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HomeMy WebLinkAbout08.d.1)d) Action Summary: Real Estate, Environmental & Planning Committee 8-11-13Committee: Chair Tad Pilecki Member Mike McGill Central Contra Costa Sanitary District 1 • 1 � Tuesday, August 11, 2015 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org Staff. General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean -Marc Petit Director of Administration David Heath Planning and Development Services Division Manager Danea Gemmell Environmental & Regulatory Compliance Division Manager Lori Schectel Communication Services and Intergovernmental Relations Manager Emily Barnett Household Hazardous Waste Supervisor David Wyatt Provisional Associate Engineer Melody LaBella Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Pilecki called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Receive update on Pollution Prevention (P2) Awards Program Danea Gemmell said the District is now a visionary partner with Sustainable Contra Costa and as part of that partnership, the District will hold a seat on their board. She Real Estate, Environmental & Planning Committee Action Summary August 11, 2015 Page 2 asked the Committee for input as to whether that role should be filled by a staff member or a Board Member. Member McGill said his initial preference was that it be filled by someone from District staff who is involved with the program and can represent the District's perspective. With regard to the Sustainable Contra Costa Awards Gala being held on September 23, 2015 (during Pollution Prevention Week), Ms. Gemmell said the District's suggested focus is recycled water, including categories for stationary customers and another for the residential fill station (possibly biggest cheerleader and largest user). Chair Pilecki suggested considering another category for commercial hydrant customers. Chair Pilecki inquired as to the status of this year's P2 awards. With so much of staff time having been focused on recycled water issues, Melody LaBella said staff was considering skipping them this year and working with Sustainable Contra Costa to provide guidance for resuming the program next year. Noting that the P2 awards were postponed last year, the Committee Members expressed concern about postponing them for a second year. Staff was encouraged to contact the nominees from last year and seek any additional potential nominees that may be eligible before the approaching deadline so see if it would be possible to give out awards this year. Jean -Marc Petit indicated that the P2 awards would be implemented this year, and that staff would provide an update at the next Committee meeting on September 8. COMMITTEE ACTION: Received the update and provided input to staff. 4. Receive report on total cost of Recycled Water Program, including operating, capital, and wholesale costs (follow up) Ms. Gemmell referred to the spreadsheet included with the agenda materials, which included an Asset Valuation for the filter plant as shown on the second page. She said that after taking into consideration everything specifically designed for the filter plant, including depreciation, and excluding grants, the value of the filter plant after depreciating over 50 years (standard useful life) is roughly similar to earlier calculations, or $42 1acre foot. The Committee Members recommended that the depreciated value of the filter plant be excluded from the unit rate for selling wholesale recycled water because it is a sunk cost. The Committee requested that staff confirm overhead rates for labor costs consistent with the City of Concord methodology and recalculate the data using only Operations and Maintenance (O &M) costs for labor and expenses and the maintenance portion of the. capital component. The Members confirmed that the revised wholesale rate did not have to come back to the Committee again before presenting to the full Board at the September 3 meeting. Real Estate, Environmental & Planning Committee Action Summary August 11, 2015 Page 3 COMMITTEE ACTION: Reviewed and recommended that staff present the data, as adjusted, to the full Board for review. 5. Receive update on County Pharmaceutical Ordinances in California Melody LaBella reported that because the United States Supreme Court decided this past May not to hear the pharmaceutical industry's challenge to Alameda County's Safe Drug Disposal Ordinance, it allows other jurisdictions throughout the country to establish similar laws. The Ordinance requires pharmaceutical companies that sell their products inside Alameda County to establish and pay for pharmaceutical collection programs in the County. While a number of Bay Area counties have approved similar ordinances (San Francisco, San Mateo, Santa Clara and Marin), Contra Costa County has not. She said there is a great deal of support among environmental groups, senior groups and wastewater agencies in the County and Supervisor Mary Piepho has expressed interest in the past in introducing such an ordinance in Contra Costa County. Member McGill suggested that District staff touch base with Supervisor Piepho in this regard. Chair Pilecki also suggested that Roger Bailey touch base with County Administrator David Twa. COMMITTEE ACTION: Received the update and provided input to staff. 