HomeMy WebLinkAbout06.d.1)f) Action Summary 7-1-15 Engineering & Operations Committeecentral
6.a /),)C
Sanitary District
REGULAR MEETING OF THE
BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA
MICHAEL R.MCGILL
SANITARY DISTRICT
President
ENGINEERING & OPERATIONS
TAD J. P/LECKI
President Pro Tern
COMMITTEE
PAUL H. CAUSEY
JAMES A. NEJEDLY
DAVID R. WILLIAMS
ACTION SUMMARY
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
Chair Causey
www.centralsan.org
Member Nejedly
Wednesday, July 1, 2015
3:00 p.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Chair Paul Causey, Member Jim Nejedly, General Manager Roger Bailey,
Deputy General Manager Ann Sasaki, Director of Engineering and Technical Services
Jean -Marc Petit, Capital Projects Division Manager Edgar Lopez, Environmental and
Regulatory Compliance Division Manager Lori Schectel, Senior Engineer Sasha
Mestetsky, Senior Accountant Chris Thomas, and Senior Administrative Technician
Cindy Granzella
Call Meeting to Order
Chair Causey called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Review draft Position Paper to award construction contract to K. J. Woods
Construction, Inc. in the amount of $2,328,000 for the Martinez Sewer
Renovations, Phase 4, District Project 8415
Capital Projects Division Manager Edgar Lopez reviewed the draft Position Paper
included in the agenda materials. He distributed an updated Position Paper,
which included wording to reflect that 32 easements were acquired in relation to
this project.
Engineering & Operations Committee Action Summary
July 1, 2015
Page 2
Chair Causey asked if a report was available on all easements the District has
acquired. Director of Engineering and Technical Services Jean -Marc Petit
explained that there is no easily accessible report available at this time; however,
Senior Engineer Sasha Mestetsky stated that this is a future project that the
department would like to accomplish once the Environmental Systems Research
Institute (ESRI) Geographic Information Systems (GIS) project is completed. .
Chair Causey stated that there had been previous conversations about the City
of Martinez paying for the easement acquisition cost for projects located within
the City of Martinez, and asked how the payment situation will be handled.
General Manager Roger Bailey stated that it can be added as a future item to
discuss with the Martinez City Manager. If no progress can be made in
conversation with the City Manager, the Board may need to establish a policy
regarding cost recovery.
COMMITTEE ACTION: Recommended Board approval.
*4. Discuss construction management relating to inspection services
Mr. Lopez distributed a table showing District Collection System Rehabilitation
Projects from 2003 to present with a breakdown of design cost, construction
management cost, total project delivery, and total construction costs (attached).
Mr. Petit explained that this was presented to the Committee and full Board last
year, and was updated to include two recent projects. He would like to continue
using this table as a tool to update the Committee. Chair Causey requested that
older projects be removed from future reports, since the full cost breakdown was
not tracked.
COMMITTEE ACTION: Received report and provided input to staff.
5. Standing Items
a. Review schedule and discuss upcoming bids and awards and discuss
change orders over $50,000, if needed — no report
b. Receive report regarding any projects approaching a budget overrun
within the 15 percent General Manager authority — no report
C. Receive presentation on projects whose costs exceed 20 percent of the
number quoted in the Capital Improvement Budget Allocation (CIBA), not
including the 15 percent General Manager contingency — no report
Engineering & Operations Committee Action Summary
July 1, 2015
Page 3
d. Receive Change Order Log, Quarterly Reports, and Bid Schedules to
compare budgeted versus actual costs
Mr. Lopez reviewed the table included in the agenda materials. Chair Causey
requested that it show all potential bid projects for this fiscal year
COMMITTEE ACTION: Reviewed standing items and provided input to staff.
6. Announcements
a. Future scheduled meetings:
Wednesday, August 26, 2015 at 3:00 p.m.
Wednesday, September 9, 2015 at 3:00 p.m.
Wednesday, October 7, 2015 at 3:00 p.m.
b. Mr. Petit introduced Lori Schectel, the District's new Environmental and
Regulatory Compliance Division Manager.
