HomeMy WebLinkAbout06.d.1)d) Action Summary 6-8-15 Administration CommitteeCentral
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Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ADMINISTRATION COMMITTEE
ACTION SUMMARY
Chair Williams
Member McGill
Monday, June 8, 2015
8:00 a.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
MICHAEL R. MCGILL
President
TAD J. PILECKI
President Pro Tem
PAUL H CAUSEY
JAMES A. NEJEDLY
DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www.centralsan.org
PRESENT: Chair David Williams, Member Mike McGill, General Manager Roger Bailey,
Deputy General Manager Ann Sasaki, Director of Engineering & Technical Services
Jean -Marc Petit, District Counsel Kent Alm, Assistant to the Secretary of the District
Donna Anderson, and Brent H. Ives, Principal of of BHI Management Consulting.
1. Call Meeting to Order
Chair Williams called the meeting to order at 8:00 a.m.
2. Public Comments
None.
3. Presentation by Brent Ives of BHI Management Consulting regarding the Board
Governance Workshop
General Manager Roger Bailey explained that he and Mr. Ives had met regarding
policy and operational issues to be covered during the Board Governance
Workshop scheduled for 8 :00 a.m. to noon on September 16, 2015 at the
Pleasant Hill Recreation Center, and that Mr. Ives was seeking direction from the
Committee regarding the scope of the material to be covered in the Workshop.
Mr. Ives responded to questions and comments from the Committee Members
regarding his fees, how he generally handles differences of opinion during work
Administration Committee Action Summary
June 8, 2015
Page 2
sessions, and the advisability of developing some sort of Board - adopted
guidelines for Board conduct.
Based on the discussion, Mr. Bailey suggested that Mr. Ives add to his contract
potential follow -up sessions based on what transpires at the upcoming
Workshop, and possible training for Department Directors and Managers.
COMMITTEE ACTION: Received the information.
4. Review draft Position Paper for renewal of general legal services
COMMITTEE ACTION: Reviewed Position Paper and requested that staff
augment the draft Position Paper to include information about the
extensive review process conducted over the past several months by the
Committee. Recommended Board approval.
*5. Receive update on Strategic Plan Tracking — third quarter of Fiscal Year (FY)
2014 -15
At Member McGill's suggestion, Brent Ives was provided a copy of the third
quarter Strategic Plan tracking results. Mr. Ives distributed a 2014 Annual Board
Performance Report from the Santa Clara Valley Water District (attached) for the
Committee's information noting that it had recently completed its first annual
performance self - assessment.
COMMITTEE ACTION: Received the update.
6. Standing Items
a. Receive update on ongoing Contra Costa County Employees' Retirement
Association (CCCERA) audit - No staff report
b. Planning for 2017 Labor Negotiations
1) Review Gantt Chart of activities leading up to 2017 Labor
Negotiations
At Member McGill's suggestion, Mr. Ives was presented with a copy
of the Gantt Chart.
C. Risk Management — No staff report
Administration Committee Action Summary
June 8, 2015
Page 3
d. Receive update on pending litigation re AB 197 (Public Employers
Pension Reform Act of 2013) (PEPRA) - No staff report
COMMITTEE ACTION: Provided input to staff as needed.
7. Announcements
a. Future scheduled meetings:
Monday, June 29, 2015 at 8:00 a.m. (Member Nejedly as alternate)
Monday, July 6, 2015 at 8:00 a.m.
Monday, July 27, 2015 at 8:00 a.m.
b. Member McGill suggested cancelling the June 29 meeting if not needed.
COMMITTEE ACTION: Received the announcements.
8. Suggestions for future agenda items
Mr. Bailey suggested agendizing for a future meeting the suggestion made
by Member Causey at the June 4, 2015 Board meeting to set up a blue
ribbon panel comprised of a combination of representatives from different
customer classes, stakeholders, and staff to receive information and
conduct outreach concerning issues facing the District, such as rate
increases.
9. Adjournment — at 8:58 a.m.
* Attachment
A. New board members review
Board Governance Policies,
witkin 30 calendar drays of
appointment or taking nice.
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B. New board members meet
with BAOs and Chair of the
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provide a foundation for transparent and accountable
board governance'.
This 2014 performance self-assessment will be reviewed`
by the board of its regular meeting on Mare 24 201
As an independently elected board, we look forward to
the opportunity to openly assess our performance as a
governing body, onducting annual self- assessments is
on important *Tray to reflect on areas of strength, ;identify
opportunities for improvement, and encourage public
dialogue about how we can continue to promote our
effectiveness as a board.
i would like to recognize e and thank the 2014 Board
Audit Committee, whose leadership and innovation were.
critical to developing an l advocating for this performance
framework. Throughout 1 and beyond, the board will
continue striving to improve our work on the public's behalf,
If you have any comments regarding this report, please
contract me at board valleywaterdrg or (408) 265 -2600:
Gary Kremen, Board Chair
ATTACHMENT 1 Page 1 of 4
A' No Uolc,,rd :action taken in 2014 (0 of O'i
B' firs; ye r -1 its will be included' in, 20 -15 report
o , its I
ATTACHMENT 1 Page 2 of 4
A' No card action �Olken in 2101 14 (0 of (j)
ATTACHMENT Page 3of4
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A" No L'oord oction taken in 2014(0 oq 0)
S' First year resulis will 6e included in 2,015 reoor`
•�2015S.m Clara V.11. Waie,Ditiv-0,1/2015-PUB025
ATTACMANT 1 Page 4 of 4
Summarized for the Beard "s April 28, 2015-Self-As
by the Office of CEO? Support, Office of Ethics ar
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measure the effectiveness of the Bear
and t o enhance the trust that is placed in It
by st kehelders and the public it serves,
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ATTACHMENT 2 PAGE 9 of 9