000
5.
FUNDS BUDGETED TO DATE*
$30,000
6.
ADDITIONAL FUNDS NEEDED TO COMPLETE PROJECT (Line 4 -
Line 5)
$465,000
*Project is being funded from Treatment Plant Equipment Replacement, DP 7326
Page 5of5