HomeMy WebLinkAbout05. Implementation of automated vehicle location/GPS5.
Central Contra Costa Sanitary District
August 3, 2015
TO: ADMINISTRATION COMMITTEE
VIA: ROGER S. BAILEY, GENERAL MANAGER
FROM: ANN SASAKI, DEPUTY GENERAL MANAGER("
SUBJECT: IMPLEMENTATION OF A DISTRICT -WIDE AUTOMATED VEHICLE
LOCATION /GLOBAL POSITION SYSTEM
As part of our Asset Management Program, the District is proposing the implementation
of a District -wide Vehicle Asset Management Program (Program) that utilizes
automated vehicle location /global positioning system (AVUGPS) based technology for
the vehicles within its fleet. The goal of the Program is to manage the District's vehicle
resources more effectively and efficiently.
Currently, eleven District vehicles used by on -call personnel are equipped with GPS that
can track location, speed, and start- stops. In the past few years, the technology has
evolved and new systems are available that can tap into the on -board computers found
in all vehicles. These systems can help increase productivity; schedule preventative
vehicle service before it becomes more costly; provide aid to vehicles that break down;
and locate vehicles to more efficiently dispatch crews for emergency response. Some
of the benefits that can be expected from an AVL /GPS include:
• Vehicle Diagnostics: These systems can provide vehicle operating data and send
reports about potential failures or current issues with a vehicle; staff would receive
mileage readings and alerts indicating when the vehicle is due for service; staff
would no longer have to spend significant time tracking down monthly mileage.
Driver Behavior: Fast takeoffs, severe braking, excessive idling, and poor routing
are all items we can begin to track. It has been estimated that such behaviors cost
organizations thousands of dollars in fuel consumption and lost time. Working with
staff to improve how they drive their vehicles could also reduce wear and tear on
vehicle components, reduce fuel consumption, and reduce the potential for
accidents.
• Increased Productivity: The District will know the precise location of every vehicle
and can access the routes used to ensure efficiency and optimize dispatch for
emergency response. It is also possible to know when powered equipment is
running which will help to further assess productivity.
Administration Committee
Page 2
August 3, 2015
Connectivity with the Computerized Maintenance Management System (CMMS):
Most of these systems now have an application programming interface (API) that
can interface with the District's CMMS. Compatibility with the recently purchased
Cityworks CMMS Program will be included in the evaluation of any system
implemented.
The plan is to install AVUGPS on 91 District vehicles, with the exception of those
vehicles which are used solely on the Treatment Plant site. Staff is currently evaluating
available systems and contracting terms with the intention of issuing a request for
proposals. Some vendors charge for hardware and installation and others provide the
devices for owner installation. Monthly fees are approximately $30 /unit/month. It is
anticipated that a system could be implemented by the end of the year.
Prior to the implementation of this Program, management will meet with the affected
bargaining units. It is anticipated that that there will be concerns that this Program will
be used solely to track employees while using District vehicles. However, the main
purpose of the Program is to improve the effective and efficient use of District vehicles.
The AVL /GPS System will be used to review routes and better deploy staff and
equipment. It can also be used to reduce risk and liability by being able to confirm or
deny vehicle locations in the event incidents are reported involving a District vehicle.
N: \POSUP \Board of Directors \Board - Administration Committee\2015 \GPS Memo 08- 10- 2015.docx