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Home My WebLink About00. BOARD AGENDA 09-03-15Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday September 3, 2015 BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY DA HD R. PULIAMS 2.00 m. PHONE: (925) 228 -9500 p FAX: (925) 372 -0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper September 3, 2015 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Emily Barnett, Communication Services and Intergovernmental Relations Manager in the Administration Department, effective August 10, 2015. • John Huie, Information Technology Manager in the Administration Department, effective August 17, 2015. Staff Recommendation: Welcome new employees. President McGill will present the District pins. 2. PUBLIC COMMENTS 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 4. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 5. REPORT OUT OF CLOSED SESSION 6. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) August 6, 2015 (Special); and 2) August 6, 2015 (Regular). b. Approve expenditures dated September 3, 2015. Approval recommended by Finance Committee. C. Receive July 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. September 3, 2015 Board Agenda Page 3 d. Adopt Resolution No. 2015 -029 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $94,196,806 for Fiscal Year 2015 -16, in accordance with Article XIII B of the California Constitution using the change in the California per capita personal income percentage to calculate the appropriations limit. e. Approve revised Fiscal Year 2015 -16 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual carryover amounts and total authorizations for each program. Approval recommended by Engineering & Operations Committee. f. Authorize the General Manager to allocate additional funds from the Collection System Program Contingency Account in the amount of $240,000 to complete the Lafayette Sewer Renovations, Phase 8, District Project 8404. Approval recommended by Engineering & Operations Committee. g. Approve updates to Board Policy No. BP 003 — Hiring of District Retirees. Approval recommended by Administration Committee. h. Adopt Resolution No. 2015 -030 accepting a grant of easement from Ryan Alan Brown and Nicole Pickett Brown, Trustees of the Brown Living Trust and owners of the property located at 70 Holiday Drive in Alamo (APN 198 -111- 037-0), and authorizing staff to record documents with the Contra Costa County Recorder. i. Adopt Resolution No. 2015 -031 accepting an offer of dedication for easement (sewer purposes) located on Tassajara Lane in Danville, as depicted on filed final map for Subdivision 9287 (APN 215 - 440 -009) via Series Number 13- 198620; accepting a grant of easement related to Parcels 1 and 1A (Job 6532) from property owner Ryder Tassajara, LLC; and authorizing staff to record documents with the Contra Costa County Recorder. Adopt Resolution No. 2015 -032 accepting a grant of easement from owners of the property located at 335 Miller Court in Orinda (APN 273 - 110 -020), and authorizing the execution of a quitclaim deed for a portion of an existing easement to said property owners related to Job 6524 located in Orinda; and authorizing staff to record documents with the Contra Costa County Recorder. 7. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER September 3, 2015 Board Agenda Page 4 8. REPORTS a. General Manager 1) Report on the District's Recycled Water Program Costs and Wholesale Pricing, including operating and capital costs. Reviewed by Real Estate, Environmental & Planning Committee. (10 minute staff presentation.) Staff Recommendation: Receive the report. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) August 26, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. Member Neiedly b) August 10, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. c) August 24, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Pilecki d) August 11, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki and President McGill. • August 13, 2015 — Board Liaison meeting with City of Martinez officials. September 3, 2015 Board Agenda Page 5 President McGill • August 6, 2015 Contra Costa County Mayors' Conference hosted by the City of Hercules featuring Stephanie Martin, Vice President of Marketing & Communications, Super Bowl 50 Host Committee. e) August 10, 2015 — Administration Committee meeting — Member Williams and President McGill. • August 17, 2015 — Presentation to Pleasant Hill City Council. • August 19 -21, 2015 — California Association of Sanitation Agencies (CASA) Annual Conference in San Diego. • August 28, 2015 — Meeting with State Senator Steve Glazer regarding the District's recycled water program. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 9. BUDGET AND FINANCE a. Approve updates to Board Policy No. BP 005 - Statement of Investment Policy, and approve the October 2013 Investment Guidelines Document for the District's GASB (Government Accounting Standards Board) 451 Other Post - Employment Benefits (OPEB) Trust with no changes. Approval recommended by Administration Committee. (5 minute presentation by Lauren Brant, Managing Director of The PFM Group.) Staff Recommendation (Motion Required): Approve updates to BP 005 — Statement of Investment Policy, and approve the October 2013 Investment Guidelines Document for the GASB 45 OPEB Trust with no changes. September 3, 2015 Board Agenda Page 6 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT September 3, 2015 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2015 Thursday Board Meeting Board Room September 3 Board of Directors 2:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room September 8 Committee 8:00 a.m. Pilecki, McGill Tuesday Finance Committee Meeting Third Floor Executive Conference Room September 8 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room September 9 Causey, Nejedly 3:00 p.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room September 10 Williams, McGill 8:00 a.m. Monday Real Estate, Environmental & Planning City of Modesto — Tour of Recycled September 14 Committee Water Treatment Facility Noon Pilecki, McGill 7077 Jennings Road Wednesday Special Board Meeting (Board Governance Pleasant Hill Community Center September 16 Workshop) 320 Civic Drive, Pleasant Hill 8:00 a.m. Board of Directors Thursday Board Meeting Board Room September 17 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room September 21 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room September 21 Nejedly, Pilecki 3:00 p.m. September 21 -24 California Special Districts Association Monterey (CSDA) Annual Conference McGill September 26 -30 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill, Williams OCTOBER 2015 Thursday Board Meeting Board Room October 1 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room October 5 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 5 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room October 7 Causey, Nejedly 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8128115