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Home My WebLink AboutBOARD ACTION SUMMARY 08-06-15Central Contra Costa Sanitary District BOARD MEETING BOARD OF DIRECTORS: MICHAEL R MCGILL ACTION SUMMARY President TAD J PILECKI Thursday President Pro Tem August 6, 2015 PAUL H CAUSEY JAh1ESA NEJEDLY 1:00 p.m. — Special Meeting (2�d Floor Conference Room DAVID WILLIAMS 2:00 p.m. — Regular Meeting (Board Room) PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org SPECIAL MEETING —1 P.M. 1. ROLL CALL President McGill called the meeting to order at 1:00 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly 2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Labor Counsel Dan Clinton and District Counsel Kent Alm announced the Closed Session items. BOARD ACTION: Received the announcement. 3. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957: Public Employee Discipline /Dismissal /Release b. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case — contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404 BOARD ACTION: Held the closed session. 4. REPORT OUT OF CLOSED SESSION See Item 1. below. August 6, 2015 Board Action Summary Page 2 5. ANNOUNCEMENTS None. 6. ADJOURNMENT at 1:55 p.m. REGULAR MEETING — 2 P.M. 1. ROLL CALL President McGill called the meeting to order at 2:01 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported on the closed session held prior to the regular meeting: With regard to Item 3.a., direction was provided to District Labor Counsel Dan Clinton and staff. Item 3.b. was continued to the conclusion of the regular Board meeting. b. Introductions • Tanya Erck, Administrative Technician in the Operations Department - Collection System Operations Division, effective July 20, 2015. • Joseph Stone, Utility Worker in the Operations Department - Plant Maintenance Division, effective July 20, 2015. • Keith Gellerman, Staff Engineer in the Engineering and Technical Services Department— Capital Projects Division, effective July 30, 2015. BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS Mike Davis, Business Agent for Employees' Association, Public Employees Union, Local One, and David Rolley, Accounting Technician III, commented on an employee who was recently terminated on the last day of probation, allegedly without warning. Mr. Rolley said Local One's participation in the August 6, 2015 Board Action Summary Page 3 District's Labor Management Committee has been suspended until further notice. Robin Anderson, a teacher and property owner from Orinda, asked for financial relief with regard to connecting her property to the sewer service. Her septic system is failing and she is unable to afford the projected costs associated with the connection. 3. CONSENT CALENDAR a. Approve minutes of July 23, 2015 Board meeting. b. Approve expenditures dated August 6, 2015. Approval recommended by Finance Committee. C. Receive June 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Authorize public notice for Appropriations Limit. e. Confirm publication of summaries of uncodified District Ordinance Nos. 285, 286, 287 and 288. f. Adopt Resolution Nos. 2015 -018 through 2015 -025 recognizing 2015 Service Award recipients. g. Adopt Resolution No. 2015 -026 accepting a grant of easement related to the North Orinda Sewer Renovation Project (Phase 5), District Project 8411, from Gareth D. Creasey and Melissa L. Creasey, Trustees of the Creasey Family Trust, owner of the property located at 19 Estates Drive in Orinda (APN 269- 021 -001); and authorizing staff to record the document with the Contra Costa County Recorder. h. Adopt Resolution No. 2015 -027 rescinding Resolution No. 2008 -111 and providing for concurrent annual performance evaluations of the Executive Management Team (General Manager, Secretary of the District, and District Counsel). Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. August 6, 2015 Board Action Summary Page 4 5. PUBLIC HEARINGS a. Conduct public hearing to consider adopting Resolution No. 2015 -028 to place delinquent charges in the amount of $114,970.47 for the property located at 2500 Annalisa Drive in Concord (APN 159- 362 -001) (Caffe Classico) on the Fiscal Year 2015 -16 Contra Costa County tax roll for collection. Reviewed by Finance Committee. BOARD ACTION: Conducted public hearing and adopted the resolution. 6. REPORTS a. General Manager 1) Update on Succession Planning Committee. BOARD ACTION: Received the update. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Public bidding for Caustic Soda Injection System, District Project 7297 b) Staff to Attend Water Environment Federation Technical Exhibition and Conference (WEFTEC) in Chicago, Illinois — September 26 -30, 2015 General Manager Roger Bailey announced that new Senior Engineer Dan Frost will attend the WEFTEC conference c) Laboratory Chiller Failure on July 28, 2015 d) Update on Residential Recycled Water Fill Station No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session was not needed for Item 9. a., but one would be held for Item 9.b. BOARD ACTION: Received the announcement. August 6, 2015 Board Action Summary Page 5 C. Secretary of the District Announced the following Committee meetings: Administration — Monday, August 10 at 8 a.m. Finance — Monday, August 10 at 3 p.m. Real Estate, Environmental & Planning — Tuesday, August 11 at 3:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member Causey reported that he will be gone on vacation next week. Member Pilecki a) July 27, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Williams • July 23, 2015 — Meeting with President McGill, General Manager Roger Bailey and Assemblywoman Catharine Baker regarding recycled water (stipend). Member Williams announced that he wished to decline the stipend for the above meeting as he was not originally scheduled to attend. President McGill • July 24, 2015 — Presentation on recycled water to the Economic Development Committee of the Walnut Creek Chamber of Commerce, also attended by Assemblywoman Baker (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. August 6, 2015 Board Action Summary Page 6 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested an update on the truck fill station on the Kiewit property and whether residents will be able to use it. 9. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957: Public Employee Discipline /Dismissal /Release b. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case — contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404 BOARD ACTION: Held closed session on Item 9.b. only. 10. REPORT OUT OF CLOSED SESSION With respect to Item 9.b., direction was given to District Counsel. 11. ADJOURNMENT at 4:55 p.m.