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Home My WebLink AboutBOARD ACTION SUMMARY 09-03-15L Central Contra Costa Sanitary District BOARD OF DIRECTORS: BOARD MEETING MICHAEL R. MCGILL President ACTION SUMMARY TAD J. PILECKI President Pro Tern PAUL H CAUSEY Board Room JAMES A. NEJEDLY Thursday DAVID R. WILLIAMS September 3, 2015 PHONE (925) 228 -9500 2:00 p.m. FAX.- (925) 372 -0192 www.central.saii.org 1. ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Nejedly, Pilecki, McGill ABSENT: Members: Williams a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions • Emily Barnett, Communication Services and Intergovernmental Relations Manager in the Administration Department, effective August 10, 2015. • John Huie, Information Technology Manager in the Administration Department, effective August 17, 2015. BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS None. 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Items 4.a. and 4.b. September 3, 2015 Board Action Summary Page 2 4. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 5. REPORT OUT OF CLOSED SESSION With respect to Item 4.a., President McGill reported that direction was given to staff. With regard to Item 4.b., Mr. Alm reported that direction was given to counsel and staff with regard to a potential settlement. 6. CONSENT CALENDAR a. Approve minutes of the following Board meetings: 1) August 6, 2015 (Special); and 2) August 6, 2015 (Regular). b. Approve expenditures dated September 3, 2015. Approval recommended by Finance Committee. C. Receive July 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt Resolution No. 2015 -029 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $94,196,806 for Fiscal Year 2015 -16, in accordance with Article XIII B of the California Constitution using the change in the California per capita personal income percentage to calculate the appropriations limit. e. Approve revised Fiscal Year 2015 -16 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual carryover amounts and total authorizations for each program. Approval recommended by Engineering & Operations Committee. Authorize the General Manager to allocate additional funds from the Collection System Program Contingency Account in the amount of $240,000 to complete the Lafayette Sewer Renovations, Phase 8, District Project 8404. Approval recommended by Engineering & Operations Committee. September 3, 2015 Board Action Summary Page 3 g. Approve updates to Board Policy No. BP 003 — Hiring of District Retirees. Approval recommended by Administration Committee. h. Adopt Resolution No. 2015 -030 accepting a grant of easement from Ryan Alan Brown and Nicole Pickett Brown, Trustees of the Brown Living Trust and owners of the property located at 70 Holiday Drive in Alamo (APN 198 -111- 037-0), and authorizing staff to record documents with the Contra Costa County Recorder. Adopt Resolution No. 2015 -031 accepting an offer of dedication for easement (sewer purposes) located on Tassajara Lane in Danville, as depicted on filed final map for Subdivision 9287 (APN 215 - 440 -009) via Series Number 13- 198620; accepting a grant of easement related to Parcels 1 and 1A (Job 6532) from property owner Ryder Tassajara, LLC; and authorizing staff to record documents with the Contra Costa County Recorder. Adopt Resolution No. 2015 -032 accepting a grant of easement from owners of the property located at 335 Miller Court in Orinda (APN 273 - 110 -020), and authorizing the execution of a quitclaim deed for a portion of an existing easement to said property owners related to Job 6524 located in Orinda; and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Adopted the Consent Calendar as recommended. 7. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 9.a. was taken out of order, immediately following Item 5., to accommodate guest speaker Lauren Brant, Managing Director of The PFM Group. 8. REPORTS a. General Manager 1) Report on the District's Recycled Water Program Costs and Wholesale Pricing, including operating and capital costs. Reviewed by Real Estate, Environmental & Planning Committee. BOARD ACTION: Provided direction to staff. President McGill left the meeting at 3:58 p.m. Thereafter, President Pro Tem Pilecki chaired the meeting. September 3, 2015 Board Action Summary Page 4 2) General Manager Announcements a) Capacity Fees Paid for The Orchards Shopping Center, Walnut Creek b) Update on California Public Utilities Commission Proposed Decision Affecting the Regional Renewable Energy Procurement Project c) Incumbent Shane McAffee re- elected to Bay Area Network Seat A on California Special Districts Association (CSDA) Board d) Household Hazardous Waste Supervisor David Wyatt to attend the North American Hazardous Materials Management Association Conference in Austin, Texas — September 14 -17, 2015 e) Update on Residential Recycled Water Fill Station BOARD ACTION: Received the announcements. b. Counsel for the District No report. C. Secretary of the District Announced the following Committee meetings: Real Estate, Environmental & Planning — Tuesday, Sept. 8 at 8 a.m. Finance — Tuesday, Sept. 8 at 3 p.m. Engineering & Operations — Wednesday, Sept. 9 at 3 p.m. Administration — Thursday, Sept. 10 at 8 a.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) August 26, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. September 3, 2015 Board Action Summary Page 5 Member Nejedly b) August 10, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. c) August 24, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Pilecki d) August 11, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. • August 13, 2015 — Board Liaison meeting with City of Martinez officials. President McGill • August 6, 2015 Contra Costa County Mayors' Conference hosted by the City of Hercules featuring Stephanie Martin, Vice President of Marketing & Communications, Super Bowl 50 Host Committee. e) August 10, 2015 — Administration Committee meeting — Member Williams and President McGill. • August 17, 2015 — Presentation to Pleasant Hill City Council. • August 19 -21, 2015 — California Association of Sanitation Agencies (CASA) Annual Conference in San Diego. • August 28, 2015 — Meeting with State Senator Steve Glazer regarding the District's recycled water program. BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. September 3, 2015 Board Action Summary Page 6 Member Causey announced that he will be meeting with Town of Danville Mayor Mike Doyle and Town Manager Joe Calabrigo on September 25, 2015. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. 9. BUDGET AND FINANCE a. Approve updates to Board Policy No. BP 005 - Statement of Investment Policy, and approve the October 2013 Investment Guidelines Document for the District's GASB (Government Accounting Standards Board) 45 / Other Post - Employment Benefits (OPEB) Trust with no changes. Approval recommended by Administration Committee. BOARD ACTION: Approved updates to BP 005 — Statement of Investment Policy, and approved the October 2013 Investment Guidelines Document for the GASB 45 OPEB Trust with two minor changes suggested by Member Causey. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 12. ADJOURNMENT at 4:02 p.m.