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HomeMy WebLinkAboutBOARD ACTION SUMMARY 07-23-15Central Contra Costa Sanitary District SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday July 23, 2015 2:00 p.m. 1. ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of July 9, 2015 Board meeting. BOARD OF DIRECTORS: A11CHAII R A1(6111 Previdem 7AD J PH ECKI President Pro 1 em PAUI H CA USE Y JAAIFSA. NFJEDLY DAVID I? WILLMA1S PHONE. (925) 228 -9500 FAX. (925) 372 -0192 inviv. centralsml. org b. Approve expenditures dated July 23, 2015. Approval recommended by Finance Committee. C. Rescind Resolution No. 2004 -074 and adopt new Board Policy No. BP 020 — Minute Style and Video Recording of Board Meetings, authorizing the preparation of action minutes and the video recording of Board meetings with a single- camera setup. Approval recommended by Administration Committee. d. Approve updates to Board Policy No. BP 013 — Standing Committee Charters. Approval recommended by Administration Committee. BOARD ACTION: Adopted Items 3.a., 3.b., and 3.d. as recommended. Adopted Item 3.c. (3 -1; Pilecki, No.) July 23, 2015 Board Action Summary Page 2 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. PUBLIC HEARINGS a. Public hearing to consider placing the following charges for Fiscal Year 2015- 16 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Capacity Use Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other Fee Installment Payment Programs. Resolution 2015 -017 for adoption. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions.) BOARD ACTION: Conducted the public hearing and adopted the resolution. 6. BIDS AND AWARDS a. Authorize General Manager to: 1) Amend existing professional services agreements with JN Engineering (JNE) and Harvest Technical Services, Inc. (Harvest) by increasing the contract ceilings from $100,000 to $350,000 for JNE and from $100,000 to $250,000 for Harvest, to provide as- needed construction inspection services for the District's Fiscal Year 2015 -16 capital improvement projects. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Authorized the General Manager to amend existing agreements with JNE and Harvest. 2) Execute a professional services agreement with Anchor Engineering in an amount not to exceed $100,000 to provide as- needed construction inspection services for the District's Fiscal Year 2015 -16 capital improvement projects. Reviewed by Engineering & Operations Committee. BOARD ACTION: Authorized the General Manager to enter into a new agreement with Anchor Engineering. (3 -1; Causey, No.) July 23, 2015 Board Action Summary Page 3 7. REPORTS a. General Manager 1) Presentation by Brent H. Ives of BHI Management Consulting on upcoming Board Governance Workshop. BOARD ACTION: Received the presentation. 2) Update on CoCo San Sustainable Farm. Reviewed by Real Estate, Environmental & Planning Committee. BOARD ACTION: Received the update. 3) General Manager Announcements a) Public bidding for Diesel Fuel Tank Repairs, District Project 6170 b) Contracts signed by General Manager during second quarter 2015 c) Response letter to the California Public Utilities Commission (CPUC) regarding three power purchase agreements d) Public hearing to be held August 6, 2015 regarding delinquent charges for capacity fees — Caffe Classico No additional announcements were made at the meeting. BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) BOARD ACTION: Received the announcement. C. Secretary of the District Announced the cancellation of the Administration Committee meeting scheduled for July 27, 2015, and announced the following Committee meeting: Finance — Monday, July 27 at 3 p.m. July 23, 2015 Board Action Summary Page 4 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • June 8, 2015 — Washington Series Luncheon with Representative Eric Swalwell in San Ramon (expenses). July 12 -15, 2015 — National Association of Clean Water Agencies (NACWA) Summer Conference in Providence, Rhode Island (expenses). Member Pilecki a) July 13, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). b) July 14, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams c) July 6, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). July 12 -15, 2015 —NACWA Summer Conference in Providence, Rhode Island (expenses). • July 20, 2015 — California Special Districts Association- Contra Costa Chapter meeting (CCSDA) (stipend) (attended as alternate). • Member Williams reported that Stanley Caldwell was elected to fill the "alternate" special district seat left vacant by the recent passing of George Schmidt on the Local Area Formation Commission (LAFCO). President McGill • July 9, 2015 — Contra Costa County Mayors' Conference hosted by the City of Clayton (expenses). July 23, 2015 Board Action Summary Page 5 July 23, 2015 — Meeting with General Manager Roger Bailey and Assemblywoman Catharine Baker regarding recycled water (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. None. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS President McGill suggested that timing of performance reviews for the General Manager, Secretary of the District and District Counsel be agendized for a future meeting so they may be conducted simultaneously (possibly facilitated by consultant Larry Bienati) rather than at staggered intervals as at present. He also suggested that the matter be reviewed by the Administration Committee prior to going to the full Board. 10. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case — contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Held the closed session. July 23, 2015 Board Action Summary Page 6 11. REPORT OUT OF CLOSED SESSION Provided direction to District Counsel. 12. ADJOURNMENT — at 4:33 p.m.