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Home My WebLink AboutENGINEERING & OPERATIONS ACTION SUMMARY 06-09-15central K. d. /) e) Sanitary District SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAEL R.MCCILL SANITARY DISTRICT President ENGINEERING & OPERATIONS TAD J.PI President Pro ro Tem Tem COMMITTEE PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS ACTION SUMMARY PHONE: (925) 228 -9500 FAX: (925) 676 -7211 Chair Causey www.centralsan.org Member Nejedly Tuesday, June 9, 2015 3:00 p.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California PRESENT: Chair Paul Causey, Member Jim Nejedly, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Engineering and Technical Services Jean -Marc Petit, Capital Projects Division Manager Edgar Lopez, Planning and Development Services Division Manager Danea Gemmell *, Collection System Operations Division Manager Paul Seitz* (left after Item 4.), Senior Engineer Sasha Mestetsky *, Senior Engineer Craig Mizutani* (left after Item 5.), Accountant Amal Lyon* District Counsel Kent Alm, Secretary of the District Elaine Boehme* (left after Item 3.), and Assistant to the Secretary of the District Donna Anderson *Not present during the closed session. 1. Call Meeting to Order Chair Causey called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Review of Committee Charter COMMITTEE ACTION: Reviewed Charter and concurred with minor revisions proposed by staff. Recommended Board approval. Engineering & Operations Committee Action Summary June 9, 2015 Page 2 *4. Review draft Position Paper to award construction contract to Overmiller Inc., dba Roto- Rooter Sewer Service, in the amount of $708,800 for the District Wide Sewer CCTV Inspection Project This Item was heard after Closed Session Item 10, which was taken out of order, immediately after Item 3. Collection System Operations Division Manager Paul Seitz introduced the item, noting that the work was budgeted as part of the Operations and Maintenance budget. He also provided copies of bids from the three lowest bidders (attached) as requested by Chair Causey. Member Nejedly suggested that a two -year contract be considered in future years for this standard contract work. COMMITTEE ACTION: Reviewed and recommended Board approval. *5. Review draft Position Paper to award construction contract for the Treatment Plant Piping Renovations, Phase 8, District Project 7310 Capital Projects Division Manager Edgar Lopez distributed copies of the Bid Summary and the Post - Bid /Preconstruction Estimate for the project (attached). COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Review draft Position Paper to authorize the General Manager to execute agreement with Anchor Engineering ($100,000) and amend the Harvest Technical Services, Inc. ($150,000), JN Engineering ($250,000) agreements in not to exceed the amounts shown to provide construction inspection services on an as- needed basis for up to two years for Capital Improvements Projects Mr. Lopez said 10 requests for proposal (RFP) were received for providing inspection services, and all were qualified. Upon review of the RFPs, staff recommended amending two existing agreements for inspection services, and entering into a new agreement with Anchor Engineering, for a total of three agreements. He said Anchor Engineering is new to the District and has the qualifications to perform both types of inspection services needed and specialty inspection. Chair Causey said he was comfortable amending the two existing agreements but questioned the need for paying a premium to enter into a third agreement with Anchor Engineering. Mr. Lopez said Anchor will serve as the backup for both the other agreements and provide as- needed specialty inspection. Engineering & Operations Committee Action Summary June 9, 2015 Page 3 Chair Causey expressed concern that the District is over - covered with regard to inspections and he suggested that staff re- evaluate its need for having so many inspectors be available. Mr. Lopez discussed the importance of full -time inspection for the collection system to provide customer service to property owners and the complexity of working within an operating facility such as the treatment plant. Staff has begun tracking the inspectors' time and other staff time related to customer service and meeting with property