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Home My WebLink About07.d.1)d) Action Summary 09-10-15 Administration Committee7-d-1).(* 11 Central Contra Costa Sanitary District REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAEL R.MCGtLL SANITARY DISTRICT President ADMINISTRATION COMMITTEE TADJ P, President Pro ro Tem em PAUL H. CAUSEY ACTION SUMMARY DAMES A. NEDEDL DAV /D R. WILLIAMS Thursday, September 10, 2015 PHONE: (921) 372 -9192 FAX y {� FAX: (921) 372 -0192 8 :00 a.m. www.centralsan.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Acting Chair Mike McGill Member Tad Pilecki (alternate for Chair Williams) Invited Guests: Staff.• General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Administration David Heath Human Resources Manager Teji O'Malley Communication Svcs. & Intergovernmental Relations Mgr Secretary of the District Elaine Boehme Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Emily Barnett (left after Item. 6) Acting Chair McGill called the meeting to order at 8:04 a.m. 2. Public Comments None. 3. Receive Fiscal Year 2014 -15 Strategic Plan Annual Report — Summary of Achievements Ms. Sasaki reviewed the PowerPoint included with the agenda material. The Committee Members expressed appreciation for the progress made to achieve Administration Committee Action Summary September 10, 2015 Page 2 the stated goals during the past fiscal year. The Committee requested that information be included in the presentation concerning two projects currently in development — Information Technology (IT) and Asset Management. COMMITTEE ACTION: Received the report and recommended adding information on IT and Asset Management. 4. Review draft Position Paper to adopt Board Policy No. BP 017 — Fiscal Reserves Mr. Heath briefly reviewed the PowerPoint contained in the agenda packet and responded to questions from the Committee. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review modifications to Position Paper template Ms. Boehme recapped recent changes made to the Position Paper template to eliminate redundancies and improve clarity with regard to items presented for Board consideration. Following discussion, it was decided that a separate category for capital project priority was not necessary, that information could be included, at staff's discretion, in the BACKGROUND section. The Committee Members, however, said it would be beneficial to the Board to have a separate section entitled "CEQA," when applicable, to include relevant information about the California Environmental Quality Act (CEQA) process. Finally, the Committee requested that any tie -in an item has with the District's Mission, Vision and Values should be included in the BACKGROUND section, along with any tie -in with the District's Strategic Plan Goals and Initiatives and /or Board policies. COMMITTEE ACTION: Reviewed and provided input to staff. 6.* Update on renewal of District Transparency Certificate of Excellence from California Special Districts Association (CSDA) Ms. Boehme said the District's current Certificate of Excellence from the CSDA is due to expire at the end of the month. Efforts are currently underway to submit an updated application for recertification for another two -year period. As part of that process, she asked if there was interest in adding information to the District's website about the individual Board Members, particularly since Board meetings will be videotaped in the near future. She distributed samples of information from other agency websites (see attached). Administration Committee Action Summary September 10, 2015 Page 3 Member Pilecki expressed support for putting photos of Board Members both on the website and in the lobby of the Headquarters Office Building. He said any biographical information should be simple, including information on Board and Committee appointments, some qualifications, etc. Member McGill concurred, saying he was not averse to brief bios, with constituent - focused information. Ms. Boehme mentioned that staff has been investigating the idea of including a kiosk in the lobby so that members of the public can browse the District's website and access Board agendas during business hours. Such a kiosk also could be used to review job announcements, etc. Member McGill said he would encourage staff to consider adding a printer near the kiosk for the public. Ms. Boehme said a TV monitor is being installed in the lobby to livestream Board meetings. It will also be used for bid openings to display time.gov. The rest of the time the monitor will be used as a communications tool to project public service announcements and other information related to the District. The Committee Members expressed support for these ideas in terms of customer service and outreach to the District's constituents. COMMITTEE ACTION: Received update and provided input to staff. 