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Home My WebLink About00. BOARD AGENDA 09-17-15Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room BOARD OF DIRECTORS: MICHAEL R. MCGILL President I'AD J. PILECKI President Pro Tem Thursday PAUL H. CAUSEr September 17, 2015 DA MD R wiiIAMS 2:00 p.m. PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 INFORMATION FOR THE PUBLIC www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper September 17, 2015 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive the National Association of Clean Water Agencies (NACWA) 2014 Peak Performance Award — Platinum 17. (5 minute staff presentation.) Staff Recommendation: Plant Operations Superintendent Doug Little will present the award to the Board. b. Receive Achievement of Excellence in Procurement (AEP) Award for 2015 from the National Procurement Institute, Inc. (2 minute staff presentation) Staff Recommendation: Purchasing and Materials Services Manager Stephanie King will present the award to the Board. 4. POLLUTION PREVENTION a. Adopt Resolution 2015 -033 encouraging and promoting pollution prevention and declaring September 21 -27, 2015 as Pollution Prevention Week. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the Special Board meeting held August 26, 2015. b. Approve expenditures dated September 17, 2015. Approval recommended by Finance Committee. C. Receive Fiscal Year 2014 -15 Capital Improvement Budget (CIB) Year -End Status Report. Reviewed and receipt recommended by Engineering & Operations Committee. d. Receive Fiscal Year 2014 -15 Pre -Audit (Period 13) Year -End Financial Statements Summary Report. Reviewed and receipt recommended by Finance Committee. September 17, 2015 Board Agenda Page 3 e. Delete a vacant Right -of -Way Agent position and add and authorize the filling of a Senior Right -of -Way Agent position. Approval recommended by Administration Committee. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. REPORTS a. General Manager 1) Semi - annual report on status and pricing of natural gas purchases. (5 minute staff presentation.) Staff Recommendation: Receive the presentation. 2) Discuss issues regarding Diablo Country Club Satellite Recycled Water Treatment Plant Project (scalping plant), including ownership and operation of the proposed facility. (5 minute discussion.) Staff Recommendation: Provide direction to staff. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) September 9, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. September 17, 2015 Board Agenda Page 4 Member Pilecki b) September 8, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. c) September 8, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Williams • August 11, 2015 — Board Liaison meeting with City of Lafayette Officials regarding recycled water. President McGill d) September 10, 2015 — Administration Committee meeting — President McGill and Member Pilecki. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. . 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 8. ADMINISTRATIVE a. Receive Fiscal Year 2014 -15 Strategic Plan Annual Report — Summary of Achievements. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation: Receive the report. 9. ENGINEERING a. Authorize the General Manager to amend an existing engineering services agreement with V&A Consulting Engineers in an amount not to exceed $400,000, increasing the cost ceiling to $560,000, for winter 2015 -16 flow monitoring under the Collection System Modeling Upgrade, District Project 8418. Reviewed by Engineering & Operations Committee. (10 minute staff September 17, 2015 Board Agenda Page 5 presentation. Consultant Gisa Jou of RMC Water and Environment will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to amend an existing engineering services agreement with V &A Consulting Engineers as proposed. 10. BUDGET AND FINANCE a. Adopt new Board Policy No. BP 017 — Fiscal Reserves. Approval recommended by Administration Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt new BP 017 — Fiscal Reserves. b. Ratify changes to Board Policy No. BP 005 — Statement of Investment Policy. Approval recommended by Administration Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Ratify changes to BP 005 — Statement of Investment Policy. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Relations Consultant Bruce Heid, President of IEDA • General Manager Roger S. Bailey Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT September 17, 2015 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2015 Wednesday Special Board Meeting (Board Governance Pleasant Hill Community Center September 16 Workshop) 320 Civic Drive, Pleasant Hill 8:00 a.m. Board of Directors Thursday Board Meeting Board Room September 17 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room September 21 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room September 21 Nejedly, Pilecki 3:00 p.m. September 21 -24 California Special Districts Association Monterey (CSDA) Annual Conference McGill September 26 -30 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill, Williams OCTOBER 2015 Thursday Board Meeting Board Room October 1 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room October 5 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 5 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Second Floor Executive Conference October 6 Committee Meeting Room 8:00 a.m. Pilecki, McGill Wednesday Engineering & Operations Committee Second Floor Conference Room October 7 Causey, Nejedly 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room October 13 Committee Meeting 3:00 p.m. Pilecki, McGill Thursday Board Meeting Board Room October 15 Board of Directors 2:00 p.m. October 19 -23 California Public Employers Labor Monterey Relations Association (CALPELRA) Conference McGill Monday Administration Committee Meeting Third Floor Executive Conference Room October 26 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 26 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9111115