C. Chris Thomas, the District's new Senior Accountant, was also introduced.
COMMITTEE ACTION: Received the announcements.
7. Suggestions for future agenda items
None.
8. Adjournment — at 3:24 p.m.
* Attachment
4. (" W)
Project Name
DP #
Award Year
Pipe
Renovated
(LF)
Design Cost (Pre Bid
Expenditures)
Construction
Management Cost
Total Project Delivery
(Includes Full Time
Inspection)
Total Construction
Cost (TCC)
(Incudes Bid, Const.
Contingency and
Permits)
Total Project Cost
(Not including
RoW)
Engineering &
Public Relations
Survey
Drafting
Total -
Engineering, Survey and
Drafting
Right of Way
Acquisition
1
2
3
4
5 =2 +3 +4
6
7
8 =5 +7
9
10 =8 +9
$
of Bid Cost
(Column 9)
Total
$
% of Bid Cost
(Column 9)
$
% of Bid Cost
(Column 9)
Walnut Creek Sewer Renovations, Phase 1
5428
19- Jun -03
5,000
$ 265,000
26%
$214,000
21%
$ 479,000
47%
$ 1,022,000
$ 1,501,000
Walnut Creek Sewer Renovations, Phase 2
5709
20- May -04
5,500
$ 210,000
18%
$194,000
17%
$ 404,000
35%
$ 1,168,000
$ 1,572,000
Pleasant Hill Road East Improvements
5553
20- May -04
6,000
$ 260,000
14%
$196,000
11%
$ 456,000
25%
$ 1,817,143
$ 2,273,143
South Orinda Sewer Improvements, Phase 2
5558
19- May -05
24,200
$ 270,000
13%
$248,000
12%
$ 518,000
25%
$ 2,094,000
$ 2,612,000
Walnut Creek Sewer Renovations, Phase 3
5929
2- Jun -05
7,100
$ 185,000
12%
$303,000
19%
$ 488,000
31%
$ 1,595,000
$ 2,083,000
North Orinda Sewer Renovations, Phase 1
5759
16- Jun -05
10,500
$ 280,000
11%
$285,000
11%
$ 565,000
22%
$ 2,535,000
$ 3,100,000
Danville Sewer Renovations, Phase 1
5758
18- May -06
4,900
$ 210,000
17%
$197,000
16%
$ 407,000
33%
$ 1,243,558
$ 1,650,558
North Orinda sewer Renovations, Phase 2
5833
6- Jul -06
9,700
$ 410,000
14%
$295,000
10%
$ 705,000
25%
$ 2,862,000
$ 3,567,000
Walnut Creek Sewer Renovation, Phase 4
5826
3- Aug -06
7,900
$ 241,000
10%
$295,000
12%
$ 536,000
22%
$ 2,395,000
$ 2,931,000
Walnut Creek Sewer Renovation, Phase 5
5964
10- May -07
6,500
$ 140,000
10%
$170,000
12%
$ 310,000
21%
$ 1,460,000
$ 1,800,000
North Orinda sewer Renovations, Phase 2.1
5968
7- Jun -07
3,7001
$ 49,000
3%
$171,000
9%
$ 220,000
12%
$ 1,846,000
$ 2,498,000
North Orinda sewer Renovations, Phase 3
5963
5- Jul -07
6,400
$ 149,500
14%
$195,000
18%
$ 344,500
32%
$ 1,092,000
$ 1,439,000
Martinez Sewer Renovations, Phase 1
5975
9- Jul -07
2,650
$ 147,000
15%
$120,000
12%
$ 267,000
27%
$ 982,000
$ 1,292,000
Walnut Creek Sewer Renovations, Phase 6
5972
1- May -08
9,800
$ 497,000
25%
$230,000
12%
$ 727,000
37%
$ 1,970,000
$ 2,697,000
South Orinda sewer Renovations, Phase 3
5985
7- Aug -08
6,700
$ 195,000
1 15%
$227,000
17%
$ 422,000
32%
$ 1,328,700
$ 1,750,700
Danville Sewer Renovations, Phase 2
5954
19- Mar -09
1,300
$ 48,000
22%
$65,000
30%
$ 113,000
52%
$ 217,000
