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Home My WebLink About00. BOARD AGENDA 07-23-15Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING AGENDA BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tern Board Room PAUL H.CAUSEY JAMES A. NEJEDL Y Thursday DAVID R. WILLIAMS July 23, 2015 PHONE: (925) 228 -9500 2:00 p.m. FAX: (925) 372 -0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. WRecycled Paper July 23, 2015 Special Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of July 9, 2015 Board meeting. b. Approve expenditures dated July 23, 2015. Approval recommended by Finance Committee. C. Rescind Resolution No. 2004 -074 and adopt new Board Policy No. BP 020 — Minute Style and Video Recording of Board Meetings, authorizing the preparation of action minutes and the video recording of Board meetings with a single- camera setup. Approval recommended by Administration Committee. d. Approve updates to Board Policy No. BP 013 - Standing Committee Charters. Approval recommended by Administration Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Public hearing to consider placing the following charges for Fiscal Year 2015- 16 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Capacity Use Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other Fee Installment Payment Programs. Resolution 2015 -017 for adoption. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing and adopt the resolution. July 23, 2015 Special Board Agenda Page 3 6. BIDS AND AWARDS a. Authorize General Manager to: (5 minute staff presentation.) 1) Amend existing professional services agreements with JN Engineering (JNE) and Harvest Technical Services, Inc. (Harvest) by increasing the contract ceilings from $100,000 to $350,000 for JNE and from $100,000 to $250,000 for Harvest, to provide as- needed construction inspection services for the District's Fiscal Year 2015 -16 capital improvement projects. Approval recommended by Engineering & Operations Committee. Staff Recommendation (Motion Required): Authorize the General Manager to amend existing agreements with JNE and Harvest. 2) Execute a professional services agreement with Anchor Engineering in an amount not to exceed $100,000 to provide as- needed construction inspection services for the District's Fiscal Year 2015 -16 capital improvement projects. Reviewed by Engineering & Operations Committee. Staff Recommendation (Motion Required): Authorize the General Manager to enter into a new agreement with Anchor Engineering. 7. REPORTS a. General Manager 1) Presentation by Brent H. Ives of BHI Management Consulting on upcoming Board Governance Workshop. (5 minute presentation by Mr. Ives.) Staff Recommendation: Receive the presentation and provide input to consultant. 2) Update on CoCo San Sustainable Farm. Reviewed by Real Estate, Environmental & Planning Committee. (5 minute staff presentation.) Staff Recommendation: Receive the update. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. July 23, 2015 Special Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • June 8, 2015 — Washington Series Luncheon with Representative Eric Swalwell in San Ramon (expenses). • July 12 -15, 2015 — National Association of Clean Water Agencies (NACWA) Summer Conference in Providence, Rhode Island (expenses). Member Pilecki a) July 13, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). b) July 14, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams c) July 6, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). July 12 -15, 2015 —NACWA Summer Conference in Providence, Rhode Island (expenses). • July 20, 2015 — California Special Districts Association- Contra Costa Chapter meeting (CCSDA) (stipend) (attended as alternate). President McGill • July 9, 2015 — Contra Costa County Mayors' Conference hosted by the City of Clayton (expenses). July 23, 2015 Special Board Agenda Page 5 July 23, 2015 — Meeting with General Manager Roger Bailey and Assemblywoman Catharine Baker regarding recycled water (stipend). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case — contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT July 23, 2015 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JULY 2015 Monday Administration Committee Meeting Third Floor Executive Conference Room July 27 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room July 27 Nejedly, Pilecki 3:00 p.m. AUGUST 2015 Thursday Board Meeting Board Room August 6 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room August 10 Williams, McGill 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room August 10 Nejedly, Pilecki 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room August 11 Committee 10:00 a.m. Pilecki, McGill Monday Administration Committee Meeting Third Floor Executive Conference August 24 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room August 24 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room August 26 Causey, Nejedly 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7117115