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Home My WebLink AboutBOARD MINUTES 10-01-15MINUTES* Central Contra Costa Sanitary District BOARD OF DIRECTORS: MICHAEL R AICGILL President Board Room TAD J. PILECKI Thursday, October 1, 2015 President Pro Tem 2 :00 p.m. PAULH CAUSEY JAAIES A NEJEDLY DAVID R WILLIAMS 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 2 :00 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, Nejedly, Pilecki, McGill ABSENT: Members: Williams a. Pledge of Allegiance to the Flag The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive the Dr. Teng -chung Wu Award from San Francisco Bay Regional Water Quality Control Board (RWQCB) for the District's efforts with regard to pollution prevention. BOARD ACTION: San Francisco Bay RWQCB Executive Officer Bruce Wolfe and Pollution Prevention Program Coordinator James Parrish presented the award to the Board. 4. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 5.a. and 5.b. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 64 —Page 110 CENTRAL CONTRA COSTA SANITARY DISTRICT October 1, 2015 Regular Board Meeting Minutes - Book 64 — Page 111 5. CLOSED SESSION (not on video) The Board recessed at 2:19 p.m. to reconvene in closed session in the Caucus Room regarding the following matters: a. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for Executive Management Team: General Manager, District Counsel, and Secretary of the District. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): 69 La Espiral in Orinda. The Board recessed at 4:22 p.m. to reconvene in the Board room in open session. 6. REPORT OUT OF CLOSED SESSION With regard to Item 5.a., President McGill reported that direction was given to the consultant to provide feedback to the Secretary of the District and District Counsel. With regard to Item 5.b., Mr. Alm reported that direction was given to counsel and staff. 7. CONSENT CALENDAR a. Approve minutes of September 3, 2015 Board meeting. b. Approve expenditures dated October 1, 2015. Approval recommended by Finance Committee. C. Receive August 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Amend the existing General Manager authorization to fill up to five positions ( "General Manager Transitional Positions ") which are not included in the Board - approved Staffing Plan. Approval recommended by Administration Committee. e. Adopt new Board Policy No. BP 021 - Social Media Communication. Approval recommended by Administration Committee. Adopt Resolution No. 2015 -034 (1) accepting an offer of dedication for sanitary sewer easements from Kim and Pradienasti Thorenfeldt, owners of the properties located at 1 Pleasant Place in Lafayette (APN 177 - 021 -024) (Parcel 2) and 3 Pleasant Place (APN 177 - 021 -025) (Parcel 3) in Lafayette CENTRAL CONTRA COSTA SANITARY DISTRICT October 1, 2015 Regular Board Meeting Minutes - Book 64 — Page 112 for Job 6551; (2) accepting grants of easement related to said parcels; and (3) authorizing staff to record documents with the Contra Costa County Recorder's Office. Item 7.e. was pulled by Member Nejedly, who said that while social media has its good points, he would be voting against the proposed Social Media Communication Policy because of its potential negatives. BOARD ACTION: Motion was made by Member Causey and seconded by Member Pilecki to adopt Consent Calendar Items 7.a. through 7.d., and Item 7.f. as recommended. Motion passed by unanimous vote of the Board members present. Motion was made by Member Causey and seconded by Member Pilecki to adopt Consent Calendar Item 7.e. as recommended. Motion passed by a 3 -1 -1 vote as follows: AYES: Causey, Pilecki, McGill NOES: Nejedly ABSENT: Williams 8. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 9. REPORTS a. General Manager 1) Presentation by Ingrid Bella, Chair of BAYWORK, a consortium of Bay Area water and wastewater utilities working together to ensure workforce reliability to serve customers and protect the environment. BOARD ACTION: Received the presentation. 2) Presentation on 2017 Labor Negotiations Planning Schedule, including review of Gantt chart of activities. Reviewed by Administration Committee. BOARD ACTION: Received the presentation. 3) Report on the District's Safety Program. Reviewed by Administration Committee. BOARD ACTION: Received the report. 4) General Manager Announcements The following announcements were included in the agenda packet: CENTRAL CONTRA COSTA SANITARY DISTRICT October 1, 2015 Regular Board Meeting Minutes - Book 64 — Page 113 a) Quarterly update on the District's energy consumption b) District applies for renewal of Transparency Certificate of Excellence offered by the California Special Districts Association (CSDA) c) Board meetings will be videotaped beginning October 1, 2015 d) Update on Residential Recycled Water Fill Station No further announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District No report. C. Secretary of the District 1) Review draft Board Calendar for 2016. Reviewed by Administration Committee. Secretary of the District Elaine Boehme explained that in addition to the regular twice monthly Board meetings, five additional tentative dates have been proposed for study sessions or special meetings that may become necessary during the year. They may be cancelled if not needed. With respect to the scheduling of closed sessions, she said staff is proposing that, beginning immediately, closed sessions be scheduled for 1:00 -2:00 p.m. on Board meeting days. Staff will advise the Board Members in advance if no closed session is needed. BOARD ACTION: Concurred with staff's recommendations for (1) all regular and tentative Board meeting dates for 2016; and (2) reserving the one -hour time slot prior to each Board meeting for a closed session, if needed, beginning with the October 15, 2015 meeting. 2) Ms. Boehme announced the following upcoming Committee meetings: Administration — Monday, October 5 at 8 a.m. Finance — Monday, October 5 at 3 p.m. Real Estate, Environmental & Planning — Tuesday, October 6 at 8 a.m. Engineering & Operations, Wednesday, October 7 at 3 p.m. BOARD ACTION: Received the announcement. CENTRAL CONTRA COSTA SANITARY DISTRICT October 1, 2015 Regular Board Meeting Minutes - Book 64 — Page 114 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey September 25, 2015 — Board Liaison meeting with Town of Danville officials. Member Neiedly a) September 22, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Pilecki b) September 14, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. Noting that this meeting included a tour of the City of Modesto Advanced Tertiary Recycled Water Treatment facility, Member Causey suggested that invitations for future such tours be extended to all Board Members. • September 23, 2015 — 2015 Leadership in Sustainability and Green Building Awards Gala. President McGill c) September 21, 2015 — Administration Committee meeting — Member Williams and President McGill. • September 23, 2015 — 2015 Leadership in Sustainability and Green Building Awards Gala. • September 21 -24, 2015 — California Special Districts Association (CSDA) Annual Conference in Monterey. • September 26 -30, 2015 — Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago. BOARD ACTION: Received the reports. CENTRAL CONTRA COSTA SANITARY DISTRICT October 1, 2015 Regular Board Meeting Minutes - Book 64 — Page 115 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. BOARD ACTION: None. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 12. ADJOURNMENT The meeting was adjourned at 5:10 p.m. Michael R. McGill, P.E. President of the�Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California