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HomeMy WebLinkAbout04.e. Award contract for Sewer CCTV Inspection ProjectCentral Contra Costa Sanitary District �O BOARD OF DIRECTORS ... ; POSITION PAPER Board Meeting Date: July 9, 2015 Subject. AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH OVERMILLER INC., DBA ROTO- ROOTER SEWER SERVICE, FOR THE DISTRICT WIDE SEWER CCTV INSPECTION PROJECT Submitted By. Initiating Dept. /Div.: Alex Rozul, Senior Engineer Operations /Collection System Operations Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: P. Seitz — CSOD Division Manager A. Sasaki — Deputy General Manager `�`� ` Roger S. Bai aile General Manager ISSUE: On June 2, 2015, four (4) sealed bids were received and opened for the District Wide Sewer CCTV Inspection Project. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: The total project budget was estimated at $900,000 and is included in the fiscal year (FY) 2015 -16 Operations and Maintenance (O &M) budget. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In 2002, the District began the Sewer CCTV Inspection Program. The program goal was to assess the condition of the entire collection system by televising every sewer in the District. All sewers have been inspected, and the data collected is being used to manage the Sewer Renovation Program, as well as other programs. This sewer CCTV inspection contract will help the District reevaluate pipe segments in Lafayette, Orinda, Walnut Creek, Pleasant Hill, Concord, and Martinez. Additionally, sewer pipe segments that are currently on a frequent maintenance schedule will be evaluated again. District staff prepared the plans and specifications for the project. The Engineer's estimate for the District Wide Sewer CCTV Inspection Project is $885,000. The project was advertised on May 1 and 6, 2015. Four (4) sealed bids ranging from $708,800 to $2,347,600 were received and publicly opened on June 2, 2015. The Collection System Page 1 of 3 POSITION PAPER Board Meeting Date: July 9, 2015 Subject., AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH OVERMILLER INC., DBA ROTO- ROOTER SEWER SERVICE, FOR THE DISTRICT WIDE SEWER CCTV INSPECTION PROJECT Operations Division conducted a technical and commercial review of the bids and determined that Overmiller Inc., dba Roto- Rooter Sewer Service, is the lowest responsive bidder with a bid amount of $708,800. A summary of bids received is shown in Attachment 1. This project is included in the fiscal year (FY) 2015 -16 Operations and Maintenance (O &M) budget. The District will administer the CCTV inspection contract and will provide contract administration, collection, and review of the CCTV videos. The total cost of the Sewer CCTV Inspection Contract is anticipated to be $708,800. Staff has concluded that this project is exempt from CEQA under CCCSD CEQA Guidelines Section 15262, since it will provide information for design of sewer improvements and will not have a legally binding effect on later activities. Authorization of the award of the contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this project at its meeting on June 9, 2015, and recommended the approval of the project. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA. 2. Award a contract in the amount of $708,800 for the District Wide Sewer CCTV Inspection Project, to Overmiller Inc., dba Roto- Rooter Sewer Service, the lowest responsive and responsible bidder. 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Suaportinp Documents: 1. Summary of Bids Page 2 of 3 ATTACHMENT 1 DISTRICT WIDE SEWER CCTV INSPECTION PROJECT SUMMARY OF BIDS DATE: JUNE 2, 2015 PROJECT NAME: DISTRICT WIDE SEWER CCTV INSPECTION PROJECT PROJECT LOCATION: LAFAYETTE, ORINDA, WALNUT CREEK, PLEASANT HILL, CONCORD, AND MARTINEZ, CA NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $885,000 NO. BIDDER BID PRICE Overmiller Inc. dba Roto- Rooter Plumbing Service 1 Larry Fitch $708,800 195 Mason Circle Concord, CA 94520 925 - 939 -3100 Quality Pipe Services Wayne Powers 2 700 W. Mississippi Avenue, Suite B -3 $831,025 Denver, CO 80223 303 - 662 -8014 Coastline Water Resources, Inc. Natalie Jelavich 3 722526 th Street $959,950 Rio Linda, CA 95673 916- 923 -3437 Pipe and Plant Solutions, Inc. Maria Mares 4 2000 Fifth Street $2,347,600 Berkeley, CA 94710 888 - 978 -8264 BIDS OPENED BY: /s/ Elaine R. Boehme DATE: June 2, 2015 Page 3of3