owners on sewer renovation projects. Member Nejedly said he was comfortable with the staff recommendation; Chair Causey said he was unable to support the Anchor contract. COMMITTEE ACTION: The Committee supported amending the agreements with Harvest Technical Services, Inc. and JN Engineering and recommended Board approval. With regard to the proposed agreement with Anchor Engineering, the Committee was split so no Board recommendation was made. 7. Standinq Items a. Review schedule and discuss upcoming bids and awards and discuss change orders over $50,000, if needed None. b. Receive report regarding any projects approaching a budget overrun within the 15 percent General Manager authority, if needed • Pipe Bursting Blanket Contract, District Project (DP) 5982 This item was taken out of order and heard immediately after Item 4. Mr. Lopez reported that funds to cover an overrun under DP 5982 were reallocated so that a couple of sewer mains could be pipe burst before expiration of the multi -year contract. The funds were reallocated under General Manager authority from an account typically utilized for this type of urgent work. COMMITTEE ACTION: Received the report and concurred with stafrs reallocation. Engineering & Operations Committee Action Summary June 9, 2015 Page 4 C. Receive presentation on projects whose costs exceed 20 percent of the number quoted in the Capital Improvement Budget Allocation (CIBA), not including the 15 percent General Manager contingency — No report None. 8. Announcements a. Future scheduled meetings: Wednesday, July 1, 2015 at 3:00 p.m. Wednesday, August 26, 2015 at 3:00 p.m. Wednesday, September 9, 2015 at 3:00 p.m. b. Planning and Development Services Division Manager Danea Gemmell announced that the Recycled Water Fill Station located at the Household Hazardous Waste Facility has been very busy. Four additional stations (for a total of seven) for filling water totes should be active by Thursday, June 11. Consideration is being given to extending hours to 6:00 p.m. An agenda item will be added to a future meeting to receive input from the Committee on possibly operating the fill station on Sundays and extending hours to open earlier in the morning. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items None. 10. CLOSED SESSION: Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): one potential case - contractor claims on Lafayette Sewer Renovations, Phase 8, District Project 8404 This Item was taken out of order, immediately after Item 3. COMMITTEE ACTION: Provided direction to District Counsel with regard to contractor claims. 11. Adjournment — at 4:50 p.m. * Attachment EXHIBIT C 1. 1 O AO N. 1 ATTACHMENT NOO 1 . 1 PAGE 1 OF 2 aorj�o�lou REVISED SCHEDULE OF QUANTITIES AND PRICES CONTRACTOR AGREES THAT PAYMENT IN ACCORDANCE WITH THE PRICES BELOW SHALL CONSTITUTE FULL PAYMENT FOR THE WORK SPECIFIED, INCLUDING ALL APPLICABLE TAXES. FURNISH ALL LABOR, MATERIALS, CHEMICALS, TOOLS, SUPPLIES, EQUIPMENT, TRANSPORTATION, TECHNICAL AND PROFESSIONAL SERVICES, SUPERVISION, AND PERFORM ALL OPERATIONS NECESSARY AND REQUIRED TO SATISFACTORILY PERFORM THE WORK SPECIFIED HEREIN: ALL IN ACCORDANCE WITH THE SPECIFICATIONS CONTAINED HEREIN. ITEM DESCRIPTION UNITS ESTIMATED UNIT TOTAL QUANTITY PRICE PRICE 1 TV Inspection and cleaning, as necessary, of 4 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) LF 500 $ 1• I `� $ 590- o no- dolla, d ten cenhs ar lineal % 2 TV Inspection and cleaning, as necessary, of 6 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 147,000 $ .$ $1.26, y20- LF 3 TV Inspection and cleaning, as necessary, of 8 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 450,500 $ .0 0 $ 3u (, y I)O.- E i >rtt c2 nFL ;�zr LF 4 TV Inspection and cleaning, as necessary, of 10 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 18,000 $ • 8l $ 91 yk�- ono.. c2n4S VRr LF 5 TV Inspection and cleaning, as necessary, of 12 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) LF 26,000 $ . 8 l $ a t, 0 6 D — E 1:5y%y3- one ce.hts jp r L 1= 6 TV Inspection and cleaning, as necessary, of 15 -inch to 18 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 31,000 $ -y 3 �hce-e cevx }s p2x L r-- Page 35A of 43 7 TV Inspection and cleaning, as necessary, of 21 -inch to 90 -inch diameter pipe for the lineal foot (LF) price of (in words) LF �n ern -six cey) ,T LF 8 Structure Inspections for the per -each (EA) price of (in words) EA o 9 Surcharge for required night work for the lineal foot (LF) price of (in words) LF 10 Coordination and quality control meetings, 2 hours in duration, for the per -each (EA) price of (in words) EA gfj:!