7. Review proposed Board Calendar for 2016 Ms. Boehme presented the draft Board Calendar for 2016 and received input from the Committee. Given the difficulty encountered with scheduling special meetings during the year, it was suggested that a second August meeting be added (August 18), which can be canceled if not needed. For similar reasons, and with potential workshops for the Comprehensive Wastewater Master Plan and 2017 Labor Negotiations, it was suggested that the Board hold the following "tentative" dates for possible workshops and /or meetings: February 11, April 14, May 12, July 14 (labor negotiations workshop), and September 8, 2016. The Committee suggested that the updated calendar be circulated to all Board Members to check for potential conflicts before presenting to the full Board for approval. COMMITTEE ACTION: Reviewed and recommended Board approval after circulating to Board Members in advance for scheduling conflicts. Administration Committee Action Summary September 10, 2015 Page 4 8. Review draft Positon Paper amending the existing General Manager authorization to fill up to five positions which are not included in the Board - approved Fiscal Year staffing plan ( "General Manager Specials ") Ms. O'Malley responded to questions from the Committee Members. COMMITTEE ACTION: Reviewed and recommended Board approval. 9. Standing , Items a. Planning for 2017 Labor Negotiations 1) Review Gantt chart of activities leading up to 2017 Labor Negotiations b. Risk Management — No staff report C. Receive update on pending litigation re AB 197 (Public Employers Pension Reform Act of 2013) (PEPRA) and Contra Costa County Employees' Retirement Association (CCCERA) straddling issues - No staff report COMMITTEE ACTION: Provided input to staff. 10. Announcements a. Future scheduled meetings: Monday, September 21, at 8:00 a.m. Monday, October 5, at 8:00 a.m. Monday, October 26, at 8:00 a.m. b. Ms. O'Malley clarified that a blanket authorization (as suggested at the August 10, 2015 Committee meeting) to implement staffing changes as envisioned by Staffing Needs Assessment is not needed, as all changes have been implemented. C. Mr. Bailey announced that he had recently met with Town of Danville officials, Contra Costa County officials, and representatives from the proposed scalping plant at Diablo Country Club to discuss issues the Town may have with regard to the project. He said it was a good meeting with all parties being open and transparent. The Town of Danville expressed concerns about traffic, odor, who will operate the plant, and Administration Committee Action Summary September 10, 2015 Page 5 who will take the lead with regard to the California Environmental Quality Act (CEQA) process. He said the parties will be coming to the District's Board again in the future to discuss several policy issues. COMMITTEE ACTION: Received the announcements. 11. Suggestions for future agenda items None. 12. Adjournment — at 10:02 a.m. * Attachment Board of Supervisors I Contra Costa Cc cow" somz or suwieu r tea S Board of Supervisors / i ' . l0 . -- _ `Nundoior� Meetings The Board of Supervisors holds its public meetings at the County Administration Building located at: 651 Pine St. Room 107 Martinez, CA 94553 Meetings are held on Tuesdays at 9:00 a.m., although they are not held on every Tuesday. Please check the calendar on the County homeoaQe for dates of upcoming meetings. District 1 Supervisor John Gioia is Chair of the Board for 2015; District 2 Supervisor Candace Andersen will serve as Vice - Chair. All meetings are open to the public, and the public is encouraged to attend. You may also watch the meetings live on Contra Costa Television, Comcast Channel 27, Astound Channel 32, or AT &T UVerse Channel 99. Meetings are streamed live online. Duties and Responsibilities As defined by general law, the duties of the Board of Supervisors include: • Appointing most County department heads, except elected officials, and providing for the appointment of all other County employees • Providing for the compensation of all County officials and employees http: / /www.co. contra - costa.ca.us /193 /Board -of- Supervisors 8/26/2015 Board of Supervisors I Contra Costa County, CA Official Website y Page 2 of 2 • fixing the terms of office • Awarding all contracts except those that are within