$ 330,000
South Orinda Sewer Renovations, Phase 4
5950
7- May -09
11,5001
$ 255,000
$ 120,000
$ 375,000
27%
$ 359,000
$215,000
16%
$ 590,000
43%
$ 1,379,000
$ 1,969,000
Lafayette Sewer Renovations, Phase 6
5958
18- Jun -09
13,200
$ 250,000
$ 95,000
$ 345,000
21%
$ 180,000
$215,000
13%
$ 560,000
35%
$ 1,607,000
$ 2,167,000
Pleasant Hill Sewer Renovations, Phase 1
5961
6- Aug -09
2,500
$ 122,000
$ 15,000
$ 137,000
38%
$ 3,000
$77,000
21%
$ 214,000
59%
$ 365,000
$ 579,000
Walnut Creek Renovations, Phase 7
5974
6- Aug -09
11,000
$ 267,000
$ 68,000
$ 335,000
18%
$ 157,000
$248,000
13%
$ 583,000
31%
$ 1,857,000
$ 2,440,000
Hall Drive Sewer Renovation, Phase 213
5932
20- May -10
2,600
$ 212,000
$ 86,000
$ 298,000
1 32%
$ 271,000
$117,200
13%
$ 415,200
45%
$ 925,270
$ 1,340,470
Martinez Sewer Renovations, Phase 3
5952
5- Aug -30
5,350
$ 259,220
$ 81,365
$ 340,585
31%
$ 230,000
$298,000
27%
$ 638,585
58%
1 $ 1,102,942
$ 1,741,527
Diablo Sewer Renovations, Phase 1
5953
5- Aug -10
5,900
$ 323,000
$ 167,000
$ 490,000
32%
$ 249,000
$252,000
17%
$ 742,000
49%
$ 1,510,000
$ 2,252,000
Lafayette- Pleasant Hill Road Trunk Sewer
5994
5- May -11
5,600
$ 259,000
$ 259,000
13%
$ 6,000
$310,000
15%
$ 569,000
28%
$ 2,039,000
$ 2,608,000
South Orinda Sewer Renovations, Phase 5
5989
19- May -11
11,000
$ 383,000
$ 156,000
$ 539,000
30%
$ 189,000
$250,000
14%
$ 789,000
44%
$ 1,779,000
$ 2,568,000
Lafayette Sewer Renovations, Phase 7
5990
16- Jun -11
14,000
$ 407,000
$ 106,000
$ 513,000
26%
$ 35,000
$220,000
11%
$ 733,000
37%
$ 1,996,680
$ 2,729,680
Walnut Creek Renovations, Phase 8
5992
7- Jul -11
10,000
$ 267,000
$ 62,000
$ 329,000
21%
$ 19,000
$185,000
12%
$ 514,000
33%
$ 1,548,700
$ 2,062,700
North Orinda Sewer Renovations, Phase 4
5973
17- May -12
14,400
$ 290,000
$ 81,000
$ 106,000
$ 477,000
26%
$ 25,000
$280,000
15%
$ 757,000
42%
$ 1,807,000
$ 2,564,000
Walnut Creek Renovations, Phase 9
8401
21- Jun -12
12,000
$ 322,000
$ 150,000
$ 472,000
21%
$ 38,000
$292,000
13%
$ 764,000
33%
$ 2,286,000
$ 3,050,000
Lafayette Sewer Renovations, Phase 8
8404
21- Mar -13
8,300
$ 376,000
$ 125,000
$ 501,000
32%
$ 95,000
$234,000
15%
$ 735,000
47%
$ 1,549,500
$ 2,284,500
Diablo Sewer Renovations, Phase 2
5976
11- Jul -13
11,800
$ 290,000
$ 155,000
$ 113,000
$ 558,000
22%
$ 120,000
$392,000
16%
$ 950,000
38%
$ 2,493,000
$ 3,443,000
North Orinda Sewer Renovations, Phase 5
8411
17- Apr -14
7,800
$ 300,000
$ 92,000
$ 103,000
$ 495,000
1 24%
$ 70,000
$424,000
21%
1 $ 919,000
1 45%
$ 2,031,000
$ 2,950,000
Walnut Creek Renovations, Phase 10
8413
3- Jul -14
8,500
$ 420,000
$ 183,000
$ 148,000
$ 751,000
28%
$ 33,000
$430,000
16%
$ 1,181,000
44%
1 $ 2,671,000
$ 3,852,000
Lafayette Sewer Renovation, Phase 9
8421
23- Apr -15
8,500
$ 360,000
$ 150,000
$ 95,000
