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Home My WebLink About00. BOARD AGENDAS 10-15-2015Jl Central Contra Costa Sanitary District BOARD MEETINGS AGENDA BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem Board Room JAM LS A. NFJF.DLY Thursday DAVID R. WILLIAMS October 15, 2015 PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 2 SPECIAL BOARD MEETING Closed Session - Caucus Room 1:00 - 2:00 p.m. 1. ROLL CALL 2. PUBLIC COMMENTS 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 4. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluation for General Manager. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. C. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b) and /or initiation of litigation pursuant to Government Code Section 54956.9(c): • One potential case. 5. ADJOURNMENT The Board will reconvene in open session in the Board Room at 2:00 p.m. REGULAR BOARD MEETING Board Room 2:00 p.m. 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Kathryn Grumbine, Accounting Technician I, effective September 29, 2015 Staff Recommendation: Welcome new employee. President McGill will present the District pin. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 3 2. REPORT OUT OF CLOSED SESSION 3. PUBLIC COMMENTS 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) September 16, 2015 (Board Governance Workshop); 2) September 17, 2015; and 3) October 1, 2015. b. Adopt Resolution No. 2015 -035 (1) accepting an offer of dedication of sewer easements on Paseo Roble Court in Walnut Creek from the developer, 2245 Overlook Drive II, LLC; (2) accepting five recorded grants of irrevocable offer of dedication of sewer easements for Parcels 2 -6 (Job 6538); and (3) authorizing staff to record documents in the Office of the Contra Costa County Recorder. C. Authorize the General Manager to execute a professional services agreement with Towill, Inc. in an amount not to exceed $350,000 to provide as- needed surveying services for Capital Improvement Projects and Development Services. Approval recommended by Engineering & Operations Committee. d. Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell in an amount not to exceed $850,000 for the preliminary and final design of the Headworks Screening Upgrade and Sub 16 Switchgear Replacement, District Projects 7324 and 7327. Approval recommended by Engineering & Operations Committee. e. Award a construction contract in the amount of $843,100 to Manito Construction, Inc., the lowest responsive and responsible bidder for the Wet Scrubber Caustic Injection System, District Project 7297; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 4 6. REPORTS a. General Manager 1) Receive presentation on public outreach related to Comprehensive Wastewater Master Plan (CWMP). (10 minute presentation by consultant Sara Katz of Katz & Associates.) Staff Recommendation: Receive presentation and provide input to staff. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned, District Counsel will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly Member Causey a) October 7, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. Member Pilecki b) October 6, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. • October 8, 2015 —Contra Costa County Mayors' Conference hosted by the City of Walnut Creek. Speaker: Jessica Hudson, Contra Costa Librarian — Thoughts about Library Services in our Cities. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 5 Member Williams • September 26 -30, 2015 — Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago. c) October 5, 2015 — Administration Committee meeting — Member Williams and President McGill. President McGill • October 15, 2015 — The Industrial Association of Contra Costa County (IACCC) October Forum in Pleasant Hill. Speaker: Congressman Mark DeSaulnier. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 4) Consider adopting Resolution No. 2015 -036 naming the District's Laboratory Building after late, retired Board Member Dr. Mario M. Menesini. Approval recommended by Real Estate, Environmental and Planning Committee. Staff Recommendation (Motion Required): Consider adopting the resolution. 5) Consider adopting Resolution No. 2015 -037 recognizing Dublin San Ramon Services District General Manager Bert Michalczyk for his service and congratulating him on his retirement. Staff Recommendation (Motion Required): Consider adopting the resolution. CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 6 7. ADMINISTRATIVE a. Consider approving formation of a Central San Academy to better educate interested stakeholders on the business of providing wastewater service to the community, and authorizing General Manager to proceed with the program on a pilot basis. Approval recommended by Administration Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Receive presentation and authorize staff to proceed with the Central San Academy as a pilot program. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2015 Board Agenda - Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION OCTOBER 2015 Tuesday Real Estate, Environmental & Planning Second Floor Conference Room October 13 Committee Meeting 3:00 p.m. Pilecki, McGill Thursday Board Meeting Board Room October 15 Board of Directors 2:00 p.m. October 19 -23 California Public Employers Labor Monterey Relations Association (CALPELRA) Conference McGill Monday Administration Committee Meeting Third Floor Executive Conference Room October 26 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room October 27 Nejedly, Pilecki 3:00 p.m. NOVEMBER 2015 Thursday Board Meeting Board Room November 5 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 9 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room November 10 Nejedly, Pilecki 2:00 p.m. Tuesday Engineering & Operations Committee Second Floor Conference Room November 10 Causey, Nejedly 3:00 p.m. Thursday Real Estate, Environmental & Planning Second Floor Executive Conference November 12 Committee Meeting Room 2:00 p.m. Pilecki, McGill Thursday Board Meeting Board Room November 19 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room November 23 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room November 24 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1019115