� dollars TOTAL BID IN FIGURES SQVtri t�wn�c2d Ph�\A -��o�sc,,•.d, f' i �h� Signed: ADDENDUM NO, 1 ATTACHMENT NO. t PAGE 2 OF 2 46,000 $ 3,900 $ a'P ` $ 85, 9'U0 100,000 $ .,')-9 $.�9,u o-- 6 $ 35b- $ 2, 1 oo— c' 11 C's TOTAL BID IN WORDS &4a- EA— Bidder NOTE: Increased or Decreased Quantities The quantities are estimates. For each item, if there is a variation (taking into account all Releases for that item) in the estimated quantity by more than one hundred fifty (150) percent or less than fifty (50) percent of the estimated quantity, either the DISTRICT or CONTRACTOR may notify the other party of its desire to renegotiate the Contract unit price with respect to those quantities outside of the permitted range of fifty (50) percent below to one hundred fifty (150) percent above the estimated quantity. 2. Approximate quantities per city: Orinda – 37,000 feet; Lafayette – 74,000 feet; Walnut Creek – 580,000 feet; Pleasant Hill - 11,000 feet; Concord – 9,000 feet; Martinez 8,000 feet. Page 36A of 43 ADDENDUM NO. 1 ATTACHMENT NO. 1 PAGE 1 OF 2 EXHIBIT C REVISED SCHEDULE OF QUANTITIES AND PRICES CONTRACTOR AGREES THAT PAYMENT IN ACCORDANCE WITH THE PRICES BELOW SHALL CONSTITUTE FULL PAYMENT FOR THE WORK SPECIFIED, INCLUDING ALL APPLICABLE TAXES. FURNISH ALL LABOR, MATERIALS, CHEMICALS, TOOLS, SUPPLIES, EQUIPMENT, TRANSPORTATION, TECHNICAL AND PROFESSIONAL SERVICES, SUPERVISION, AND PERFORM ALL OPERATIONS NECESSARY AND REQUIRED TO SATISFACTORILY PERFORM THE WORK SPECIFIED HEREIN: ALL IN ACCORDANCE WITH THE SPECIFICATIONS CONTAINED HEREIN. ITEM DESCRIPTION UNITS ESTIMATED UNIT TOTAL QUANTITY PRICE PRICE 1 TV Inspection and cleaning, as necessary, of 4 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) LF 500 $ $3000 2 TV Inspection and cleaning, as necessary, of 6 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 147,000 $_,I0 $ t03�4 0 3 TV Inspection and cleaning, as necessary, of 8 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 450,500 4 TV Inspection and cleaning, as necessary, of 10 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 18,000 $ . $ t3, Soo 5 TV Inspection and cleaning, as necessary, of 12 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) LF 26,000 Q(� 6 TV Inspection and cleaning, as necessary, of 15 -inch to 18 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 31,000 $ -�S �' $ •�� ;S Q Page 35A of 43 ADDENDUM NO. 1 ATTACHMENT NO. 1 PAGE 2OF2 7 TV Inspection and cleaning, as necessary, of 21 -inch to 90 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 46,000 $ �5 $ 5-00 8 Structure Inspections for the per -each (EA) price of (in words) EA 3,900 $ $ 4d 9 Surcharge for required night work for the lineal foot (LF) price of (in words) LF 100,000 $ . f s r7 4 10 Coordination and quality control meetings, 2 hours in duration, for the per -each (EA) price of (in words) EA 6 $ .0Sd $ /_5 6 C) Signed: eii3). c) D5— TOTAL BID IN FIGURES AL BI Bidder NOTE: Increased or Decreased Quantities . )*AA, The quantities are estimates. For each item, if there is a variation (taking into account all Releases for that item) in the estimated quantity by more than one hundred fifty (150) percent or less than fifty (50) percent of the estimated quantity, either the DISTRICT or CONTRACTOR may notify the other party of its desire to renegotiate the Contract unit price with respect to those quantities outside of the permitted range of fifty (50) percent below to one hundred fifty (150) percent above the estimated quantity. 