Loading...
HomeMy WebLinkAbout04.a.2) Approve minutes of Board meeting held 6-4-15yQ. z MINUTES OF THE SPECIAL MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 4, 2015 The Board of Directors of the Central Contra Costa Sanitary District convened in a special meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 5:30 p.m. on Thursday, June 4, 2015. President McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG None. The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. RECEIVE CONSTRUCTION MANAGEMENT ASSOCIATION OF AMERICA (CMAA) AWARD FOR THE CONCORD LANDSCAPE PROJECT Planning and Development Services Division Manager Danea Gemmell said the District recently received the 2015 Construction Management award for the best public project in the under $10 million category from the CMAA Northern California Chapter in conjunction with the Concord Landscape Project. The award was received jointly by the District, construction manager and design engineer Carollo Engineers, Inc., and contractor Platinum Pipelines. She presented the award to Board President McGill. 4. CONSENT CALENDAR a. Approve minutes of May 7, 2015 Board meeting. b. Approve expenditures dated June 4, 2015. Approval recommended by Finance Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 C. Receive April 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Review financial status and budget of the Self- Insurance Fund and approve the allocation of $1.5 million to the Fund from the Fiscal Year (FY) 2015 -16 Operations and Maintenance Budget. Approval recommended by Finance Committee. e. Authorize the General Manager to renew insurance coverage for FY 2015 -16 for excess liability and property coverage. Approval recommended by Finance Committee. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the FY 2015 -16 Sewer Service Charges on the Contra Costa County tax roll for collection. g. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the following charges for FY 2015 -16 on the Contra Costa County tax roll for collection: • Capacity Use Charges; • Assessments for Contractual Assessment Districts (CADs) and Alhambra Valley Assessment Districts (AVADs); and • Assessments for other Fee Installment Payment Programs. h. Adopt new Board Policy (BP) 018 — Sick Leave for Temporary Employees. Approval recommended by Administration Committee. i. Authorize the General Manager to execute an agreement with Woolpert, Inc. with a cost ceiling of $400,000 for implementation services for the Computerized Maintenance Management System (CMMS) Replacement, District Project 8242. Approval recommended by Engineering & Operations Committee. j. Authorize the General Manager to execute a construction contract change order with W.M. Lyles Company (District Project 7285) in an amount not to exceed $150,000 for the installation of the Kiewit Recycled Water Hydrant. Approval recommended by Engineering & Operations Committee. k. Confirm publication of summary of uncodified District Ordinance No. 284 regarding reimbursement fees for properties that could connect to Job 6508 sewers on Calmar Vista Road in Danville. Award a construction contract in the amount of $579,000 to Aztec Consultants, Inc., the lowest responsive and responsible bidder for the Treatment Plant Safety Enhancements, Phase 4 Revised, District Project 7311; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 M. Adopt Resolution 2015 -014 authorizing execution of a quitclaim deed to Albert R. Rubey, Trustee of the Albert R. Rubey Trust, for obsolete rights at 3189 Danville Boulevard in Alamo (APN 191 - 093 -048), and authorizing staff to record documents with the Contra Costa County Recorder. n. Adopt Resolution 2015 -015 accepting a grant of easement related to the Martinez Sewer Renovations, Phase 4, District Project 8415 for property owner Kris R. Koller, Trustee of the Kris R. Koller Trust, 340 Gilger Avenue, Martinez (APN 370- 082 -018- 0), and authorizing staff to record documents with the Contra Costa County Recorder. o. Authorize the General Manager to renew the existing Source Control and Pollution Prevention Support Services Agreement with Mt. View Sanitary District (MVSD), expiring June 30, 2015, for two years, through June 30, 2017 with an option to extend the agreement an additional two years, through June 30, 2019. Approval recommended by Real Estate, Environmental & Planning Committee. p. Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. (including work performed by CH2M Hill) in an amount not to exceed $4,044,988 to develop the Comprehensive Wastewater Master Plan (CWMP), and find that the project is exempt from CEQA. Approval recommended by Real Estate, Environmental & Planning Committee. It was moved by Member Pilecki and seconded by Member Nejedly to adopt the Consent Calendar, with the exception of Items 4.e., 4.j., and 4.p., which were pulled for further discussion. Motion passed by unanimous vote of the Board. With regard to Item 4.e., it was clarified in response to an inquiry from Member Causey that the Board was being asked to authorize the General Manager to secure excess liability coverage at a premium cost up to $350,000 because all quotes have not been received. The higher spending authority was requested because there was no other scheduled Board meeting before the end of June, when the current coverage will expire. Staff will provide a report to the Board on the outcome of its efforts. It was moved by Member Causey and seconded by Member Pilecki to adopt Item 4.e. as recommended. Motion passed by unanimous vote of the Board. Member Williams had requested that Item 4.j. be pulled for discussion. While he intended to vote affirmatively on the matter, he wished to go on record to state that good governance would mandate that the Contra Costa Water District (CCWD) should be providing recycled water to its customers, and the fact that Central San does so enables CCWD to avoid its obligation to fund the costs associated with recycling water. Member Pilecki noted that the hydrants installed in the past on the Kiewit property received very little usage and questioned whether there were any indications that doing so now would result in more use. 3 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 It was moved by Member Williams and seconded by Member Nejedly to adopt Item 4.j. as recommended. Motion passed by the following vote of the Board: AYES: Members: Causey, Nejedly, Williams, McGill NOES: Members: Pilecki ABSTAIN: Members: None With respect to Item 4.p., Member Williams noted that the CWMP is one of the larger projects for the District. Such a master plan has not been undertaken since 1987. While he generally supports master planning efforts, he noted that fiscal responsibility is paramount to being an industry leader and that should be the driving force behind such efforts. Member Nejedly said he would be voting against the item because of its cost in the face of raising rates. In his view, the CWMP should be delayed in terms of priorities. It was moved by Member Williams and seconded by Member Causey to adopted Item 4.p. as recommended. President Williams requested a roll call vote, the results of which were as follows: AYES: Members: Causey, Pilecki, Williams, McGill NOES: Members: Nejedly ABSTAIN: Members: None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. GENERAL MANAGER 1) General Manager Announcements None. b. COUNSEL FOR THE DISTRICT 1) Announce settlement of Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13 -00538 District Counsel Kent Alm announced that the above matter, related to a trip - and -fall matter in Walnut Creek, had recently settled at mediation for $15,000, split evenly between the District and another defendant. E CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 2) Announce closed session (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Item 9.a. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced the following upcoming Committee meetings: Real Estate, Environmental & Planning — Friday, June 5 at 10 a.m. Administration — Monday, June 8 at 8 a.m. Finance — Monday, June 8 at 3 p.m. Engineering & Operations — Tuesday, June 9 at 3 p.m. d. BOARD MEMBERS 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member Causey reported on the May 27, 2015 State of the District Talk he gave as Board Liaison at the San Ramon Community Center. He said the event was attended by 35 people, including President McGill and Member Pilecki, each of whom agreed that it was a very positive opportunity to convey the District's message. Member Neiedly a) Member Nejedly and Member Pilecki reported on the May 26, 2015 Finance Committee meeting. The Board received the report without comment. Member Pilecki b) Member Pilecki and President McGill reported on the May 27, 2015 Real Estate, Environmental & Planning Committee meeting. The Board received the report without comment. Member Williams c) Member Williams and President McGill reported on the May 26, 2015 Administration Committee meeting. The Board received the report without comment. 5 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 President McGill President McGill reported on the May 28, 2015 East Bay Leadership Council Installation Dinner held in Pleasant Hill. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board None. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested a report on the revenue, expenses and budgetary impact of the District's Recycled Water Program. Ms. Gemmell stated that staff will begin presenting such information to the Real Estate, Environmental & Planning Committee tomorrow, when it reviews the wholesale aspect of the Program. Additional aspects will be discussed at subsequent Committee meetings, after which time a comprehensive report will be given to the full Board. 9. CLOSED SESSION The Board recessed at 5:58 p.m. to reconvene in closed session in the Caucus Room regarding the following matter: a. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b): • 69 La Espiral in Orinda. The Board recessed at 6:57 p.m. to reconvene in the Board Room in open session. A CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 10. REPORT OUT OF CLOSED SESSION Direction was provided to District Counsel. The Board recessed at 6:58 p.m. and reconvened in the Boardroom at 7:00 p.m. in open session. 11. ADMINISTRATIVE a. RECEIVE AND ACCEPT THE FINAL WASTEWATER COST OF SERVICE STUDY (COSS) PREPARED BY RAFTELIS FINANCIAL CONSULTANTS, INC. General Manager Roger Bailey said the Cost of Service Study (COSS) began nearly a year ago and ultimately resulted in the recommendations being considered by the Board at this meeting. He said the team involved in the COSS recognized that the recommendations represent some of the toughest decisions the Board will be faced with as an elected body. He said the team has been guided by the following principles throughout the process: 1) everything within reason must be done to minimize costs; 2) customer service is fundamental to the District's mission; 3) transparency; 4) public outreach; and 5) an attitude of openness and responsiveness toward the process. To those customers present at the meeting, he said the District's business is complex, highly regulated and very capital intensive. Simply put, the District is one of the front lines in the defense of public health and the environment. Mr. Bailey stated that the COSS prepared by Raftelis Financial Consultants, Inc., was undertaken to match the costs of providing service to customer classes with rates designed to equitably recover those costs. He said such studies provide the basis for rate design, ensure fair and equitable rates for user groups, and are the only way to ensure compliance with Proposition 218 and recent court decisions. He then reviewed the process by which the study was performed by Raftelis, as more fully described in the PowerPoint included with the agenda materials. A lengthy discussion took place among the Board Members, Sudhir Pardiwala of Raftelis, and staff regarding the merits of billing high schools using the established methodology of per- capita data versus water consumption data. The discussion included whether the schools would benefit from further studies of actual water discharge data, how irrigation differences among the schools would affect the data, and the fact that Proposition 218 provides no specific exceptions for phasing in rate increases for customer classes such as the poor or elderly. Member Causey pointed out that the bottom line is, as confirmed by District Counsel Kent Alm, that in order to have fair and equitable rates, the schools will need to pay sewer service rates consistent with the results of the COSS. Member Nejedly also confirmed with Mr. Alm that the rates may be adjusted at any time if, after further study, it is discovered that a particular customer or user class is being overcharged based on assumptions used in the COSS. U CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 Mr. Kevin Cabral, representing Renaissance Club Sport, a hotel and health club in Walnut Creek, said the rates for the hotel user class have basically doubled and the anticipated rate increase will be difficult for his company to absorb in its budget. Member Nejedly sympathized with Mr. Cabral, but commented that the COSS was undertaken to make the rates more equitable among user classes. Those user classes that will experience the largest increases are those that have been paying less than their fair share. It was moved by Member Williams and seconded by Member Pilecki to receive and accept the final Wastewater Cost of Service Study (COSS) prepared by Raftelis Financial Consultants, Inc. Motion passed by unanimous vote of the Board. 12. PUBLIC HEARINGS a. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTING UNCODIFIED ORDINANCE NO. 285 ESTABLISHING INCREASES IN THE ANNUAL SEWER SERVICE CHARGE (SSC) FOR RESIDENTIAL AND NON - RESIDENTIAL CUSTOMERS FOR THE NEXT TWO FISCAL YEARS CONSISTENT WITH THE CHART BELOW: Mr. Bailey introduced this item to consider adopting increased annual sewer service charges based on the findings of the Cost of Service Study. President McGill opened the public hearing. Mr. Nick Bozych, representing the Lafayette Park Hotel & Spa, inquired as to whether specific studies were done at the various hotels in the service area or whether standard assumptions were used. He noted that the Hotel's rates are expected to increase by 98 and 112 percent over the next two fiscal years, respectively, and it will be difficult to absorb the financial impact. Mr. Pardiwala said the COSS relied on industry strength data from the State Water Quality Resources Control Board based on actual measurements of similar business throughout the State of California. Those hotels with the highest increases basically