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HomeMy WebLinkAbout06.a.2) General Manager AnnouncementsBoard Meeting of July 9 201 5 (0.4A ` Written Announcements: RECYCLED WATER a) Residential Recycled Water Fill Station The District's Residential Recycled Water Fill Station recently got some attention from the press. On Monday, June 29, 2015, a radio reporter from KCBS visited the Fill Station and interviewed Provisional Associate Engineer Melody LaBella. The interview aired on KCBS' radio stations multiple times on the morning of Tuesday, June 30, 2015. That radio interview spawned a visit on Tuesday, June 30, 2015, by Chuck Coppola a TV reporter with NBC Bay Area, who interviewed Ms. LaBella along with some of the District's fill station customers on- camera. The interview aired on NBC Bay Area during the 5:00 and 11:00 news. The news segment may be viewed at: http://www.nbcbayarea.com/ video / #! /on- air /as- seen -on /Central- Contra - Costa- Sanita[y- District -Givin - Away- Free - Recycled- Water/311073331. The most recent usage statistics for the Residential Recycled Water Fill Station are attached. EMPLOYEE APPRECIATION PICNIC b) Reminder: Annual Employee Appreciation Picnic Scheduled for July 15, 2015 This is a reminder that the 2015 Annual Employee Appreciation Picnic will be held on Wednesday, July 15 from 11:30 a.m. to 1:30 p.m. Due to the increased traffic for the recycled water fill stations, the location of the picnic has been moved to the area west of the Lab. Grill Master Chefs -at -large will command the event, serving burgers and dogs with all the fixings. The menu will also include salads, chips, dessert and drinks. All Board Members, current employees, summer students, temps and co -ops are invited to attend; however, the event is not open to family members or retirees. LIABILITY INSURANCE c) Excess Liability Coverage Renewed as of July 1, 2015 On June 4, 2015, the Board authorized the General Manager to renew the District's excess liability coverage at a premium up to $350,000 given that the June 18th Board meeting was cancelled and staff was in the process of obtaining quotes for the July 1St Written Announcements July 9, 2015 Page 2 of 4 renewal. The District's Fiscal Year 2014 -15 excess liability insurance with AIG, at an annual premium of $234,000 for $1 million self- insured retention, with a $15 million limit, expired June 30, 2015. Staff requested renewal quotes from excess liability carriers for similar coverage as well as a lower retention of $500,000. AIG quoted $254,696 to renew coverage at $1 million retention but refused to offer a quote at $500,000 retention. The District's insurance broker also received one quote from another insurer that provided coverage for inverse condemnation. AmTrust, through the Alliant National Municipal Liability program, quoted $321,450 for coverage at $500,000 retention with a $15 million limit. Staff had previously estimated the additional premium to lower the retention from $1 million to $500,000 at $65,000. The difference between the AIG quote for $1 million and the AmTrust quote for $500,000 retention is $66,754. Under the authority granted to the General Manager by the Board on June 4th, staff secured the coverage with AmTrust on June 26th effective July 1, 2015 through June 30, 2016. The premium increase was partially mitigated by a corresponding $4,000 premium reduction in the District's primary Employment Practices Liability insurance. NACWA AWARD AND OUT -OF -STATE CONFERENCE d) 2015 National Association of Clean Water Agencies (NACWA) Platinum Peak Performance Award - Engineering and Technical Services Department Employees to Attend Summer Conference in Providence, Rhode Island, from July 12 -15, 2015 The District recently received notification that it has earned the Platinum Peak Performance Award for 17 consecutive years of 100 percent National Pollutant Discharge Elimination System (NPDES) permit compliance. The District will be recognized and receive the award during the awards ceremony at the 2015 NACWA Summer Conference in Providence, Rhode Island, from July 12 -15, 2015. Three District employees in the Engineering and Technical