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Home My WebLink AboutBOARD ACTION SUMMARY 07-09-15Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday July 9, 2015 2:00 p.m. 1 ROLL CALL President McGill called the meeting to order at 2:00 p.m. PRESENT: Members: Causey, Pilecki, Williams, McGill ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. b. Introductions BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J PILECKI President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE.- (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org • Jesse Rocha, Utility Worker in the Operations Department - Collection System Operations Division, effective May 26, 2015. • Jerry Ledbetter, Safety Officer in the Operations Department — Plant Operations Division, effective June 8, 2015. • Lori Schectel, Environmental and Regulatory Compliance Division Manager in the Engineering and Technical Services Department, effective June 24, 2015. • Rohit Upadhya, Staff Engineer in the Operations Department — Plant Operations Division /Control Systems, effective June 29, 2015. BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS None. July 9, 2015 Special Board Meeting Action Summary Page 2 3. AWARDS AND COMMENDATIONS a. Adopt Resolution No. 2015 -016 commending Ken Kirk for his contribution to the National Association of Clean Water Agencies. BOARD ACTION: Adopted the Resolution. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held: 1) May 21, 2015; and 2) June 4, 2015. b. Approve expenditures dated June 18 and July 9, 2015. Approval recommended by Finance Committee. C. Receive May 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve renewal of contract for legal services with Kenton L. Alm, Esq. anc Meyers, Nave, Riback, Silver & Wilson for the period July 1, 2015 through December 31, 2018, with an option to extend the contract for two additional one -year terms. Approval recommended by Administration Committee. e. Award a contract in the amount of $708,800 to Overmiller, Inc., dba Roto- Rooter Sewer Service, the lowest responsive and responsible bidder for the District -Wide Sewer CCTV Inspection Project; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. Award a construction contract in the amount of $935,000 to W. M. Lyles Co., the lowest responsive and responsible bidder for the Treatment Plant Piping Renovations, Phase 8, District Project 7310; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. g. Award a construction contract in the amount of $2,328,000 to K.J. Woods Construction, Inc., the lowest responsive and responsible bidder for the Martinez Sewer Renovations, Phase 4, District Project 8415; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. July 9, 2015 Special Board Meeting Action Summary Page 3 BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. General Manager 1) Presentation on Easements: Operations & Maintenance. BOARD ACTION: Received the presentation. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Update on Residential Recycled Water Fill Station b) Reminder: Annual Employee Appreciation Picnic Scheduled for July 15, 2015 c) Excess Liability Coverage Renewed as of July 1, 2015 d) District Receives 2015 National Association of Clean Water Agencies ( NACWA) Platinum Peak Performance Award; Engineering and Technical Services Department Employees to Attend NACWA Summer Conference in Providence, Rhode Island, from July 12 -15, 2015 e) Oyama Sushi Promissory Note Fully Repaid f) Registration Differential for Assistant Engineer Chathura Abeyrathna g) Quarterly Update on the District's Energy Consumption BOARD ACTION: Received the announcements. b. Counsel for the District No report. C. Secretary of the District July 9, 2015 Special Board Meeting Action Summary Page 4 Announced the following Committee meetings: Finance — Monday, July 13 at 3 p.m. Real Estate, Environmental & Planning — Tuesday, July 14 at 2:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki a) June 5, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). b) June 8, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). c) June 29, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Williams d) June 8, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill e) June 9, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Member Causey was present at the meeting so he reported on this meeting.) July 7, 2015 — President McGill (stipend) and Member Causey (stipend) meeting with Rossmoor Chief Executive Officer regarding possible scalping plant. President McGill reported that only he and General Manager Roger Bailey were present at the meeting because Member Causey was unable to attend. July 9, 2015 Special Board Meeting Action Summary Page 5 July 9, 2015 — President McGill (stipend) and Member Causey (stipend) Board Liaison meeting with City of Walnut Creek officials (stipend). f) July 1, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Member Causey was present at the meeting so he reported on this meeting.) BOARD ACTION: Received the reports. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. V l!eym 4) Provide direction to Member Williams, the District's alternate representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CCSDA), on how to vote at the July 20, 2015 Local Area Formation Commission (LAFCO) special election to fill the alternate special district seat vacated by George Schmidt's recent passing; and appoint second alternate /voting delegate. BOARD ACTION: Directed that Member Williams vote for Stanley R. Caldwell; and appointed General Manager Roger Bailey as second alternate /voting delegate. (Subsequent to the meeting, this appointment was found invalid due to statutory limitations; President McGill appointed Member Pilecki as second alternate.) 5) Provide direction to President McGill, the District's representative and voting delegate for the CCSDA, on how to vote at the upcoming CSDA Election for Representative of the Bay Area Network, Seat A, for which ballots are due by August 7, 2015. July 9, 2015 Special Board Meeting Action Summary Page 6 BOARD ACTION: Directed that President McGill cast the District's vote for incumbent Shane McAffee. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 9. ADJOURNMENT at 2:43 p.m.