are those that have restaurants associated with them. Of the non - industrial customers, FY 2015 -16 FY 2016 -17 Increase Annual SSC Increase Annual SSC Single Family Residences $32 $471 $32 $503 Multi- Family Residences $24 $463 $24 $487 Effective Date July 1, 2015 July 1, 2016 (Residential rates shown in dollars per residential unit.) Non - Residential As shown in the Proposition 218 Notice mailed to property owners and the Wastewater Cost of Service Study dated May 21, 2015 by Raftelis Financial Consultants, Inc. Mr. Bailey introduced this item to consider adopting increased annual sewer service charges based on the findings of the Cost of Service Study. President McGill opened the public hearing. Mr. Nick Bozych, representing the Lafayette Park Hotel & Spa, inquired as to whether specific studies were done at the various hotels in the service area or whether standard assumptions were used. He noted that the Hotel's rates are expected to increase by 98 and 112 percent over the next two fiscal years, respectively, and it will be difficult to absorb the financial impact. Mr. Pardiwala said the COSS relied on industry strength data from the State Water Quality Resources Control Board based on actual measurements of similar business throughout the State of California. Those hotels with the highest increases basically are those that have restaurants associated with them. Of the non - industrial customers, CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 Mr. Pardiwala said restaurants represent the highest strength customers in the sewer system. Mr. Scott Anderson, Chief Business Officer for San Ramon Valley Unified School District ( SRVUSD), appreciated that District staff took the time to personally visit his offices to explain the proposed rate increases. He also acknowledged that it was clear that the Board has been very thoughtful in its consideration of this matter. Having said that, he said the SRVUSD remains very concerned about the rate increases, and a protest letter on behalf of all 31 schools in the SRVUSD has been lodged with Ms. Boehme. He said SRVUSD rates are expected to increase 81 percent over the next two years, which is difficult at a time when schools are trying to bring back services that were cut during the recession. He said he would appreciate a means of stretching the rate increases out over four years to smooth the impact and allow time for further study before they are fully implemented. Mr. Kevin Cabral, who spoke earlier in the meeting, complimented the Board and staff on its presentation. He agreed with the SRVUSD's request to spread out the increases over a longer period of time. Ms. Jan Warren of Walnut Creek said she was confused about where the increased revenue from the proposed rate increases would be spent because the budgets had not yet been discussed. (It was noted that they were agendized a little later in the meeting.) She also thanked the District for its support of the CoCo San Sustainable Farm project. Ms. Alesia Strauch of Danville, whose children attend SRVUSD schools, said the Proposition 218 Notice did not provide a clear understanding of how much additional revenue was anticipated from the rate increases, nor how it would be spent. She said she received additional explanatory information from District staff but wished more information had been shared up front, particularly the information presented at this meeting by Mr. Bailey with respect to the increased costs to the schools. She also wondered if the reduction in usage by potable water customers would equate to less wastewater flow to the District, thereby reducing the need for some of the increased revenue. Member Causey explained that while wastewater flows have reduced due to water conservation, over 80 percent of the District's maintenance costs are fixed. Although there is some trade -off for the reduced flow, the effects are relatively insignificant. He also suggested that the District discuss the idea of setting up a blue ribbon panel comprised of representatives from different customer classes, stakeholders, and staff to receive information and conduct outreach concerning rate - related issues facing the District. Mr. Joe Rubay of Alamo expressed concern about the recently history of rate increases and the increasing proportion the sewer service charge represents on his property tax bill. President McGill closed the public hearing. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 Member Nejedly stated that he would, within the confines of the law, work with staff and District Counsel to implement a payment program to help ease the impact of the proposed rate increases and conduct studies to make sure each customer is paying their fair share. Member Causey proposed that staff return to the Board in January with a further study that would allow the District to modify rates for certain customers, if appropriate, prior to the due date for the second property tax installment in Spring 2016. In response to a question from Member Pilecki, Mr. Alm said the District could provide payment deferral options to those customers who request such an option, provided there is full cost recovery. Ms. Boehme stated that as of 3:00 p.m., 55 legally valid written protests were received, 31 of which were from SRVUSD. A total of 75 written responses were received as well as 11 phone calls. Member Pilecki noted that a number of the written protests were from senior citizens on fixed income. He asked if a program could be developed to assist such customers. He also encouraged staff to lobby for a pending bill in the legislature intended to provide leniency in this regard. President McGill called for a motion to adopt proposed uncodified Ordinance No. 285 establishing increases in the SSC for the next two fiscal years. Mr. Alm noted that a revised proposed ordinance had been handed out just prior to the meeting to correct some minor language issues, but the corrections had no effect on the amount of the proposed rate increases. It was moved by Member Pilecki and seconded by Member Williams to find that there was not a majority protest as indicated by the receipt of only 55 legally -valid letters in opposition from more than 100,000 property owners, and adopt Uncodified Ordinance No. 285 establishing increases in the annual SSC for residential and non- residential customers for the next two fiscal years as specified in the chart above. Motion passed by unanimous roll call vote of the Board. With regard to the Board's desire to entertain some sort of payment plan option for those customers substantially affected by the rate increases, President McGill said he would entertain a motion. Mr. Alm noted that any such plan would result in individual customer agreements, similar to those for installment payments on connection fees. It was moved by Member Nejedly and seconded by Member Pilecki to direct staff to develop and bring back to the Board for evaluation payment plan options, which would include full cost recovery with interest tied to that of the most current Local Agency Investment Fund (LAIF) and terms beyond two years, to assist those non- 10 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 residential customers most impacted by the SSC increases. Motion passed by the following roll call vote: AYES: Members: Nejedly, Pilecki, Williams, McGill NOES: Members: Causey ABSTAIN: Members: None With regard to his vote against the motion, Member Causey said that he was not opposed to providing payment plan options to customers, but when a deferral financing option was offered to schools during the recent outreach process, none were interested. He expressed concern about the amount of staff time it will take to develop a program with potentially minimal customer participation. Based on the earlier discussion, it was moved by Member Causey and seconded by Member Nejedly to direct staff to conduct a brief spreadsheet analysis of acreage and actual water consumption data for schools to compare actual usage with the data presented in the COSS so the Board may make an evaluation in January 2016 as to whether any fee adjustment is warranted prior to payment of the second property tax installment payment. Motion passed by unanimous vote of the Board. President McGill called a recess at 8:53 p.m. The meeting resumed at 9:00 p.m. b. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTING UNCODIFIED ORDINANCE NO. 286 ESTABLISHING A 3 PERCENT INCREASE IN THE ANNUAL RECYCLED WATER CHARGE FOR RECYCLED WATER CUSTOMERS FOR EACH OF THE NEXT TWO YEARS CONSISTENT WITH THE CHART BELOW: FY 2015 -16 FY 2016 -17 Annual Annual User Group Increase Charge Increase Charge Potable Water Customers $0.10 $3.38 $0.10 $3.48 Canal (Raw) Water Customers $0.05 $1.61 $0.05 $1.66 Effective Date July 1, 2015 July 1, 2016 (Rates shown in dollars per 1,000 gallons) Mr. Bailey said recent changes in the Government Code have expanded the requirements of Proposition 218 to now include recycled water. A 3 percent annual increase to the District's recycled water rates has been proposed for the next two years. The District's rates are approximately 25 percent below potable rates for the Contra Costa Water District. Only customers who receive recycled water will pay these recycled water charges. President McGill opened the public hearing. There being no public comment, the public hearing was closed. District Counsel Kent Alm said the rates were not initially set to recapture 100 percent of the cost; they were set to be competitive with potable water. Raftelis has 11 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 concluded that the proposed rate increases do not exceed the cost of providing this service; therefore, the proposed rates meet the cost of service requirements under Proposition 218. It was noted that there were no protests filed with regard to the proposed rate increases for the recycled water user groups. It was moved by Member Causey and seconded by Member Nejedly to adopt Uncodified Ordinance No. 286 establishing increases in the annual Recycled Water Service Charge for potable water customers and canal (raw) water customers for the next two fiscal years as specified in the chart above. Motion passed by unanimous roll call vote of the Board. C. CONDUCT PUBLIC HEARINGS ON THE FOLLOWING MATTERS; REVIEWED BY FINANCE COMMITTEE: President McGill opened one public hearing for both Items 12.c.1) and 12.c.2). There being no public comment, the public hearing was closed. 