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Home My WebLink AboutBOARD MINUTES 07-09-15MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 9, 2015 The Board of Directors of the Central Contra Costa Sanitary District convened in a special meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, July 9, 2015. President McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS None. The Board welcomed the following new employees: • Jesse Rocha, Utility Worker in the Operations Department - Collection System Operations Division, effective May 26, 2015. • Jerry Ledbetter, Safety Officer in the Operations Department — Plant Operations Division, effective June 8, 2015. • Lori Schectel, Environmental and Regulatory Compliance Division Manager in the Engineering and Technical Services Department, effective June 24, 2015. • Rohit Upadhya, Staff Engineer in the Operations Department — Plant Operations Division /Control Systems, effective June 29, 2015. 2. PUBLIC COMMENTS Book 64 — Page 74 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of July 9, 2015 3. AWARDS AND COMMENDATIONS a. ADOPT RESOLUTION NO. 2015 -016 COMMENDING KEN KIRK FOR HIS CONTRIBUTION TO THE NATIONAL ASSOCIATION OF CLEAN WATER AGENCIES It was moved by Member Williams and seconded by Member Causey to adopt Resolution No. 2015 -016 commending Ken Kirk for his contributions to the National Association of Clean Water Agencies. Motion passed by unanimous vote of the Board Members present at the meeting. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held: 1) May 21, 2015; and 2) June 4, 2015. b. Approve expenditures dated June 18 and July 9, 2015. Approval recommended by Finance Committee. C. Receive May 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve renewal of contract for legal services with Kenton L. Alm, Esq. and Meyers, Nave, Riback, Silver & Wilson for the period July 1, 2015 through December 31, 2018, with an option to extend the contract for two additional one -year terms. Approval recommended by Administration Committee. e. Award a contract in the amount of $708,800 to Overmiller, Inc., dba Roto- Rooter Sewer Service, the lowest responsive and responsible bidder for the District -Wide Sewer CCTV Inspection Project; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. Award a construction contract in the amount of $935,000 to W. M. Lyles Co., the lowest responsive and responsible bidder for the Treatment Plant Piping Renovations, Phase 8, District Project 7310; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. g. Award a construction contract in the amount of $2,328,000 to K.J. Woods Construction, Inc., the lowest responsive and responsible bidder for the Martinez Sewer Renovations, Phase 4, District Project 8415; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents Book 64 — Page 75 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of July 9, 2015 subject to submittal requirements. Approval recommended by Engineering & Operations Committee. It was moved by Member Williams and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present at the meeting. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. GENERAL MANAGER 1) Presentation on Easements: Operations & Maintenance. Collection System Operations (CSO) Division Manager Paul Seitz gave a presentation on how the Collection System Division performs work in easements while minimizing impacts to property owners. He also discussed the communication methods used by CSO employees with customers regarding work performed on their property. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Update on Residential Recycled Water Fill Station b) Reminder: Annual Employee Appreciation Picnic Scheduled for July 15, 2015 c) Excess Liability Coverage Renewed as of July 1, 2015 d) District Receives 2015 National Association of Clean Water Agencies ( NACWA) Platinum Peak Performance Award; Engineering and Technical Services Department Employees to Attend NACWA Summer Conference in Providence, Rhode Island, from July 12 -15, 2015 e) Oyama Sushi Promissory Note Fully Repaid f) Registration Differential for Assistant Engineer Chathura Abeyrathna g) Quarterly Update on the District's Energy Consumption Book 64 — Page 76 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of July 9, 2015 b. COUNSEL FOR THE DISTRICT No report. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced the following upcoming Committee meetings: Finance — Monday, July 13 at 3 p.m. Real Estate, Environmental & Planning — Tuesday, July 14 at 2:00 p.m. d. BOARD MEMBERS 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses: and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki a) Member Pilecki and President McGill reported on the June 5, 2015 Real Estate, Environmental & Planning Committee meeting. The Board received the report without comment. b) Member Pilecki reported on the June 8, 2015 Finance Committee meeting which was also attended by Member Nejedly. The Board received the report without comment. c) Member Pilecki reported on the June 29, 2015 Finance Committee meeting which was also attended by Member Nejedly. The Board received the report without comment. Member Williams d) Member Williams and President McGill reported on the June 8, 2015 Administration Committee meeting. The Board received the report without comment. President McGill e) Since Member Causey was present at the meeting, President McGill asked him to report on the June 9, 2015 Engineering & Operations Committee meeting, at which Member Nejedly had also been present. The Board received the report without comment. Book 64 — Page 77 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of July 9, 2015 President McGill reported on the July 7, 2015 meeting he and General Manager Roger Bailey had with Rossmoor Executive Director Warren Salmons and Rossmoor Director of Residential Services Jeff Matheson regarding a possible scalping plant. Because any scalping plant would be a cooperative effort with East Bay Municipal Utility District (EBMUD), an introductory communication has been sent to EBMUD. President McGill also reported on the July 9, 2015 Board Liaison meeting he, Member Causey and Mr. Bailey had with the Mayor and City Manager of Walnut Creek to brainstorm ideas about potential opportunities for using recycled water. f) Member Causey reported on the July 1, 2015 Engineering & Operations Committee meeting, which was also attended by Member Nejedly. The Board received the report without comment. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution or authorization for conference attendance not previously approved by the Board None. 4) Provide direction to Member Williams the District's alternate representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CCSDA), on how to vote at the July 20 2015 Local Area Formation Commission (LAFCO) special election to fill the alternate special district seat vacated by George Schmidt's recent Passing; and appoint second alternate /voting delegate President McGill recommended that the District's vote be cast for candidate Stanley R. Caldwell of Mt. View Sanitary District. It was moved by Member Causey and seconded by Member Pilecki to direct the voting delegate to cast the District's vote for Stanley R. Caldwell. Motion passed by unanimous vote of the Board Members present at the meeting. It was further moved by Member Pilecki and seconded by Member Williams to appoint General Manager Roger Bailey as the second alternate /voting delegate in the event of Member Williams' unavailability. Motion passed by unanimous vote of the Board Members present at the meeting. (Subsequent to the meeting, this appointment was found invalid due to statutory Book 64 — Page 78 None. None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of July 9, 2015 limitations; President McGill appointed Member Pilecki as second alternate.) 5) Provide direction to President McGill, the District's representative and voting delegate for the CCSDA, on how to vote at the upcoming CSDA Election for Representative of the Bay Area Network, Seat A, for which ballots are due by August 7, 2015 President McGill recommended that the District's vote be cast for incumbent Shane McAffee, SDA of the Greater Vallejo Recreation District. It was moved by Member Causey and seconded by Member Pilecki to direct President McGill to cast the District's vote for incumbent Shane McAffee. Motion passed by unanimous vote of the Board Members present at the meeting. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business to come before the Board, President McGill adjourned the meeting at 2:43 p.m. v Michael R. McGill; P.E. President of th'e Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 64 — Page 79