HomeMy WebLinkAbout04.e. Award contract for Sewer CCTV Inspection ProjectCentral Contra Costa Sanitary District �O
BOARD OF DIRECTORS
... ; POSITION PAPER
Board Meeting Date: July 9, 2015
Subject. AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH OVERMILLER INC., DBA ROTO- ROOTER
SEWER SERVICE, FOR THE DISTRICT WIDE SEWER CCTV
INSPECTION PROJECT
Submitted By. Initiating Dept. /Div.:
Alex Rozul, Senior Engineer Operations /Collection System Operations
Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P. Seitz — CSOD Division Manager
A. Sasaki — Deputy General Manager `�`� `
Roger S. Bai aile
General Manager
ISSUE: On June 2, 2015, four (4) sealed bids were received and opened for the District
Wide Sewer CCTV Inspection Project. The Board of Directors must award the contract
or reject bids within 50 days of the bid opening. Authorize the General Manager to
execute the Contract Documents subject to SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a contract, and authorize the General
Manager to execute the Contract Documents subject to favorable review of insurance
certificates, bond submittals, appropriate Contractor license, and any other required
submittals (SUBMITTALS).
FINANCIAL IMPACTS: The total project budget was estimated at $900,000 and is
included in the fiscal year (FY) 2015 -16 Operations and Maintenance (O &M) budget.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: In 2002, the District began the Sewer CCTV Inspection Program.
The program goal was to assess the condition of the entire collection system by
televising every sewer in the District. All sewers have been inspected, and the data
collected is being used to manage the Sewer Renovation Program, as well as other
programs. This sewer CCTV inspection contract will help the District reevaluate pipe
segments in Lafayette, Orinda, Walnut Creek, Pleasant Hill, Concord, and Martinez.
Additionally, sewer pipe segments that are currently on a frequent maintenance
schedule will be evaluated again.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for the District Wide Sewer CCTV Inspection Project is $885,000. The project
was advertised on May 1 and 6, 2015. Four (4) sealed bids ranging from $708,800 to
$2,347,600 were received and publicly opened on June 2, 2015. The Collection System
Page 1 of 3
POSITION PAPER
Board Meeting Date: July 9, 2015
Subject., AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH OVERMILLER INC., DBA ROTO- ROOTER SEWER
SERVICE, FOR THE DISTRICT WIDE SEWER CCTV INSPECTION
PROJECT
Operations Division conducted a technical and commercial review of the bids and
determined that Overmiller Inc., dba Roto- Rooter Sewer Service, is the lowest
responsive bidder with a bid amount of $708,800. A summary of bids received is shown
in Attachment 1.
This project is included in the fiscal year (FY) 2015 -16 Operations and Maintenance
(O &M) budget. The District will administer the CCTV inspection contract and will
provide contract administration, collection, and review of the CCTV videos. The total
cost of the Sewer CCTV Inspection Contract is anticipated to be $708,800.
Staff has concluded that this project is exempt from CEQA under CCCSD CEQA
Guidelines Section 15262, since it will provide information for design of sewer
improvements and will not have a legally binding effect on later activities. Authorization
of the award of the contract for this project will establish the Board of Directors'
independent finding that the project is exempt from CEQA.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this project at its meeting on June 9, 2015, and recommended the approval of
the project.
RECOMMENDED BOARD ACTION: Staff recommends the following:
Find that the project is exempt from CEQA.
2. Award a contract in the amount of $708,800 for the District Wide Sewer CCTV
Inspection Project, to Overmiller Inc., dba Roto- Rooter Sewer Service, the lowest
responsive and responsible bidder.
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Suaportinp Documents:
1. Summary of Bids
Page 2 of 3
ATTACHMENT 1
DISTRICT WIDE SEWER CCTV INSPECTION PROJECT
SUMMARY OF BIDS
DATE: JUNE 2, 2015
PROJECT NAME: DISTRICT WIDE SEWER CCTV INSPECTION PROJECT
PROJECT LOCATION: LAFAYETTE, ORINDA, WALNUT CREEK, PLEASANT HILL, CONCORD,
AND MARTINEZ, CA
NO. OF ADDENDA: 1
ENGINEER'S ESTIMATE: $885,000
NO.
BIDDER
BID PRICE
Overmiller Inc.
dba Roto- Rooter Plumbing Service
1
Larry Fitch
$708,800
195 Mason Circle
Concord, CA 94520
925 - 939 -3100
Quality Pipe Services
Wayne Powers
2
700 W. Mississippi Avenue, Suite B -3
$831,025
Denver, CO 80223
303 - 662 -8014
Coastline Water Resources, Inc.
Natalie Jelavich
3
722526 th Street
$959,950
Rio Linda, CA 95673
916- 923 -3437
Pipe and Plant Solutions, Inc.
Maria Mares
4
2000 Fifth Street
$2,347,600
Berkeley, CA 94710
888 - 978 -8264
BIDS OPENED BY: /s/ Elaine R. Boehme DATE: June 2, 2015
Page 3of3