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Home My WebLink AboutBOARD ACTION SUMMARY 09-17-15Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday September 17, 2015 2:00 p.m. ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS BOARD OF DIRECTORS: MICHAEL R AICGILL Pre,idenu TAD J PILECKI Premdent Pro Teed PAUL H CAUSEY JAMES A NEJEDLY DAVID R WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 rvwna cen tralsan. org a. Receive the National Association of Clean Water Agencies (NACWA) 2014 Peak Performance Award — Platinum 17. BOARD ACTION: Plant Operations Superintendent Doug Little presented the award to the Board. b. Receive Achievement of Excellence in Procurement (AEP) Award for 2015 from the National Procurement Institute, Inc. BOARD ACTION: Purchasing and Materials Services Manager Stephanie King presented the award to the Board. September 17, 2015 Board Action Summary Page 2 4. POLLUTION PREVENTION a. Adopt Resolution 2015 -033 encouraging and promoting pollution prevention and declaring September 21 -27, 2015 as Pollution Prevention Week. BOARD ACTION: Received the presentation and adopted the resolution. 5. CONSENT CALENDAR a. Approve minutes of the Special Board meeting held August 26, 2015. b. Approve expenditures dated September 17, 2015. Approval recommended by Finance Committee. C. Receive Fiscal Year 2014 -15 Capital Improvement Budget (CIB) Year -End Status Report. Reviewed and receipt recommended by Engineering & Operations Committee. d. Receive Fiscal Year 2014 -15 Pre -Audit (Period 13) Year -End Financial Statements Summary Report. Reviewed and receipt recommended by Finance Committee. e. Delete a vacant Right -of -Way Agent position and add and authorize the filling of a Senior Right -of -Way Agent position. Approval recommended by Administration Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 7. REPORTS a. General Manager 1) Semi - annual report on status and pricing of natural gas purchases. BOARD ACTION: Received the presentation and asked staff to integrate future natural gas updates with the quarterly updates provided on the District's energy consumption. 2) Discuss issues regarding Diablo Country Club Satellite Recycled Water Treatment Plant Project (scalping plant), including ownership and operation of the proposed facility. BOARD ACTION: Provided direction to staff. September 17, 2015 Board Action Summary Page 3 3) General Manager Announcements The following announcements were included with the agenda packet: a) Attendance at the American Records Managers Association (ARMA International) Annual Conference in Washington, D.C. — October 5 -7, 2015 b) Attendance at the NEOGOV Conference in Las Vegas, Nevada — October 14 -16, 2015 c) Updated Template for Board Position Papers d) Update on Residential Recycled Water Fill Station The following announcement was distributed at the meeting: e) District receives Dr. Ten -chung Wu Award from San Francisco Bay Regional Water Quality Control Board BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Items 13.a. and 13.b. and said they would be reversed in order. C. Secretary of the District Announced the following Committee meetings: Administration — Monday, Sept. 21 at 8 a.m. Finance — Monday, Sept. 21 at 3 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) September 9, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. September 17, 2015 Board Action Summary Page 4 Member Pilecki b) September 8, 2015 — Real Estate, Environmental & Planning (BEEP) Committee meeting — Member Pilecki and President McGill. With regard to Item 5. on the September 8, 2015 REEP Committee agenda, it was requested that any policy issues with respect to funding for backflow devices related to recycled water connections be brought to the Board. c) September 8, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Williams • August 11, 2015 —Board Liaison meeting with City of Lafayette Officials regarding recycled water. President McGill d) September 10, 2015 — Administration Committee meeting — President McGill and Member Pilecki (Alternate). BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. September 17, 2015 Board Action Summary Page 5 8. ADMINISTRATIVE a. Receive Fiscal Year 2014 -15 Strategic Plan Annual Report — Summary of Achievements. Reviewed by Administration Committee. BOARD ACTION: Received the report. 9. ENGINEERING a. Authorize the General Manager to amend an existing engineering services agreement with V &A Consulting Engineers in an amount not to exceed $400,000, increasing the cost ceiling to $560,000, for winter 2015 -16 flow monitoring under the Collection System Modeling Upgrade, District Project 8418. Reviewed by Engineering & Operations Committee. BOARD ACTION: Authorized the General Manager to amend an existing engineering services agreement with V &A Consulting Engineers as proposed. 10. BUDGET AND FINANCE a. Adopt new Board Policy No. BP 017 — Fiscal Reserves. Approval recommended by Administration Committee. BOARD ACTION: Adopted new BP 017 — Fiscal Reserves. b. Ratify changes to Board Policy No. BP 005 — Statement of Investment Policy. Approval recommended by Administration Committee. BOARD ACTION: Ratified changes to BP 005 — Statement of Investment Policy. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested that an invitation be made to Contra Costa Water District to present at a future Central San Board meeting the results of its recently completed Recycled Water Master Plan. As Board liaison to CCWD, President McGill said he and General Manager Roger Bailey will look into it. September 17, 2015 Board Action Summary Page 6 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Relations Consultant Bruce Heid, President of IEDA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: Held Closed Session. 14. REPORT OUT OF CLOSED SESSION With respect to Item 13.a., Mr. Alm reported that direction was given to District Counsel. With regard to Item 13.b., Mr. Alm reported that direction was given to the Labor Negotiator. 15. ADJOURNMENT at 5:30 p.m.