the authority delegated to the County Purchasing Agent • Adopting an annual budget • Sponsoring an annual audit made of all County accounts, books, and records • Supervising the operations of departments and exercising executive and administrative authority through the County governmentand County Administrator • Serving as the appellate body for Planning and Zoning issues • Serving as the County Board of Equalization (the Board has created an Assessment Appeals Board to perform this function Information related to Appointed Bodies, Committees, and Commissions to the Board of Supervisors • Boards, Committees, and Commissions Application • Boards, Committees, and Commissions Annual Scheduled Vacancies • Vacant Seats on Boards, Committees, and Commissions • Brown Act and Better Government Ordinance Training Video • Ethics Orientation for County Officials Training Video • Advisory Body Handbook 2014 • 2012 Annual Advisory Body Training Video • 2012 Annual Refresher Training PowerPoint Presentation For additional information about the Board of Supervisors' appointed bodies, committees, and commissions, including the Maddy Book listing; please click on the Appointed Bodies, Committees, and Commissions tab on the upper left side of this page. http: / /www.co. contra- costa.ca.us /193 /Board -of- Supervisors 8/26/2015 District II Supervisor Candace Andersen I Contra Costa County, CA Official Website District II Supervisor Candace Andersen Welcome to the District 2 website. We serve the communities of San Ramon, Danville, Alamo, Lafayette, Moraga, Orinda, Canyon, Rossmoor, Parkmead, Saranap and a portion of Walnut Creek. I was elected to serve you and welcome your input and participation in local government. Each month I send out an e- newsletter to keep constituents apprised of County issues, events, and Board of Supervisor actions. They can be accessed here. My office is here to help answer your questions and address any concerns you might have related to County issues. Please don't hesitate to contact us. Reducing Hunger and Promoting Healthy Food Choices Costa County has declared May as CalFresh Awareness Month. CalFresh benefits help our County's poorest residents by reducing hunger so they can concentrate on education and employment. Please go to httos : / /www.mvbenefitscalwin.org/ to learn more about the program or for a fast and easy way to apply for benefits. %v _W N http: / /www.co. contra - costa.ca.us/ 4668 / District -II- Supervisor- Candace - Andersen Page 1 of 3 Contact Us Candace Andersen Supervisor, District 2 Email San Ramon Valley Office 309 Diablo Road Danville, CA 94526 Ph: 925-957-8860 Fx: 925 - 820 -3785 Hours 8:30 a.m. - 4:30 p.m. Monday- Friday Lamorinda Office 3338 Mt. Diablo Blvd. Lafayette, CA 94549 Ph: 925 - 646 -6067 Fx:925- 646 -6068 Hours 10 a.m. - 4 p.m. Thursday And by appointment For Email Newsletters you can trust. 8/26/2015 East Bay Municipa, T T. 7,7. T- %-* .. .. ... D,..,..a _11— (/) r Search EBMUD... Page 1 of 5 0 items ( /index.php /store /) Your Board members Home(/) / About us ( /about -us /) i Board of Directors and management ( /about -us /board- directors /) / Your Board members Find your Board Director John A. Coleman ward 2 Contra Costa County w Alamo, Lafayette and Walnut Creek, Town of Danville, communities of Blackhawk and Diablo, and portions of Pleasant Hill and San Ramon. Email: coleman @ebmud.com (mailto:coleman @ebmud.com) Term ends: December 31, 2018 read more... (/ about -us/ board - directors /your- board - members /ward -2) Andy Katz ward 4 Alameda County Cities of Albany, Berkeley, and Emeryville;a portion of Oakland Contra Costa County Cities of El Cerrito and Kensington Email: akatz @ebmud.com (mailto:akatz @ebmud.com) Term ends: December 31, 2018 read more... (/ about -us/ board - directors /your- board - members /ward -4) Doug Unney ward s Alameda County Cities of Alameda and San Lorenzo, West Oakland, the Oakland Airport Area, and https: / /www. ebmud. com/about -us/ board - directors /your- board - members/ 8/26/2015 East Bay Municipal Utility District :: Your Board members Page 2 of 5 a portion of San Leandro Email: dlinney @ebmud.com (mailto:dlinney @ebmud.com) Term ends: December 31, 2016 read more... ( /about - us/board - di rectors/yo ur- board- members /ward -S) Lesa R. McIntosh Ward i Contra Costa County Cities of Crockett, Hercules, Rodeo, and San Pablo, portions of Richmond and Pinole, and communities of North Richmond and Selby Email: Imcintos @ebmud.com (mailto:lmcintos@ebmud.com) Term ends: December 31, 2016 read more... (/about -us/ board - directors /your- board - members /ward -1) Frank Mellon Ward 71 President Alameda County Castro Valley, portions of San Leandro and Hayward, and communities of - Cherryland and Fairview Contra Costa County Portion of San Ramon Email: finellon @ebmud.com (mailto:finellon @ebmud.com) Term ends: December 31, 2018 read more... ( /about -us/ board - directors /your- board - members /ward -7) William B. Patterson Ward 61 Vice President Alameda County Portions of Oakland, including East Oakland and the area south of Park Blvd /5th 1 Avenue to the San Leandro boundary N Email: wpatters @ebmud.com (mailto:wpatters@ebmud.com) Term ends: December 31, 2016 read more... (/about -us/ board - directors /your- board - members /ward -6) Marguerite Young Ward 3 https: / /www.ebmud.com/ about -us/ board - directors /your- board - members/ 8/26/2015 East Bay Municipal Utility District:: Your Board members Page 3 of 5 Alameda County City of Piedmont and a portion of Oakland Contra Costa County Cities of Orinda and El Sobrante, Town of Moraga, and portions of Pinole and Richmond Email: mryoung @ebmud.com (mailto:mryoung @ebmud.com) Term ends: December 31, 2018 read more... ( /about -us/ board - directors /your- board - members /ward -3) Wards San Pablo Bov R_•deo 'a1 ew Crocxet. pinnle NeroclQs North F,chmand OSan Pablo El Sobrarne 7 Richmond _. El Cerrito Kens,ngtC Albany keley C - San Panasco Say ryv lle 1 a� pied Oakk Alameda r z w EBMUD Wards Castro San Lear o San Lorenz: Hayward Search for Ward Director by address https: / /www. ebmud. com /about -us /board - directors /your- board - members/ 8/26/2015 Union Sanitary L 3 of 7 (A)IOM 5ft #TA jQty 7:45TO District Ward Boundaries and Representatives District Representatives are: Ward 1 - Manny Fernandez Ward 2 - Pat Kite Ward 3 - Tom Handley, Anjali Lathi, Jennifer Toy (Note that all representatives in Ward 3 are elected "at large" and are not from specific parts of the City of Fremont.) The Ward Map is here. HOW YOUR BOARD MEMBERS ARE ELECTED • Board Members are elected to four -year terms. • Members from Ward 1 and 2, and one Member of Ward 3, are up for election in 2016, 2020, and every four years thereafter. • One Member from Ward 3 is up for election in 2016 and two Members are up for election in 2018 and every four years thereafter. • Board Member elections occur as part of the California Primary Election currently held in June of even - numbered years. These are scheduled to help reduce the cost of elections to our ratepayers. • If no one chooses to run against an incumbent, that incumbent will automatically be reappointed to her /his seat on the Board, will not appear on the ballot, and will serve a new four -year term. • If a vacancy occurs before a Member's term expires, the Board may hold a special election to fill the vacancy or may appoint an individual to fill the seat until the next California Primary Election (even - numbered year). If choosing to fill the seat by appointment, the Board will conduct an open recruitment, and may select a candidate after conducting interviews. • Qualifications for serving on the Board include residency in the USD service area and being a registered voter. BOARD OF DIRECTORS - Biographical Information Pat Kite L. Patricia [Pat] Kite was elected to the USD Board of Directors in 1992, 1996, 2000, 2004, 2008, and 2012 to represent the City of Newark. Her http: / /WWW.unionsanitary.com /board.htm 8/26/2015 ra Union Sanitary District Page 4 of 7 term expires in 2016. She currently serves as Secretary on the Board. L. Patricia [Pat] Kite holds Wastewater credentials from Sacramento State University Office of Water Programs. Pat Kite earned a B.S. from University of California Medical Center, San Francisco, a Biology teaching credential from CSUEB, an M.S. in Communications from SJSU, and a J.D. from Northwestern California University School of Law. In the 45 years Pat has lived in Newark, her Tri -City dedication always continues. She is a Newark Viola Blythe Volunteer of the Year. She currently volunteers at MedShare, Friends of Heirloom Flowers, Newark Police Dept., Optimists, California School for the Deaf and Tri -City Ecology [40 years!]