2. Approximate quantities per city: Orinda — 37,000 feet; Lafayette — 74,000 feet; Walnut Creek — 580,000 feet; Pleasant Hill — 11,000 feet; Concord — 9,000 feet; Martinez 8,000 feet. Page 36A of 43 0)qg/M VJf�Z� Vic, `. t,�►t,� -'''"t D�- ADDENDUM NO. 1 ATTACHMENT NO. 1 PAGE 1 OF 2 EXHIBIT C REVISED SCHEDULE OF QUANTITIES AND PRICES CONTRACTOR AGREES THAT PAYMENT IN ACCORDANCE WITH THE PRICES BELOW SHALL CONSTITUTE FULL PAYMENT FOR THE WORK SPECIFIED, INCLUDING ALL APPLICABLE TAXES. FURNISH ALL LABOR, MATERIALS, CHEMICALS, TOOLS, SUPPLIES, EQUIPMENT, TRANSPORTATION, TECHNICAL AND PROFESSIONAL SERVICES, SUPERVISION, AND PERFORM ALL OPERATIONS NECESSARY AND REQUIRED TO SATISFACTORILY PERFORM THE WORK SPECIFIED HEREIN: ALL IN ACCORDANCE WITH THE SPECIFICATIONS CONTAINED HEREIN. ITEM DESCRIPTION TV Inspection and cleaning, as necessary, of 4 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) UNITS ESTIMATED UNIT TOTAL QUANTITY PRICE PRICE LF 2 TV Inspection and cleaning, as necessary, of 6 -inch diameter pipe for the lineal foot (LF) price of (in words) LF t9nG� C1d11 r3 r S �� c'r�f�� 3 TV Inspection and cleaning, as necessary, of 8 -inch diameter pipe for the lineal foot (LF) price of (in words) LF Owe 176ve 4 TV Inspection and cleaning, as necessary, of 10 -inch diameter pipe for the lineal foot (LF) price of (in words) LF &,'I d&- g/b& &-S A, OeAu c fs dam.^ 5 TV Inspection and cleaning, as necessary, of 12 -inch diameter pipe with street access for the lineal foot (LF) price of (in words) LF 6 TV Inspection and cleaning, as necessary, of 15 -inch to 18 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 500 $ 8 $ �.000 � 147,000 $ 1.10 $((._I, -) � °'- 450,500 $ 1. Eo $ WSs, -so 18,000 $ i. so $ a71000 26,000 $ /..50 $fir o00 `= 31,000 $ /. so $ X16. S7j0 a° Page 35A of 43 ADDENDUM NO. 1 ATTACHMENT NO. 1 PAGE 2 OF 2 7 TV Inspection and cleaning, as necessary, of 21 -inch to 90 -inch diameter pipe for the lineal foot (LF) price of (in words) LF 46,000 $ 9 .04 ep $3111-0—co 8 Structure Inspections for the per -each (EA) price of (in words) EA 3,900 9 Surcharge for required night work for the lineal foot (LF) price of (in words) LF 100,000 $.2/.S- $ /5060 Q& L% -e'-?,4s 6F' 10 Coordination and quality control meetings, 2 hours in duration, for the per -each (EA) price of (in words) EA 6 11- :"T � SD 00 �_/Q TOTAL BID IN FIGURES tw r► e Sa r, C ,r?.i7�' ,� �`f�. eUt/C TOTAL BID IN WORDS Signed: Bidd NOTE: Increased or Decreased Quantities The quantities are estimates. For each item, if there is a variation (taking into account all Releases for that item) in the estimated quantity by more than one hundred fifty (150) percent or less than fifty (50) percent of the estimated quantity, either the DISTRICT or CONTRACTOR may notify the other party of its desire to renegotiate the Contract unit price with respect to those quantities outside of the permitted range of fifty (50) percent below to one hundred fifty (150) percent above the estimated quantity. 2. Approximate quantities per city: Orinda — 37,000 feet; Lafayette — 74,000 feet; Walnut Creek — 580,000 feet; Pleasant Hill — 11,000 feet; Concord — 9,000 feet; Martinez 8,000 feet. Page 36A of 43 • ATTACHMENT 2 TREATMENT PLANT PIPING RENOVATIONS PHASE 8 DISTRICT PROJECT 7310 SUMMARY OF BIDS S (#017AUt) PROJECT NO.: 7310 NO. OF ADDENDA: 1 DATE/TIME: JUNE 5, 2015/2:00 PM PROJECT NAME: TREATMENT PLANT PIPING RENOVATIONS PHASE 8 PROJECT MANAGER: BRAD LEIDECKER PROJECT LOCATION: 5019 IMHOFF PLACE MARTINEZ CALIFORNIA ENGINEER'S EST.: $1,100,000 NO. BIDDER BID PRICE 1 W. M. Lyles Co. $867,500.00 West Sacramento, CA 95691 2 TNT Industrial Contractors, Inc. $928,459.00 Sacramento, CA 95823 3 Aztec Consultants $933,550.00 San Ramon, CA 94583 4 NMI Industrial Holdings $974,578.67 Sacramento, CA 95828 5 GSE Construction Company, Inc. $1,040,900.00 Livermore, CA 94551 6 Pacific Mechanical Corporation $1,047,600.00 Concord, CA 94520 7 Spiess Construction Co., Inc. $1,108,700.00 Santa Maria, CA 93455 BIDS OPENED BY /s/ Elaine Boehme, CMC Page 5 of 6 DATE: June 5, 2015 ATTACHMENT 3 TREATMENT PLANT PIPING RENOVATIONS PHASE 8 DISTRICT PROJECT 7310 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $935,000 b. Contingency at 15% $140,000 c. Steam Header Consulting /Repair $40,000 SUBTOTAL - CONSTRUCTION COST $1,115,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - CM, Engineering $80,000 - Survey and As- builts $15,000 - POD Coordination $20,000 b. Consultants - Inspection $75,000 - Material Testing $5,000 - Structural Engineering $5,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $200,000 17.9% 3. PREBID EXPENDITURES a. Engineering: Planning, Design and POD Coordination $250,000 22.4% b. Consultant Fees $5,000 0.5% SUBTOTAL - PREBID EXPENDITURES $255,0 0 0 22.9% 4. TOTAL PROJECT COST $1,570,00 5. FUNDS AUTHORIZED TO DATE $300,00 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5 00 $1_270.000 Page 6 of 6