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HomeMy WebLinkAboutFINANCE ACTION SUMMARY 07-13-15REGULAR OF CENTRAL CONTRA COSTA DISTRICT SANITARY FINANCE COMMITTEE Monday, July 13, 2015 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Tad Pilecki Staff.• General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Administration David Heath Finance Manager Thea Vassallo Purchasing and Materials Manager Stephanie King Planning and Development Services Division Manager Danea Gemmell Risk Management Administrator Shari Deutsch Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:06 p.m. 2. Public Comments None. 3. Old Business BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www. centralsan. org a. Review staff's response to questions regarding an expenditure at the previous meeting: Finance Committee Action Summary July 13, 2015 Page 2 Check / Information Requested Cate Amount Vendor (Responses are included in the Agenda Packet as Attachment 3.a.) #103251 $7,500.00 Tannaz Chair Nejedly requested more information. 614115 Heaney #205408 $2,937.50 Bill's Chairs Chair Nejedly requested a rough total cost 6118115 for Affairs incurred by the District for the CoCo Sustainable Farm event. Risk Management Administrator Shari Deutsch explained that the first item was a settlement from an injury incurred from tripping on a manhole. Contra Costa County was listed as a co- defendant, since it was responsible for paving of the street. General Manager Roger Bailey referenced the staff memo included in the agenda materials for the second item. COMMITTEE ACTION: Reviewed staff's responses. 4. Expenditures a. Review Expenditures Member Pilecki asked for more information on check number 103258, paid to Warren Smith. Ms. Deutsch stated that it was a settlement for damages as a result of a crushed lateral. Ms. Deutsch said that the damage was found a few months after the one year warranty from the contractor expired. Member Pilecki suggested that Ms. Deutsch try to pursue recovery by latent defect, since it was damage that the District did not cause. Member Pilecki asked what the estimated cost was to process a check payment. Finance Manager Thea Vassallo stated that the cost of an additional check is about $0.14 (the cost of the check stock) and that the majority of the costs are fixed. Staff handling costs to run the checks to the County would be incurred regardless of the number of checks printed. Member Pilecki suggested the idea of using procurement cards (P- Cards) for auto payment on some of the recurring charges. COMMITTEE ACTION: Reviewed and recommended Board approval. Finance Committee Action Summary July 13, 2015 Page 3 5. Review draft Position Paper to conduct a public hearing to consider adoption of a resolution directing that the Fiscal Year (FY) 2015 -16 Sewer Service Charges, Capacity Use Charges, Assessments for Contractual Assessment Districts (CADS), Assessments for Alhambra Valley Assessment District (AVADS), and charges for other fee installment payment programs be placed on the Contra Costa County property tax roll for collection COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Announcements a. Future scheduled meetings: Monday, July 27, 2015 at 3:00 p.m. Monday, August 10, 2015 at 3:00 p.m. Monday, August 24, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items None. 8. Adjournment — at 3:34 p.m.