HomeMy WebLinkAbout05.d.1)c) Action Summary: Real Estate, Environmental & Planning Committee 10-16-15SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
ACTION SUMMARY
Friday, October 16, 2015
9:30 a.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Tad Pilecki
Member Mike McGill
Invited Guests:
Steve McDonald — Carollo Engineers
Sarah Deslauriers — Carollo Engineers
BOARD OF DIRECTORS:
MICHAEL R. MCGILL
President
TAD J. PILECKI
President Pro Tem
PAUL H. CAUSEY
JAMES A. NEJEDLY
DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www.centralsan.org
Staff.•
General Manager Roger Bailey
Planning and Development Services Division Manager Danea Gemmell
Communication Services and Intergovernmental Relations Manager Emily Barnett
Senior Engineer Dan Frost
Senior Administrative Technician Cindy Granzella
1. Call Meeting to Order
Chair Pilecki called the meeting to order at 9:38 a.m.
2. Public Comments
None.
Real Estate, Environmental & Planning Committee Action Summary
October 16, 2015
Page 2
3.* Continuation of discussion from October 13, 2015 meeting to review goals and level
of services to guide policy decisions in conjunction with Comprehensive Wastewater
Master Plan (CWMP)
Mr. Bailey stated the importance of this item, as the Levels of Service are current
goals that coincide with the District strategic goals. Staff requested Committee
guidance on the Levels of Service to confirm that these are the goals that the Board
wants to accomplish.
Mr. McDonald reviewed a new presentation to further guide the discussion of the
Levels of Service goals (attached).
Ms. Gemmel/ stated that the revised Levels of Service will be presented to the full
Board, and that staff will continue to work on strategies. Chair Pilecki suggested that
staff wait until the upcoming Strategic Plan Workshop is completed before reviewing
any major policy directions.
COMMITTEE ACTION: Discussed and provided input to staff.
4. Announcements
a. Future scheduled meetings:
Thursday, November 12, 2015 at 2:00 p.m.
Tuesday, December 8, 2015 at 3:00 p.m.
b. Ms. Gemmell stated that staff will be meeting with staff from the City of
Martinez on Monday to visit Sanitary District No. 6 (SD -6) facilities.
COMMITTEE ACTION: Received the announcements.
5. Suggestions for future agenda items
None.
6. Adjournment — at 11:28 a.m.
* Attachment
3.
(KA40tA�
CCCSD
Comprehensive Wastewater
Master Plan
Goals, Levels of Service &
Implementation Strategies
REEP Committee Meeting
October 16, 2015
C Ca P--- 110%
E/guie M-Wor ,V W-dO wm Walo. °
Outline of Presentation
Purpose of Meeting
Definitions
How do Goals, Drivers, LOS &
Strategies Work Together?
Review of Goals and Levels of Service
(Handout Table)
Evaluation Criteria
Next Steps
Understanding the following will be
critical for the Master Plan...
The definitions and relationships of the terms:
— "goals"
— "drivers"
— "levels -of- service"
— "strategies"
2. How Goals, Drivers, LOS and Strategies work together.
3. How we will use the Goals and LOS to compare and
rank the alternatives, and to reach the recommended
strategies for implementation.
Reach agreement on the Goals and LOS
descriptions /wording.
2
Definitions
..
Levels of
Service
(metrics)
"Drivers"
Implementation Strategies
"Goals" - Definition
Goals are major accomplishments, which if achieved,
collectively help to ensure that the District meets its
core mission.
a Goals reflect the core values, aspirations, and vision
of the District.
Goals are stated as outcomes, and do not typically
contain metrics (e.g. "Minimize flooding ", or
"Minimize CSOs ")
"Levels of Service (LOS)" - Definition
Goals are linked to defined metrics (levels of service,
or "LOS ").
The LOS metrics provide a quantifiable means to
compare and rank the best combination of projects
and programs to meet the goals.
The LOS metrics are tools to track and measure
progress towards the goals, and to make mid -point
corrections, if needed, during implementation of the
CIP program.
W.
Levels of Service are Minimum Performance
Metrics to be Met by Alternatives
• Specific — target a specific area of improvement.
• Measurable — an indicator of progress
• Assignable — can be assignable who will do it
• Realistic — within budget and time constraints
• Time - related — deadlines for results
Planning "Drivers" - Definition
Planning drivers are those forces inside and outside
the District that are obstacles or constraints to
meeting the Goals and LOS objectives.
Outside drivers are typically not in the control of the
District:
— Aging infrastructure
— Regulatory requirements
— Planned growth
— Planning setting (e.g. geography, climate change)
Inside drivers, or "management directives ", are within
the control of the District:
— Improve efficiencies and effectiveness
— Maximize resource recovery (minimize waste)
5
Implementation "Strategies" - Definition
Strategies are specific plans and actions designed to
achieve a major outcome, and are composed of:
— Policies = predetermined principles for guiding
decision - making (e.g. "never hit first ").
— Projects = have a start and a finish, and typically
result in the creation of an asset and /or mission critical
functionality.
— Programs = on -going activities that sustain a series of
intended outcomes; defining who, what & when.
ON
CWMP GOALS
1. Meet existing and reasonably foreseeable
regulatory requirements.
2. Achieve economic and environmental stability.
3. Be a leader in the wastewater industry.
4. Provide exceptional customer service.
5. Maintain a reliable wastewater infrastructure.
Goals are Supported by Measurable
Levels of Service (LOS) Objectives, which
are Supported by Strategies
Goal
LOS
• - • Invest in CtP ndR liability A
• _ Facilnres Standards
1
7
The CWMP will address six major
"drivers" - or needs for future facilities
Address aging facilities Maintain performance and reliability of existing
asset functionality.
Meet regulatory
Meet existing and anticipated future regulatory
requirements
requirements to operate a legal plant, protect the
environment, and safeguard public health and
safety.
Accommodate planned
Increase capacity in a phased program to
growth
accommodate planned growth.
Improve efficiencies
Minimize life -cycle cost/benefit and achieve
and cost - effectiveness
economic stability.
Maximize resource
Advance cost - effective integrated water recycling.
recovery opportunities
biosolids reuse. and energy self- sufficiency to
help extend limited resources.
Address climate
Plan for future impacts due to climate change,
change
including sea level rise, and design storms.
Review of Goals & LOS Matrix
1. Review of Goals:
A. Are the goals complete?
B. Are any goals overlapping /redundant?
C. Are the goal descriptions /wording adequate?
2. Are the LOS listings complete for each goal?
A. Are any LOS descriptions overlapping /redundant?
B. Are the LOS descriptions /wording adequate?
9