. She is a regular volunteer garden writer for Tri -City Voice and writes the newsletter for the OHS Wildlife Rehabilitation Center. At Union Sanitary District, a multiple environmental award agency, Pat Kite serves on the Construction and Legal /Community Affairs Committees, and is USD's representative to the California Special District Association. Tom Handley Tom Handley was a member of the Union Sanitary Board of Directors from 1995 to 2002, when a job transfer took him out of California. He returned to California in 2006 and was appointed in 2007 to fill the vacancy left when Dan Wilkowsky retired from the Board. He ran uncontested in 2008, 2010, and 2014. His term expires in 2018. He currently serves as Vice President on the Board. Tom is the Plant Manager of the Oatey Company in Newark. His community involvement includes being a member of the Mission San Jose Rotary, Fremont Chamber of Commerce, where he is a member of the Governmental Affairs Committee and a member of the Chamber Board of Directors. He received his Bachelor's Degree in Business Administration from the Wesleyan University in Indiana, and his Master's Degree in Organizational Management from the University of Phoenix. Tom believes that as a USD Director he is a steward looking out for the interest of the ratepayers. Protecting the ratepayer's interests includes ensuring that USD meets all of the required environmental regulations. One of the major keys to meeting this requirement in a cost effective method is to maintain the infrastructure. This focus on maintenance protects both the environment and the ratepayers by preventing large future fee increases- http://www.unionsanitary.com/board.htm 8/26/2015 Union Sanitary District Page 5 of 7 Anjali Lathi Anjali Lathi was appointed to the Board in 2002, elected in 2004, 2008, and 2012 to represent the City of Fremont. She served as President of the Board in 2006, 2010, and 2013. Her term expires in 2016. During her many years of residence in Fremont, Ms. Lathi's public service and leadership has included volunteering for the SYDA Fremont Center, LIFE Elder Care Meals on Wheels, Fremont Cultural Arts Council, Drivers for Survivors, Mission Peak Universalist Congregation, and the Hindu American Foundation. At Union Sanitary District, Ms. Lathi has served on the Budget/Finance, Personnel, Legislative, Construction, and Legal /Community Affairs Committees. She has also served as the Board's representative to the East Bay Dischargers Authority. Ms. Lathi was one of the first to receive recognition in Special District Governance, awarded by the Special District Leadership Foundation for dedication to providing the best services to a local community. She earned both her Bachelor's degree in Economics and her law degree from the University of California at Davis. She is a member of the California State Bar, having worked in the public sector as a deputy district attorney, and in the private sector as defense counsel for school and community college districts, and as a project manager at a community bank. She recently created and launched her own line of wholesome, organic chocolates. Jennifer Toy Jennifer Toy was elected to the Board in 1998, 2002, 2006, 2010, and 2014 to represent the City of Fremont. Her term expires in 2018. She is currently serving as President on the Board. http:// www.unionsanitary.com/board.htm 8/26/2015 Union Sanitary District Page 6 of 7 Ms Toy is an active community member. Ms. Toy is a founding Boardmember of the Ohlone College Alumni Association, and currently is a member of the Tri -City Ecology Center, Citizens for Better Community, and the League of Women Voters. She is a former member of the Fremont - Newark Community College Board of Trustees, and past Boardmember of Christmas in April " Tri- Cities Chapter and Children's Fund of the Bay Area. Ms. Toy has had several years of experience in the banking, retail management, government, and non - profit sectors. Ms. Toy received an AA degree from Ohlone College and holds a Bachelors degree in Environmental Studies and Geography from the University of California at Santa Barbara. Manny Fernandez Manny Fernandez was appointed to the USD Board of Directors in 2011 to represent Union City and to fill a vacancy left by Pat Gacoscos when she resigned from the Board. He completed her term, which expired in 2012, and is now fulfilling his own term, which expires in 2016. Manny Fernandez was born and raised in the Philippines and immigrated to the Unied States in 1969. His first job in the U.S. was as an architect with Franklin, Douden & Associates in Pittsburgh, Pennsylvania. After a year, he moved to California and served as an architect for John Carl Warnecke & Associates and Michael Painter & Associates. While fully employed, he furthered his education in design, particularly in Landscape Architecture and became a registered Landscape Architect in California in 1976. In 1979, he left the private sector and joined the Department of the Navy where he served in various capacities. In 