Services Department will attend the conference: Jean -Marc Petit, Director of Engineering and Technical Services; Lori Schectel, Environmental and Regulatory Compliance Division Manager; and Randy Schmidt, Senior Engineer for Regulatory Compliance. They will learn the latest developments related to how utilities will embrace the principles and practices of the Water Resources Utility of the Future (UOTF), and learn how they have begun to stretch the boundaries of conventional municipal financing. They will also receive the NACWA 17th Platinum Award on behalf of the District. Staff attendance at this conference was included in the Fiscal Year 2015 -16 Technical Training, Conference and Meetings Budget. Written Announcements July 9, 2015 Page 3 of 4 CAPACITY FEES e) Oyama Sushi Promissory Note Fully Repaid At the June 6, 2013 Board Meeting, the Board voted to authorize the General Manager to execute a promissory note agreement with Oyama Sushi in Walnut Creek for installment payment of capacity fees totaling $14,115.70 plus interest at 6 %. Staff completed the agreement and the business owner has made regular monthly payments for two years. The final payment was received on June 18, 2015. STAFF UPDATE f) Registration Differential for Assistant Engineer Chathura Abeyrathna The Memorandum of Understanding (MOU) between the Management Support/ Confidential Group (MS /CG) and the District provides that a one -step salary increase shall be given to any full -time, regular employee who achieves registration as a Professional Engineer while employed by the District in a position where such registration is not required. The Assistant Engineer position does not require registration as a Professional Engineer. Assistant Engineer Chathura Abeyrathna has successfully passed the examinations for licensing as a Professional Engineer in Mechanical Engineering. He has demonstrated the ability to assist in the design of the Piping Renovations Phase 8 project, serve as project manager for the Caustic Injection project and is consistently involved in design and construction projects which require the professional level of judgment expected of a Professional Engineer. The MOU states, "Such merit increase shall be subject to the employee's demonstration of ability to assist in the accomplishment of District activities requiring a level of skills and importance normally expected from a person with such certification." The District's Capital Improvements Program includes several complex projects in the treatment plant and pumping stations that need to be designed and constructed in the near future. These projects require extensive knowledge in the area of Mechanical Engineering, thus it is beneficial to the District for Mr. Abeyrathna to be a licensed Professional Engineer. In accordance with the terms of the MOU, Mr. Abeyrathna received a one -step salary increase effective May 29, 2015. Written Announcements July 9, 2015 Page 4 of 4 ENERGY CONSUMPTION g) Quarterly Update on the District's Energy Consumption In late 2014, the Engineering & Operations Committee suggested that staff provide quarterly updates on the District's monthly energy consumption in the form of a written announcement. The March 2015 update is attached. RECYCLED WATER FILL STATION USAGE STATISTICS 10/14 - 06/24/15 Registered Users by Community (10/25/14 through 06/24/15) 350 300 250 1 -- 200 150 100 50 0 308 989 Registered Users *OSA /Emp = Out of Service Area or Employee 3500 3000 2500 2000 1500 1000 S00 303 1,678 yea Q Number of Visits by Community (10/25/14 through 06/24/15) 3,140 420 130 1324 Sao a\cJ `O OSQ\ J ■ III , ■ 81 81 91 ■ 14 0 _ ota�a i` °aa tip\\ Foc O a`'ac cQ.a Q�e 5a *OSA /Emp = Out of Service Area or Employee 8,503 Visits 864 276 182 ``eel o `area OyQ� coo J a� 600,000 500,000 400,000 300,000 — 200,000 100,000 71,462 It Gallons Taken by Community (10/25/14 through 06/24/15) 534,255 1,557,538 Total Gallons Taken °o ca ��e tie e1. a a 4 _ ■ 27,147 1630 5ac� �aF � s °sa Q��a te �'b\* �� 05 coo J Registered Users by Month 600 500 400 300 989 overall 234 547 200 169 100 - - -- 8 4 0 5 3 19 October November December January February March April May June (as of 6/29) 1200000 1000000 800000 600000 400000 200000 0 October November December January February March Gallons per Month 1,557,538 Total Gallons Taken 996,259 Visits per Month April May June (as of 6/24) 6000 8,503 visits overall soon 4000 . 