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Home My WebLink About00. 2PM BOARD AGENDA 08-06-15 (Regular)Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room BOARD OF DIRECTORS: MICHAEL R. MCGILL President 7AD J. PILECKI President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. 97LLIAMS Thursday PHONE: (925) 228 -9500 August 6, 2015 FAX.- (925) 372 -0192 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper August 6, 2015 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Tanya Erck, Administrative Technician in the Operations Department - Collection System Operations Division, effective July 20, 2015. • Joseph Stone, Utility Worker in the Operations Department - Plant Maintenance Division, effective July 20, 2015. • Keith Gellerman, Staff Engineer in the Engineering and Technical Services Department — Capital Projects Division, effective July 30, 2015. Staff Recommendation: Welcome new employees. President McGill will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of July 23, 2015 Board meeting. b. Approve expenditures dated August 6, 2015. Approval recommended by Finance Committee. C. Receive June 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Authorize public notice for Appropriations Limit. e. Confirm publication of summaries of uncodified District Ordinance Nos. 285, 286, 287 and 288. Adopt Resolution Nos. 2015 -018 through 2015 -025 recognizing 2015 Service Award recipients. g. Adopt Resolution No. 2015 -026 accepting a grant of easement related to the North Orinda Sewer Renovation Project (Phase 5), District Project 8411, from Gareth D. Creasey and Melissa L. Creasey, Trustees of the Creasey Family Trust, owner of the property located at 19 Estates Drive in Orinda (APN 269- 021 -001); and authorizing staff to record the document with the Contra Costa County Recorder. August 6, 2015 Board Agenda Page 3 h. Adopt Resolution No. 2015 -027 rescinding Resolution No. 2008 -111 and providing for concurrent annual performance evaluations of the Executive Management Team (General Manager, Secretary of the District, and District Counsel). Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct public hearing to consider adopting Resolution No. 2015 -028 to place delinquent charges in the amount of $114,970.47 for the property located at 2500 Annalisa Drive in Concord (APN 159- 362 -001) (Caffe Classico) on the Fiscal Year 2015 -16 Contra Costa County tax roll for collection. Reviewed by Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct public hearing and adopt resolution. 6. REPORTS a. General Manager 1) Update on Succession Planning Committee. Reviewed by Administration Committee. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District August 6, 2015 Board Agenda Page 4 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member Pilecki a) July 27, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Williams • July 23, 2015 — Meeting with President McGill, General Manager Roger Bailey and Assemblywoman Catharine Baker regarding recycled water (stipend). President McGill • July 24, 2015 — Presentation on recycled water to the Economic Development Committee of the Walnut Creek Chamber of Commerce, also attended by Assemblywoman Baker (stipend). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS August 6, 2015 Board Agenda Page 5 9. CLOSED SESSION (Continuation of Closed Session from Special Meeting held at 1:00 p.m., if needed) a. Personnel matters pursuant to Government Code Section 54957: Public Employee Discipline /Dismissal /Release b. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case — contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT August 6, 2015 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEMME MEETING /ATTENDEES LOCATION AUGUST 2015 Monday Administration Committee Meeting Third Floor Executive Conference Room August 10 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room August 10 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room August 11 Committee 10:00 a.m. Pilecki, McGill August 19 -21 California Association of Sanitation San Diego9 Agencies (CASA) Annual Conference McGill Monday Administration Committee Meeting Third Floor Executive Conference August 24 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room August 24 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room August 26 Causey, Nejedly 3:00 p.m. SEPTEMBER 2015 Thursday Board Meeting Board Room September 3 Board of Directors 2:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room September 8 Committee 8:00 a.m. Pilecki, McGill Tuesday Finance Committee Meeting Third Floor Executive Conference Room September 8 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room September 9 Causey, Nejedly 3:00 p.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room September 10 Williams, McGill 8:00 a.m. September 21 -24 California Special Districts Association Monterey (CSDA) Annual Conference McGill September 26 -30 Water Environment Federation Technical Chicago Exhibition and Conference (WEFTEC) McGill, Williams Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7131115