HomeMy WebLinkAbout07.a. Draft Minutes of September 3, 2015 Meeting7af
MINUTES OF THE REGULAR MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON SEPTEMBER 3, 2015
The Board of Directors of the Central Contra Costa Sanitary District convened in a regular
meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of
California, at 2:00 p.m. on Thursday, September 3, 2015.
President McGill called the meeting to order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT: Members: Causey, Nejedly, Pilecki, McGill
ABSENT: Members: Williams
a. PLEDGE OF ALLEGIANCE TO THE FLAG
The Board and staff joined in the Pledge of Allegiance.
b. INTRODUCTIONS
None.
The Board welcomed the following new employees:
• Emily Barnett, Communication Services and Intergovernmental Relations
Manager in the Administration Department, effective August 10, 2015.
• John Huie, Information Technology Manager in the Administration Department,
effective August 17, 2015.
2. PUBLIC COMMENTS
3. ANNOUNCE CLOSED SESSION
District Counsel Kent Alm announced Closed Session Items 4.a. and 4.b.
4. CLOSED SESSION
The Board recessed at 2:06 p.m. to reconvene in closed session in the Caucus Room
regarding the following matters:
CENTRAL CONTRA COSTA SANITARY DISTRICT
Board Minutes of September 3, 2015
a. PERSONNEL MATTERS PURSUANT TO GOVERNMENT CODE SECTION
54957 — PERFORMANCE EVALUATION FOR GENERAL MANAGER.
b. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION -
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(b):
• 69 La Espiral in Orinda.
The Board recessed at 3:15 p.m. to reconvene in open session in the Board Room.
5. REPORT OUT OF CLOSED SESSION
With regard to Item 4.a., President McGill reported that direction was given to staff. With
regard to Item 4.b., Mr. Alm reported that direction was given to counsel and staff with
regard to a potential settlement.
6. CONSENT CALENDAR
a. Approve minutes of the following Board meetings:
1) August 6, 2015 (Special); and
2) August 6, 2015 (Regular).
b. Approve expenditures dated September 3, 2015. Approval recommended by
Finance Committee.
C. Receive July 2015 Financial Statements and Investment Reports. Approval
recommended by Finance Committee.
d. Adopt Resolution No. 2015 -029 establishing the Sewer Construction Fund and Debt
Service Fund appropriations limit in the amount of $94,196,806 for Fiscal Year 2015-
16, in accordance with Article XIII B of the California Constitution using the change
in the California per capita personal income percentage to calculate the
appropriations limit.
e. Approve revised Fiscal Year 2015 -16 Capital Improvement Budget (CIB) funding
authorization table (Table 1) with actual carryover amounts and total authorizations
for each program. Approval recommended by Engineering & Operations
Committee.
Authorize the General Manager to allocate additional funds from the Collection
System Program Contingency Account in the amount of $240,000 to complete the
Lafayette Sewer Renovations, Phase 8, District Project 8404. Approval
recommended by Engineering & Operations Committee.
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CENTRAL CONTRA COSTA SANITARY DISTRICT
Board Minutes of September 3, 2015
g. Approve updates to Board Policy No. BP 003 — Hiring of District Retirees. Approval
recommended by Administration Committee.
h. Adopt Resolution No. 2015 -030 accepting a grant of easement from Ryan Alan
Brown and Nicole Pickett Brown, Trustees of the Brown Living Trust and owners of
the property located at 70 Holiday Drive in Alamo (APN 198 - 111 - 037 -0), and
authorizing staff to record documents with the Contra Costa County Recorder.
Adopt Resolution No. 2015 -031 accepting an offer of dedication for easement
(sewer purposes) located on Tassajara Lane in Danville, as depicted on filed final
map for Subdivision 9287 (APN 215 - 440 -009) via Series Number 13- 198620;
accepting a grant of easement related to Parcels 1 and 1A (Job 6532) from property
owner Ryder Tassajara, LLC; and authorizing staff to record documents with the
Contra Costa County Recorder.
Adopt Resolution No. 2015 -032 accepting a grant of easement from
owners of the property located at 335 Miller
Court in Orinda (APN 273 - 110 -020), and authorizing the execution of a quitclaim
deed for a portion of an existing easement to said property owners related to Job
6524 located in Orinda; and authorizing staff to record documents with the Contra
Costa County Recorder.
It was moved by Member Pilecki and seconded by Member Causey to adopt the Consent
Calendar as recommended. Motion passed by unanimous vote of the Board Members
present at the meeting.
7. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
Item 9.a. was taken out of order, immediately following the Item 6., to accommodate guest
speaker Lauren Brant, Managing Director of The PFM Group.
8. REPORTS
a. GENERAL MANAGER
1) Report on the District's Recycled Water Program Costs and Wholesale
Pricing, including operating and capital costs
Planning and Development Services Division Manager Danea Gemmell
reviewed the PowerPoint in the agenda packet. She said staff is hoping to
use a recycled water wholesale rate of $246 per acre foot as the basis for an
agreement going forward with Contra Costa Water District (CCWD).
Member Causey said he was not comfortable treating the filter plant as a
sunk cost. He was also concerned that the Sewer Service Charge has been
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Board Minutes of September 3, 2015
subsidizing the Recycled Water Program. As he has stated in the past, he
believes there should be an enterprise fund that accurately reflects recycled
water revenue and expenses. While he was not necessarily in favor of
charging the full cost of recycled water to CCWD, he was not supportive of
the proposed $246 per acre foot rate on the belief CCWD should contribute
toward the depreciated cost of the filter plant.
Member Nejedly agreed in concept with Member Causey, but said the
benefits of working out an agreement with CCWD outweigh the revenue
shortfall up to this point.