1990, he founded Manuel C. Fernandez & Associates Inc., a design firm offering services in architecture, planning, landscape architecture and project management. While building a career in architecture, he was also active in community work. He served as vice - president of the American Society of Landscape Architects of Northern California (ASLA), president of the Filipino American Society of Architects of Engineer (FASAE), and as a Board Member of the F11-Am Council of Union City. In 1985, he applied for and was accepted as a Planning Commissioner. He subsequently ran for a city council seat in Union City and won and became the first Filipino- American to be elected to a political office in the County of Alameda, a position he held for six consecutive terms until he retired in December 2010. Concurrent with his duties as a councilmember for 23 years, he also served at various times as Vice Mayor, representative of Union City for the Alameda Transportation Authority, Alameda County Library Commission, Housing Authority, Waste Management Authority, and ABAG (Association of Bay http: / /www.unionsanitary.com /board.htm 8/26/2015 Pleasant Hill. Page 1 of 1 crry or PLeAmlloir WLi.. Search ! WANT TO AT THE CENTER OF EVERYTHING. Email the City Council Ken Carlson, Mayor David E. Durant, Vice -Mayor Timothy M. Flaherty Michael G. Harris Sue Noack City Council Webcasts City Council Goals Public Records Requests Rules & Procedures Benefits & Salaries MEDIA CENTER Hame > Government > City Council > Sue Noack Sue Noack, Councilmember Sue Noack was elected to the City Council on Tuesday, November 4, 2014 and assumed office on Monday. December 1, 2014. Sue grew up in Connecticut. She attended the local public schools along with her three sisters. Her father, a retired judge, and mother were both very active in civic activities and involved the family in many of them. Sue graduated from Bucknell University in 1981 with a Bachelor's in Business Administration. Following her interest in business and finance she went into banking. She worked for several banking institutions and simultaneously earned her MBA from The Wharton School at The University of Pennsylvania. In 1995, she moved to the Bay Area, and worked as a Vice President for Bank of America Leasing. She then moved to GATX, where she became the Chief Risk Officer and then the _ Senior Vice President of Air Operations. Shortly after moving to the Bay Area, she met her husband Charlie. They moved to Pleasant Hill in 1998 and their son Will was born in 2001. He attended Strandwood Elementary and is currently a student at Pleasant Hill Middle School. Sue chose to leave the corporate world in 2007. Since then she has co- founded the Foundation for Pleasant Hill Education (where she has been the Treasurer, Grant Chair, and organizer of the Amazing Race), served as the President of Strandwood Elementary PTA and Pleasant Hill Middle School PTSA, chaired the 2010 Measure C Bond Oversight Committee, served on Pleasant Hill Rotary, and coached numerous baseball and soccer teams for her son and his classmates. Sue is looking forward to bringing her business and community experience to the City Council. She enjoyed meeting many Pleasant Hill residents during her campaign. She would like to continue that process to ensure her understanding of the needs and desires of the community. Email Councilmember Noack City of Pleasant Hill 1 100 Gregory Lane I Pleasant Hill. CA 94523 1 Ph: (925) 671 -5270 Contact Us I Employment I Site Map I Accessibility I Copyright Notice I Powered by CiviePlus http://www.ci.pleasant-hill.ca.us/index.aspx?NID=1036 Select Language 9/4/2015 DSRSD :Edward Duarte s sD Page 1 of 1 Edward Duarte President, Term 2012 -2016 Edward R. (Ed) Duarte is currently is president of the Board. He has been a general engineering contractor for more than 50 years. His construction firm specializes in public works projects. He holds a Bachelor of Science in civil engineering from Fresno State University and is a graduate of the UCLA Anderson School of Business, Management Development for Entrepreneurs program. President Duarte has lived in San Ramon since 1979. He is a member of the San Ramon Rotary and San Ramon Chamber of Commerce, and he served on the San Ramon Citizen's Advisory Committee for Redevelopment. • Elected to the Board in November 2012 • Board President in 2015 • 2015 Committee appointments: Executive • 2015 Joint Powers Agency appointments: DSRSD —EBMUD Recycled Water Authority (DERWA) Email Ed Duarte http: / /www.dsrsd.com/ open -gov/ board -of- directors /edward -duarte 8/26/2015