$ 605,000
28%
$ 45,000
$380,000
18%
$ 985,000
46%
$ 2,124,200
$ 3,109,200
Martinez Sewer Renovation, Phase 4
8415
9- Jul -15
8,200
$ 421,000
$ 125,000
$ 80,000
$ 626,000
24%
$ 355,000
$381,000
15%
$ 1,007,000
39%
$ 2,560,000
$ 3,567,000
Average: 8,286 $ 342,917-
3... 2863;,'
i ry
-' -
1,f 1061$
2,295,385
Total renovated since 2003 (CIPP, sliplining, interceptors, spot repairs projects are not
included): 290,000
Industry Average for Pipe Systems Projects (CA Multi- Agency CIP Benchmarking Study. Annual Report - Updated 2013. Tables 3-6
and 7, Pages 29 and 30.)
TCC - Total Construction Cost: construction contract, change orders, utility relocation, and construction by agency forces (CSO).
Total Project Delivery - Includes Design and Construction Management. Does not include RoW.
Public Outreach and Interagency coordination was not included in calculations of Industry Averages.
Average TCC
$ 760,000 $ 760,000
�J�JJ �JJJJJJJ �
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U-'JJJJJJJ'JJJ]'JJJ-�
Table 3 -6
Project Delivery Costs by Project Type (% of TCC) (Full Range of TCC)
Table 3 -7
Project Delivery Costs by Project Type (% of TCC)
(Smaller Project Subset of TCC )
RMMI'-V c-)
w o
O g
00 o
C
p
O 'V
p a
� :v
o
�3
Type
N
m =
° <' °•
_
0 Cr
3�
fl'm`
"•�
�2:
- o
—o.o
zo
3
2.35
88
Municipal Facilities
19%
14%
33%
Parks
28%
21%
49%
0.49
53
Pipe Systems
23%
20%
42%
1.06
270
Streets
25%
20%
45%
0.74
244
Average
24%
19%
43%
0.92
655
Table 3 -7
Project Delivery Costs by Project Type (% of TCC)
(Smaller Project Subset of TCC )
Notes:
Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the
results from the regression analyses.
2 Project Delivery percentages vary from year to year based on the selection and the composition of the projects
in the database.
' Total excludes projects delivered by alternative delivery mechanisms such a design - build, JOC, and CM@Risk.
Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not
included in the 655 projects selected for analysis in the Update 2013 Study.
RMMI'-V c-)
w o
O g
00 o
z
p
�o�
owa
d
o.0
3
Tye
N
o_ o
0
2C
3�
fl'm`
"•�
�2:
- o
—o.o
zo
3
Municipal Facilities
21%
140/c
35%
1.00
1 70
Parks
30%
23%
53%
0.42
43
Pipe Systems
25%
21%
46%
0.76
217
Streets
27%
21%
48%
0.52
195
Average
26%
20%
46%
0.65
525
Notes:
Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the
results from the regression analyses.
2 Project Delivery percentages vary from year to year based on the selection and the composition of the projects
in the database.
' Total excludes projects delivered by alternative delivery mechanisms such a design - build, JOC, and CM@Risk.
Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not
included in the 655 projects selected for analysis in the Update 2013 Study.