HomeMy WebLinkAbout04. Draft PP to approve revised 2015-16 CIBCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
- - POSITION PAPER D 0
IAI?F
Board Meeting Date: September 3, 2015
Subject: APPROVE A REVISED 2015 -16 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL
CARRYOVER AMOUNTS AND TOTAL AUTHORIZATIONS FOR EACH
PROGRAM
Submitted By: Initiating Dept. /Div.:
Edgar J. Lopez, Capital Projects Division Engineering & Technical Services/
Manager Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Vassallo — Finance Manager
J -M. Petit — Director of Engineering
Roger S. Bailey
General Manager
ISSUE: By adopting the Fiscal Year (FY) 2015 -16 Capital Improvement Budget (CIB),
the Board of Directors (Board) approved the total authorization for each of the four
programs in the CIB. The total authorization is the sum of estimated new allocations
and an estimate of funds allocated but not spent in prior fiscal years, or carryover.
Now that the actual amount of carryover is known, Board approval of the actual total
authorization is required.
RECOMMENDATION: Approve a revised 2015 -16 CIB funding authorization table
(Revised Table 1), including an updated total authorization for each program.
FINANCIAL IMPACTS
Planned expenditures have not changed.
ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB
to keep the total funding authorization level consistent with the estimates included in the
June 4, 2015 CIB. This alternative is not recommended.
BACKGROUND: The Board approved the CIB for inclusion in the FY 2015 -16
District Budget and adopted the budget on June 4, 2015. Final expenditures for
FY 2014 -15 were not known at that time, and therefore, Table 1 of the CIB included
estimated amounts for funds previously allocated to ongoing projects, but unspent at the
end of the fiscal year, referred to as "carryover ". Now that actual 2014 -15 expenditures
for capital projects are known, Table 1 has been revised to reflect the actual carryover
amounts.
It is appropriate for the Board to approve the revised 2015 -16 CIB Table 1 with actual,
rather than estimated carryover of allocated but unspent funds for ongoing projects, and
total 2015 -16 revised authorizations for each program.
Attachment 1 includes the original Table 1 included in the approved CIB and the revised
Table 1 that includes actual carryover and total program authorizations.
Page 1 of 3
POSITION PAPER
Board Meeting Date: September 3, 2015
subject: APPROVE A REVISED 2015 -16 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL
CARRYOVER AMOUNTS AND TOTAL AUTHORIZATIONS FOR EACH
PROGRAM
COMMITTEE RECOMMENDATION: To be reviewed by the Engineering and
Operations Committee at its August 26, 2015 meeting.
RECOMMENDED BOARD ACTION: Approve the revised 2015 -16 Capital
Improvement Budget funding authorization table (Table 1) with actual carryover
amounts and total authorizations for each program.
Attached Supporting Documents:
1. Table 1: Capital Improvement Budget Summary for Fiscal Year 2015 -16 (Original and Revised)
Page 2 of 3
ATTACHMENT 1
Original — Table 1: Capital Improvement Budget Summary for Fiscal Year 2015 -16
(Adopted June 4, 2015)
Revised -- Table 1: Capital Improvement Budget Summary for Fiscal Year 2015 -16
(Revised September 3, 2015)
A
B
C
D
Program
Estimated Carry-
over from
Previous FY
Estimated
Allocations this
FY (All Projects)
Total
Proposed
Authorization
Estimated FY
2015 -16
Expenditures
Treatment Plant
$2,185,000
$13,828,000
$16,013,000
$10,410,000
Collection System
$5,788,000
$24,650,000
$30,438,000
$15,950,000
General Improvements
$1,540,000
$3,113,000
$4,653,000
$3,980,000
Recycled Water
$288,000
$480,000
$768,000
$450,000
Total this Fiscal Year
$9,801,000
$42,071,000
$51,872,000
$30,790,000
Revised -- Table 1: Capital Improvement Budget Summary for Fiscal Year 2015 -16
(Revised September 3, 2015)
A
B
C
D
Program
Actual Carryover
from Previous FY
Estimated
Allocations this
FY All Projects
Total
Authorization
Estimated FY
2015.16
Expenditures
Treatment Plant
$2,665,540
$13,828,000
$16,493,540
$10,410,000
Collection System
$6,751,095
$24,650,000
$31,401,095
$15,950,000
General Improvements
$2,380,126
$3,113,000
$5,493,126
$3,980,000
Recycled Water
$692,293
$480,000
$1,172,293
$450,000
Total this Fiscal Year
$12,489,054
$42,071,000
$54,560,054
$30,790,000