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Home My WebLink About06.a.2) General Manager Written AnnouncementsQ.2 Board Meeting of October 15, 2015 Written Announcements: PROJECT UPDATES a) Public Bidding for Plant Control System UPS Replacement Proiect, District Proiect 6171 The Plant Control System UPS (Uninterruptible Power Supply) Replacement Project, District Project 6171, will replace the existing Cyberex UPS, which is approaching the end of its useful life of 20 years. This UPS serves a critical function as it provides a stable and backup power supply to the treatment plant control system. This project will be advertised late October with a bid opening in November. The Engineer's estimate is $350,000. The Board may be asked to award the construction contract at the November 19, 2015 Board meeting. OUT -OF -STATE CONFERENCES b) Attendance at the National Association of Clean Water Agencies (NACWA) 2015 Fall Strategic Leadership Retreat and Board Meetings, and 2015 National Clean Water Law Seminar in Henderson, Nevada - November 1 -6, 2015 The National Association of Clean Water Agencies (NACWA) will hold its annual 2015 Fall Strategic Leadership Retreat and Board of Directors Meetings November 2 -3, 2015, and the NACWA 2015 National Clean Water Law Seminar will be held November 4 -6. Both events will be held in Henderson, Nevada. The Strategic Leadership Retreat provides a unique annual opportunity for the Association's Board of Directors and standing committee, workgroup, and task force leaders to engage in strategic discussions and plan for the new fiscal year. In this transitional year for NACWA, a number of key strategic issues will be discussed as the Association's leadership considers an updated and streamlined Strategic Plan aligned with a new three -year Financial Plan. The National Clean Water Law Seminar delivers a timely and informative program covering current issues in clean water law. The Seminar is the only conference of its kind focused specifically on the legal and regulatory challenges facing the municipal clean water community with an agenda designed to benefit both lawyers and non - lawyers alike. The nation's top clean water attorneys and professionals will examine a diverse range of legal and regulatory issues impacting clean water utilities today. This seminar provides valuable analysis and insights that are relevant to an attorney or public agency manager working on municipal wastewater and stormwater issues. Written Announcements October 15, 2015 Page 2 of 3 Senior Engineer Randy Schmidt is the Co -Chair of the NACWA Biosolids Management Committee and his attendance at the above events was included in the Fiscal Year 2015- 16 Technical Training, Conference and Meetings Budget. c) Attendance at the Coastal and Estuarine Research Federation (CERF) Conference in Portland, Oregon — November 8 -12, 2015 From November 8 -12, 2015, Laboratory Superintendent Mary Lou Esparza will be attending various committee and technical sessions at the 23rd Biennial Coastal and Estuarine Research Federation (CERF) Conference. The conference will offer diverse information on a vast array of estuarine and coastal subjects. Presentations will examine new findings within CERF's traditional scientific, education and management disciplines and encourage interaction among coastal and estuarine scientists and managers. Attendees include approximately 1,400 scientists, managers, professionals and graduate students from North America's coastal states and provinces, as well as from more than 20 countries, who conduct research and observe /manage change within a variety of global coastal and estuarine habitats. Staff attendance at this conference was included in the Fiscal Year 2015 -16 Technical Training, Conference and Meetings Budget. PURCHASING d) Contracts Signed by General Manager during Third Quarter 2015 The Board has asked to receive quarterly reports of the professional consulting agreements entered into by staff that fall within the increased staff authority limits that became effective December 15, 2011. On that date, the limit on staff authority for professional consulting services agreements was raised by the Board