3000 2000 1000 1 4 0 19 20 is 0 - -- October November December January February March 5,072 April May June (as of 6/24) Users by Water District (10/25/14 through 06/24/15) OSA 31 Martinez 171 EBMUD 261 CCWD 526 Users by Informed By (10/25/14 through 06/24/15) Banner at HHW, 31 Website, 84 Newspaper/ TV/Radio, 35 Word of Mouth Employee, 39 Other. 42 j OSA = Out of Serivice Area Event, 9 Water District, 7 Yard Sign, 26 *Poor job surveying for this initially. We are trying to go back and ask those that were not surveyed as they come in. CCCSD March 2015 Energy Usage Treatment Plant Campus 88% of Total $ Operating Cost of CCCSD By Month TP Electricity by Source in kWh $350,000 5300,000 $288,997 $275,669 $281,142 $258,757 $250,000 $200.000 $150,000 S1W,OW $50,000 so Oec 14 1­15 Feb 15 Mar 15 •POO Natural gas g Natural gas Delivery ■ P00 Landfill gas . Other Energy Charges ■ POD Demand Ch.rge •POO Beserv. &Sn'Chages TP Electricity by Source in kWh 30 -- _. 25 . 170 zo 4.94 492 3;5S i 15 10 - 0.23 0 1 ■ 2011 2012 2013 2014 2015 Year •Cogen •Standby Power .PG &E 2.500 2.000 Y5 1,500 A 1,000 SW D Dec 14 an 15 Feb -15 Mar 15 • Cogen • Standby Power a PG &E TP MMBTU of Gas Consumed 600 0 500.0 f400.0 - - -__ F 300.0 — a 200.0 —.- 23.8 IWO 0.0 . 2011 2012 2013 2014 2015 Year • Natural Gas • Landfill Gas TP MMBTU of Gas Consumed 50 45 ... _.. ..._ - -.. ._._ .... ..... .... 40 35 30 i 25 a 20 E is 10 s 0 Dec -13 lam1S F6.15 Mar 15 • Natual Gas • Landfill Gas TP Energy by Source in kWh Equivalence 1211 100 1:70. -. 4.94 ® 4 4+ 80 60 — — -2 d4 27A1 19.67 .� 2767 0.23 20 -- 0 2011 2012 2013 2014 2015 Year ■ Aua Bolters w.8 Steam ■ Cogen Steam ■ Cogen Electrkal g Standby Power ■ PG &E This month we produced and purchased electricity at an average rate of $0.0619 /kWh Including maintenance Compared to $0.1045 /kWh From PG &E CO,,, MT 25000 250W 2D000 20000 We produced steam at an average rate of $0,00873 /Ib steam ISWO 150W lOWO 100W :5,721: sWO so0o Cogen has a breakeven cost of $8,68 /MMBTU D o Natural gas was purchased at a rate of $55,01 /MMBTU 9) Monthly Total Energy Cost: $259,000 urge $234.33 /MG Treated t"'ty Import 2,010 kWh /MG Treated .814 2% Pump Stations 11% of Total $ CSO Facility 1% of Total $ 12 0ther PumP Sin "7' CSO Electricity Stations $1,363 S% $7.478 i6% $3.122 66% Concord Iad.ntnal 5783 C50 Gas V 3% $894 19% a Fatn $1,210 4% CSO Vehicle Bay Wh cle Elechltiry Bay Gas Lower Onntla $557 $41 Maltby $1.255 4% Martinet $2.140 53,08711% 7% L4% 1% Operating Cost of CCCSD By Month TP Electricity by Source in kWh $350,000 5300,000 $288,997 $275,669 $281,142 $258,757 $250,000 $200.000 $150,000 S1W,OW $50,000 so Oec 14 1­15 Feb 15 Mar 15 •POO Natural gas g Natural gas Delivery ■ P00 Landfill gas . Other Energy Charges ■ POD Demand Ch.rge •POO Beserv. &Sn'Chages TP Electricity by Source in kWh 30 -- _. 25 . 170 zo 4.94 492 3;5S i 15 10 - 0.23 0 1 ■ 2011 2012 2013 2014 2015 Year •Cogen •Standby Power .PG &E 2.500 2.000 Y5 1,500 A 1,000 SW D Dec 14 an 15 Feb -15 Mar 15 • Cogen • Standby Power a PG &E TP MMBTU of Gas Consumed 600 0 500.0 f400.0 - - -__ F 300.0 — a 200.0 —.- 23.8 IWO 0.0 . 2011 2012 2013 2014 2015 Year • Natural Gas • Landfill Gas TP MMBTU of Gas Consumed 50 45 ... _.. ..._ - -.. ._._ .... ..... .... 40 35 30 i 25 a 20 E is 10 s 0 Dec -13 lam1S F6.15 Mar 15 • Natual Gas • Landfill Gas TP Energy by Source in kWh Equivalence 1211 100 1:70. -. 4.94 ® 4 4+ 80 60 — — -2 d4 27A1 19.67 .� 2767 0.23 20 -- 0 2011 2012 2013 2014 2015 Year ■ Aua Bolters w.8 Steam ■ Cogen Steam ■ Cogen Electrkal g Standby Power ■ PG &E This month we produced and purchased electricity at an average rate of $0.0619 /kWh Including maintenance Compared to $0.1045 /kWh From PG &E CO,,, MT 25000 250W 2D000 20000 We produced steam at an average rate of $0,00873 /Ib steam ISWO 150W lOWO 100W :5,721: sWO so0o Cogen has a breakeven cost of $8,68 /MMBTU D o Natural gas was purchased at a rate of $55,01 /MMBTU 9)