President McGill noted that a recycled water enterprise fund is in the process
of being created. Mr. Bailey added that staff is preparing a budget for the
Recycled Water Program which it will populate for the current fiscal year.
Going forward, it will be included in future budget cycles.
President McGill and Members Nejedly and Pilecki agreed that staff should
move forward with a recycled water wholesale rate of $246 per acre foot for
purposes of discussions with CCWD. As stated above, Member Causey
believed that amount was too low and should be increased to include some
contribution toward the depreciated cost of the filter plant.
President McGill left the meeting at 3:58 p.m. Thereafter, President Pro Tern Pilecki
chaired the meeting.
2) General Manager Announcements
The following announcements were included in the agenda packet:
a) Capacity Fees Paid for The Orchards Shopping Center, Walnut Creek
b) Update on California Public Utilities Commission Proposed Decision
Affecting the Regional Renewable Energy Procurement Project
c) Incumbent Shane McAffee re- elected to Bay Area Network Seat A on
California Special Districts Association (CSDA) Board
d) Household Hazardous Waste Supervisor David Wyatt to attend the
North American Hazardous Materials Management Association
Conference in Austin, Texas — September 14 -17, 2015
e) Update on Residential Recycled Water Fill Station
No further announcements were made at the meeting.
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Board Minutes of September 3, 2015
b. COUNSEL FOR THE DISTRICT
No report.
C. SECRETARY OF THE DISTRICT
Secretary of the District Elaine Boehme announced the following upcoming
Committee meetings:
Real Estate, Environmental & Planning — Tuesday, Sept. 8 at 8 a.m.
Finance — Tuesday, Sept. 8 at 3 p.m.
Engineering & Operations — Wednesday, Sept. 9 at 3 p.m.
Administration — Thursday, Sept. 10 at 8 a.m.
d. BOARD MEMBERS
1) Board Member reports on recent meetings or conferences for which they
received the stipend or for which the District paid their expenses; and future
meetings or conferences for which they will receive the stipend or for which
the District will pay their expenses.
Member Causey
a) Member Causey and Member Nejedly reported on the August 26, 2015
Engineering & Operations Committee meeting. Member Causey
pointed out that the Committee had a split vote with regard to the
Fiscal Year 2015 -16 flow monitoring contract. The Board received the
report without comment.
Member Nejedly
b) Member Nejedly and Member Pilecki reported on the August 10
Finance Committee meeting. The Board received the report without
comment.
c) Member Nejedly and Member Pilecki reported on the August 24
Finance Committee meeting. The Board received the report without
comment.
Member Pilecki
d) Member Pilecki and President McGill reported on the August 11, 2015
Real Estate, Environmental & Planning Committee meeting. The
Board received the report without comment.
Member Pilecki also reported on the August 13, 2015 Board Liaison meeting
he and General Manager Roger Bailey had with officials from the City of
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Board Minutes of September 3, 2015
Martinez. He reported that the District has offered to assist the City in
assessing and dealing with the Regional Water Quality Control Board with
regard to Sanitary District 6 (SD -6).
President McGill
President McGill reported on the August 6, 2015 Contra Costa County
Mayors' Conference hosted by the City of Hercules featuring Stephanie
Martin, Vice President of Marketing & Communications, Super Bowl 50 Host
Committee.
d) President McGill reported on the August 10, 2015 Administration
Committee meeting, which meeting was also attended by Member
Williams. The Board received the report without comment.
President McGill also reported that he gave a presentation on behalf of the
District to the Pleasant Hill City Council on August 17, 2015. He attended the
California Association of Sanitation Agencies (CASA) Annual Conference in
San Diego from August 19 -21, 2015. He and District staff also met with
State Senator Steve Glazer on August 28, 2015 regarding the District's
recycled water program.
2) Board Member Announcements
President McGill provided a written report covering his announcements and
other meetings.
Member Causey announced that he is scheduled to meet with officials from
the Town of Danville on September 25, 2015.
3) Board Member requests for advance authorization to receive a stipend for
meeting attendance or expense reimbursement not specifically addressed in
the current Board Compensation Resolution, or authorization for conference
attendance not previously approved by the Board
None.
9. BUDGET AND FINANCE
a. APPROVE UPDATES TO BOARD POLICY NO. BP 005 - STATEMENT OF
INVESTMENT POLICY, AND APPROVE THE OCTOBER 2013 INVESTMENT
GUIDELINES DOCUMENT FOR THE DISTRICT'S GASB (GOVERNMENT
ACCOUNTING STANDARDS BOARD) 45 / OTHER POST - EMPLOYMENT
BENEFITS (OPEB) TRUST WITH NO CHANGES
Ms. Brant recapped the material contained in the agenda packet after which Member
Causey suggested a couple of changes as follows:
N
None.
None.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Board Minutes of September 3, 2015
Section III. Bank and Dealers — add wording to allow the District greater
flexibility to pursue investment options in addition to the County pool.
Section XIV. Policy Considerations — clarify who has the authority to approve
changes to the Policy, rather than the "investment officer," a title held by no
one at the District.
It was moved by Member Pilecki and seconded by Member Causey to adopt BP 005
— Statement of Investment Policy as proposed, with the two changes suggested by
Member Causey, and approve the October 2013 Investment Guidelines Document
for the GASB 45 OPEB Trust with no changes. Motion passed by unanimous vote
of the Board Members present at the meeting.
10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
11. SUGGESTIONS FOR FUTURE AGENDA ITEMS
12. ADJOURNMENT
There being no further business to come before the Board, President McGill adjourned the
meeting at 4:02 p.m.
Michael R. McGill, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CIVIC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
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