from $50,000 to $100,000. This is a report of all professional agreements entered into by staff which fall within the increased staff authority limits (over $50,000 and less than $100,000) and amendments that cause agreements to fall within this dollar range. Listed below are all such agreements /amendments entered into during the third quarter of 2015 (7/1/15 — 9/30/15): Agreement Amendment Company Name Date No. (Y/N) Description Total 7/14/15 043007 Yes Blue Sky Added $9,900 / $54,600 Environmental, Emission Testing Inc. 8/9/15 043347 No CH2M Hill Ash Facility $58,974 Improvements 8/17/15 043289 No Blue Sky 129 Compliance $85,210 Environmental, Testing Inc. Written Announcements October 15, 2015 Page 3 of 3 Date Agreement No. Amendment (Y/N) Company Name Description Total 9/9/15 042830 Yes Calpo Hom & Added $23,701 / $53,561 Dong Server Room Relocation Project 9/9/15 041924 Yes Larry Bienati Added $30,000 / $84,000 Consulting Management Group Consulting and Team Coaching All other contracts that are not considered "professional services," such as maintenance services, equipment, chemicals, and supplies, do not require Board approval regardless of dollar amount. The Board approves the annual budget which includes the expenses that come from these contracts, so these contracts are not included in this report as they have historically been within staff authority. ACADEMIC PARTNERSHIP e) District Partners with CalPoly San Luis Obispo's Environmental Engineering Department for Senior Design Course using the Comprehensive Wastewater Master Plan (CWMP) as Theme The District recently partnered with Cal Poly San Luis Obispo's Environmental Engineering Department using the Comprehensive Wastewater Master Plan (CWMP) as the theme for their Senior Design course this year. The Senior Design class is intended to help students transition from engineering students to engineering professionals. The class, which spans both Fall Quarter 2015 and Winter Quarter 2016, will reflect real -life engineering work. Students will be split into teams to develop their own master planning proposals related to the District's solids and energy processes, develop alternatives analysis, and present their findings at the end of the first quarter. During the Winter quarter, teams will complete a preliminary design on their chosen alternative. District staff will be present for the student presentations at the end of each quarter. Approximately 22 of the 36 students enrolled in the Senior Design class will be visiting the District on October 16 to tour the wastewater treatment plant. District staff will help facilitate the tour and answer questions about the District's operations and processes. RECYCLED WATER f) Update on Residential Recycled Water Fill Station See attached schedules. Residential Recycled Water Fill Station Statistics as of 10/5/15 Registered Users by Month 700 600 500 400 300 200 100 0 Gallons by Month 3,500,000 — - -- 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 10,297,271 Gallons Distributed 2,995,679 2,634,464 2,424,220 1,433,462 I I 430AM [[[8,166 21 435 - 4,200 3,220 16,103 106,496 po \4p AZ 5 Visits by Month 16000 -- - - - - -- 48,829 Total Visits 14000 - - - - - - -- -- 12,o 12000 - 10000 - 8000 - - -- - -- 6000 - 4000 - - 2,458 2000 - 775 1 4 0 19 20 154 o ,oat ,oei a� o L��at O a �o, Registered Users by Community 700 -- 2 056 Re iste d U ice- _■ 5'l, at at o�o a� O 5 g re sers 612 I 600 532 500 -- 400 - - 300 200 19 100 Id 83 22 30 9 iota aJ\\a aa�e cati ota�a aa aa� �w�t Qua 5a a�� OSA /Emp = Out of Service Area or Employee Number of Visits by Community 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 6,224 4,609 1,753 2,137 377 140 A 0ta�a aa c��•\\ a�0� Lte�� `area e ,:,b 0 Oc�P *OSA /Emp = Out of Service Area or Employee Gallons Taken by Community 4,000,000 3,500,000 3,506,363 10,297,271 Gallons Taken by Community - 3,000,000 2;570,1 2,500,000 2,000,000 - 1,500,000 - - -- — - -- 1,229,224 - _- 938,722 1,000,000 - _ - - - -- -- — - -- - 500,000 442,036 388 116 380 521475,553 - - - -- 189,348 - 0 ' — 92� 2 57,687 27,370 �a�e�e e� G O \,a c�c J Users by Water District OSA 63 Martine; 333 EBMUD 494 *OSA= Out of Service Area /employees