6. Standing Items a. Receive monthly update on: 1) Comprehensive Wastewater Master Plan (CWMP) Mr. Petit said staff has been working with the CWMP consultants and have set up a Sharepoint server for document sharing and review. A 90 -day schedule has been developed, and efforts are underway to meet with various city land use departments regarding loads, etc. Mr. Petit offered a variety of options for regular Committee updates on the CWMP and sought input as to the desired level of detail and report format. He noted that there are separate Gantt charts for the Treatment Plant Master Plan and Collection System Master Plan, which will be shared with the Committee at the next meeting. The Committee agreed that a big picture overview, incorporating key points and any required policy decisions would be appropriate. They also requested to see "rolled up" Gantt charts in order to monitor for slippage. Finally, they said verbal updates were adequate so as not to generate any additional work for staff. Real Estate, Environmental & Planning Committee Action Summary August 11, 2015 Page 4 Mr. Petit said he recently read a sewer service improvement plan (SSIP) adopted by another agency that incorporated goals with regard to sewer service improvements. He asked the Committee Members if they would be interested in considering setting up goals and level of service to guide some of the policy decisions that will arise in conjunction with the CWMP. The Committee Members said yes. 2) District's Recycled Water Wholesaling Study Ms. LaBella provided an update that staff, along with our consultant RMC Water Environment, has met with both East Bay Municipal Utility District (EBMUD) and Dublin San Ramon Services District (DSRSD) staff and RMC will make an internal presentation on status prior to meeting with Contra Costa Water District (CCWD). Ms. LaBella also indicated that RMC would be coming to the September 8 Committee meeting to provide an update. Mr. Bailey said he and Member Williams met with City of Lafayette officials earlier in the day to discuss potential recycled water opportunities utilizing the abandoned Shell pipeline acquired years ago by the District. 3) Residential Fill Station David Wyatt reviewed the data in the agenda materials and noted that the Residential Recycled Water Fill Station has been open the past two Sundays for extended hours of operation. Soon, the number of temporary employees hired to help with the Fill Station will increase from 13 to 15. Ms. Gemmell remarked that the number of customers is fast approaching one percent of the District's rate payers at 1700 registered users, averaging 470 fills per day. In response to a question from Member McGill, Ms. Gemmell said the District would need to charge approximately $1 per vehicle to recover the costs of operating the Fill Station. After a brief discussion, the Committee agreed it was not worth collecting such a small amount. 4) Contractor Hydrants Ms. LaBella said July usage was 1.6 million gallons, the highest to date. Member McGill encouraged extending the District's lines from Pleasant Hill to North Walnut Creek. When it was noted that doing so would exceed Zone 1 boundaries, he suggested talking with East Bay Municipal Utility District (EBMUD). Real Estate, Environmental & Planning Committee Action Summary August 11, 2015 Page 5 Mr. Petit said staff met with City of Walnut Creek staff earlier in the day to discuss potential recycled water opportunities. 5) Household Hazardous Waste Facility Mr. Wyatt reviewed the material contained in the agenda packet. COMMITTEE ACTION: Received the updates. 7. Announcements a. Future scheduled meetings: Tuesday, September 8, 2015 at 8:00 a.m. Tuesday, October 13, 2015 at 3:00 p.m. Thursday, November 12, 2015 at 2:00 p.m. b. Member McGill announced that he was asked by a representative of the East Bay Economic Development Alliance (EDA) if he could nominate the CoCo San Sustainable Farm for the East Bay Innovation award. Nominations are due by September 4, 2015. C. Member McGill also announced that he heard from someone serving on a committee that is part of the Association of Bay Area Governments (ABAG) that they like the idea of greenhouses being placed on industrial land, such as that envisioned by CoCo San Sustainable Farm. d. Member McGill suggested that someone from the District appear at the October 14, 2015 meeting of Contra Costa LAFCO (Local Agency Formation Commission) during the Public Comment period about the availability of the District's Residential Recycled Water Fill Station. e. Ms. Gemmell announced that staff is scheduled to meet with Contra Costa Water District and the City of Concord regarding the backflow preventer for Concord Hilton. Ms. Gemmell announced that the final land use application for the CoCo San Sustainable Farm should be ready for submission by the end of the week. COMMITTEE ACTION: Received the announcements. 8. Suggestions for future agenda items None. 9. Adjournment - at 5:04 p.m.