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Home My WebLink About05.d.1)a) Action Summary: Finance Committee 10-27-15SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINANCE COMMITTEE ACTION SUMMARY Tuesday, October 27, 2015 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Tad Pilecki Invited Guest: Vikki Rodriguez, Maze & Associates (left after Item 3.) Staff.• General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Administration David Heath Finance Manager Thea Vassallo Purchasing and Materials Manager Stephanie King Senior Accountant Chris Thomas Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 'C'4 /)a) BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org 3. Review and accept draft (1) basic audited Financial Statements for Fiscal Years ended June 30, 2014 and 2015 — audit performed by Maze & Associates and (2) Memorandum on Internal Control and Required Communication Finance Committee Action Summary October 27, 2015 Page 2 Ms. Rodriguez reviewed the materials included in the agenda packet. She explained that Maze & Associates has completed their unmodified opinion, but has not yet published because the American Institute of Certified Public Accountants (AICPA), through the Governmental Audit Quality Center (GAQC), has issued an audit alert regarding beginning balances for cost sharing plans and whether the auditor can issue an opinion without an opinion by the Plan auditor regarding those balances. The Contra Costa County Employees' Retirement Association (CCCERA) auditors, Brown and Armstrong, has not issued an opinion on the pension items, new Governmental Accounting Standards Board (GASB) Statement Nos. 68 and 71. Ms. Vassallo stated that staff will follow up with CCCERA regarding whether or not Brown and Armstrong will be issuing an opinion. Mr. Heath affirmed that staff will give a status update at the next Committee meeting. COMMITTEE ACTION: Received the information and postponed recommendation pending CCCERA opinion. 4. Old Business a. Review staff's response to a question from the previous meeting regarding multiple Procurement Card (P -Card) charges from CR Fireline Ms. Vassallo reviewed staff's response, included in the agenda materials. COMMITTEE ACTION: Reviewed staff's response. 5. Expenditures a. Review Expenditures dated November 5, 2015 (checks dated 9/16/15 — 9/24/15) b. Review Expenditures dated November 5, 2015 (checks dated 9/29/15 — 10/15/15) COMMITTEE ACTION: Reviewed and recommended Board approval. Requested additional information on the following: Check / Date Amount Vendor Information Requested #206711 $3,725.00 Locus Chair Nejedly requested more information. 9/24/15 Technologies #206766 $3,806.25 Ampteks, Inc. Member Pilecki requested more information. 10/01/15 Finance Committee Action Summary October 27, 2015 Page 3 6. Review September 2015 Financial Statements and Investment Reports Ms. Vassallo stated that Operations and Maintenance (O &M) and Sewer Construction Revenues are running at a $900,000 favorable variance. O &M Expenses are currently running at a $1.8 million favorable variance. COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Review staff's response to Chair Nejedly's suggestion that alarm monitoring services be consolidated under one vendor Ms. King stated that staff has looked at several District sites that could consolidate fire alarm monitoring services. Staff will transition services to Bay Alarm for 4737 Imhoff Place, the laboratory building, Headquarters Office Building, and Collection System Operations. She noted that this suggestion has provided a good opportunity for staff to review options and consolidate. COMMITTEE ACTION: Reviewed and provided input to staff. 8. Announcements a. Future scheduled meetings: Tuesday, November 10, 2015 at 2:00 p.m. Tuesday, November 24, 2015 at 3:00 p.m. Tuesday, December 8, 2015 at 2:00 p.m. b. Mr. Bailey stated that he met with Contra Costa Water District (CCWD) regarding recycled water opportunities, and will be reporting back to the full Board at the next meeting. He will be inviting staff from CCWD, as well as other local water companies, relative to the District's recycled water customers, to attend the Board meeting. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items Member Pilecki requested an update on the status of replacing the financial system. Ms. Vassallo stated that Andrew Brown from HighMark Captial Management will be attending the November 24 Committee meeting. 10. Adjournment — at 3:53 p.m.