1) Consider adopting Uncodified Ordinance No. 287 to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. Reviewed by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. Mr. Bailey stated that each year, the District calculates a variety of permit, inspection, and other fees, and adjusts them as needed. Ms. Gemmell reviewed the PowerPoint contained in the agenda materials, which included a synopsis of the customer outreach efforts made to the development community. There were no attendees at an informational meeting for stakeholders held on May 28, 2015. It was moved by Member Pilecki and seconded by Member Williams to adopt Uncodified Ordinance No. 287 and necessary findings, to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. Motion passed by unanimous vote of the Board. 2) Consider adopting Uncodified Ordinance No. 288 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. Mr. Bailey said capacity fees represent new users' buy -in to the existing assets of the District and are recalculated each year. Ms. Gemmell briefly reviewed the PowerPoint contained in the agenda materials and summarized the outreach efforts with regard to this year's recalculation of the capacity 12 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 fees. There were no attendees at an informational meeting for stakeholders held on May 28, 2015. It was moved by Member Pilecki and seconded by Member Causey to adopt Uncodified Ordinance No. 288 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. Motion passed by unanimous vote of the Board. d. CONDUCT A PUBLIC HEARING TO CONSIDER THE FOLLOWING MATTERS: • ADOPTING THE FY 2015 -16 CAPITAL IMPROVEMENT BUDGET (CIB) FOR INCLUSION IN THE FY 2015 -16 DISTRICT BUDGET, • APPROVING THE 2015 TEN -YEAR CAPITAL IMPROVEMENT PLAN (CIP), AND • MAKING THE FINDING THAT THE DOCUMENTS ARE EXEMPT FROM CEQA Capital Projects Division Manager Edgar Lopez presented a brief overview of the FY 2015 -16 CIB and 2015 Ten -Year CIP. Approval was recommended by Engineering & Operations Committee. President McGill opened the public hearing. There being no members of the public present, the public hearing was closed. It was moved by Member Pilecki and seconded by Member Causey to adopt the FY 2015 -16 CIB for inclusion in the FY 2015 -16 District Budget, approve the 2015 Ten - Year CIP, and find that the documents are exempt from CEQA. Motion passed by unanimous vote of the Board. e. CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTING THE FOLLOWING BUDGETS FOR FY 2015 -16: • OPERATIONS AND MAINTENANCE BUDGET, • DEBT SERVICE FUND BUDGET, AND • SELF - INSURANCE FUND BUDGET. Mr. Bailey said there would be no presentation on the above budgets because they were explained at the May 21, 2015 Board meeting. However, he said Director of Administration David Heath and Finance Manager Thea Vassallo were available to respond to questions. Approval of all three budgets was recommended by Finance Committee. President McGill opened the public hearing. There being no members of the public present, the public hearing was closed. Member Williams announced that as Executive Director of Bay Area Clean Water Agencies (BACWA) he must recuse himself from voting on that portion of the Operations and Maintenance (O &M) Budget related to any budgeted financial 13 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of June 4, 2015 transactions with BACWA. Member Causey announced that as a consultant who periodically works for BACWA, he too must recuse himself. Members Williams and Causey thereafter recused themselves from this item due to a conflict of interest and left the Board Room. It was moved by Member Pilecki and seconded by Member Nejedly to approve and adopt those portions of the FY 2015 -16 O &M Budget related to BACWA. Motion passed by unanimous vote of the Board Members present. Members Williams and Causey returned to the Board Room. It was moved by Member Williams and seconded by Member Pilecki to approve and adopt the remainder of the FY 2015 -16 O &M Budget, as well as the Debt Service Fund Budget, and Self- Insurance Fund Budget. Motion passed by unanimous vote of the Board. 13. ADJOURNMENT There being no further business to come before the Board, President McGill adjourned the meeting at 9:17 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California z