HomeMy WebLinkAbout05. Commercial Truck Fill Station at Kiewit Property5� - - ai "No.CS
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER n Fo� %n1 [—q
Board Meeting Date: October 15, 2015
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT CHANGE ORDER WITH <INSERT
NAME> IN AN AMOUNT NOT TO EXCEED $125,000 FOR THE
AUTOMATED COMMERCIAL TRUCK FILL STATION AT THE KIEWIT
PROPERTY
Submitted By:
Initiating Dept. /Div.:
C. Mizutani, Senior Engineer Engineering /Environmental Services Div.
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Frost — Senior Engineer
E. Lopez — Capital Projects Division Manager
JM. Petit — Director of Engineering
Roger S. Bailey
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute a construction contract change order in the amount that exceeds $100,000.
BACKGROUND: The automated truck fill station is categorized as a "Very High"
priority will help the District achieve the following:
• Strategic Goal Four, Strategy 2, "Continue to develop Zone 1 Recycled Water
and several KPI's including "Volume of recycled water delivered to recycled
water customers per yeas" and "Develop strategies for new wholesale
customers."
• Mission Goal: "Embracing a policy of sustainability for the responsible use of
existing resources."
At the June 4, 2015 Board meeting, a change order was approved for the installation of
a new recycled water hydrant on the Kiewit property. The Recycled Water Hydrant
Truck Filling Program is one of the programs employed by the District to deliver
recycled water in Zone 1. These hydrants are used by licensed contractors for
construction related activities.
The availability of hydrant meters limits contractor's access to our recycled water
hydrants. Since the drought declaration, the demand for using the hydrants has
outpaced the supply of District meters. This demand is attributed to a combination of
water districts not distributing potable water meters for construction - related water use
and an increase in construction activity. Staff has handled the increased demand a
number of different ways:
• Customers with little to no usage have been asked to return their hydrant meter
• Customers with large demand are prioritized over smaller demands
• City of Martinez has donated four (4) meters for use in our truck fill program
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7
POSITION PAPER
Board Meeting Date: October 15, 2015
Subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT CHANGE ORDER WITH <INSERT NAME>
IN AN AMOUNT NOT TO EXCEED $125,000 FOR THE AUTOMATED
COMMERCIAL TRUCK FILL STATION AT THE KIEWIT PROPERTY
• And, most recently, staff have been meeting customers with small demand at the
recently installed Kiewit hydrant
This project proposes to install a packaged automated recycled water fill station (see
Attachment 1.) The automated fill station will be tied into the Kiewit hydrant. The fill
station comes complete with mechanical and instrumentation /control components. An
automated station offers the advantage of not requiring a separate meter for each user
and it will minimize staff time or the purchase of additional meters.
During this drought, two (2) meters have been stolen and there have been two known
instances of water theft. Each water meter costs approximately $1,500. An automated
station offers staff the ability to control access to recycled water better When a new
user is registered, the system would be programmed with the user's unique pin code
and the quantity of recycled water to be dispensed. Staff will download data monthly to
update recycled water usage records for billings and trending. Other recycled hydrants
are located relatively close to proposed fill station. In the event there is an insufficient
supply of meters, it will not be an undue burden for users to be directed to the
automated fill station. An automated fill station would promote the increase use of the
truck hydrant program and would be considered a pilot that, if successful, could be
implemented at future locations.
The District has an existing construction contract with <W.M. Lyles Co. OR Aztec
Consultants> for the <Piping Renovations Phase 8, District Project 7310 OR Treatment
Plant Safety Improvements Phase 4 Projects, District Project 7311> and recommends
executing a Change Order for this contractor for the construction of the automated
commercial truck fill station. The completion of the work is expected by
<January/February 2016 >. The project work area is shown in Attachment 1.
CEQA: Staff has concluded that this project is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301(b)
since it involves a minor alteration to an existing, publicly owned recycled water fill
station. Approval of this project will establish the Board of Directors' independent finding
that this project is exempt from CEQA.
FINANCIAL IMPACTS: The construction estimate for the change order work is
$125,000. An additional $16,000 is anticipated for Staff time for inspection and
construction support. The change order will be charged to the Zone 1 Recycled Water —
Phase 1 C Project, which is included in the Fiscal Year 2015 -16 Capital Improvement
Budget (CIB) on page RW -5. The total estimated CIB project cost is $660,000.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to not to authorize the
change order and construction of the fill station. Due to the limited design work needed
Page 2 of 4
POSITION PAPER
Board Meeting Date: October 15, 2015
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT CHANGE ORDER WITH <INSERT NAME>
IN AN AMOUNT NOT TO EXCEED $125,000 FOR THE AUTOMATED
COMMERCIAL TRUCK FILL STATION AT THE KIEWIT PROPERTY
for the installation, staff proposes to perform this work under a construction contract
change order in the best interest of time and budget.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this project at the meeting on October 7, 2015, and recommended ....
RECOMMENDED BOARD ACTION:
1. Find that the project is exempt from CEQA,
2. Authorize the General Manager to execute a construction contract change order
not to exceed $125,000 with W.M. Lyles Co. OR Aztec Consultants under the
Treatment Plant Piping Renovations, Phase 8, District Project 7310 OR
Treatment Plant Safety Improvements, Phase 4, District Project 7311.
Attached Supporting Documents:
1. Project Location Map
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0 300 600
FEFr
140 a CP.
PROJECT
LOCATION
KI EWIT
Central Contra Costa AUTOMATED RECYCLED WATER Attachment
Sanitary District TRUCK FILL STATION
' District Project 7306 1
Martinez, California
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