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HomeMy WebLinkAboutBOARD ACTION SUMMARY 06-04-15Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday June 4, 2015 5:30 p.m. (public hearings — 7:00 p.m.) 5:30 p.m. 1. ROLL CALL President McGill called the meeting to order at 5:30 p.m. BOARD OF DIRECTORS: MICHAEL R MfCG /LL Prevident TAD J P/LECK/ President Prn Tem PAUL H CAUSEY JAMES NEJEDLY DAVID R WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 wwW. centrnlsan. org PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive Construction Management Association of America (CMMA) award for the Concord Landscape Project. BOARD ACTION: Planning and Development Services Division Manager Danea Gemmell presented the award to Board President McGill. 4. CONSENT CALENDAR a. Approve minutes of May 7, 2015 Board meeting. b. Approve expenditures dated June 4, 2015. Approval recommended by Finance Committee. June 4, 2015 Board Action Summary Page 2 C. Receive April 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Review financial status and budget of the Self- Insurance Fund and approve the allocation of $1.5 million to the Fund from the Fiscal Year (FY) 2015 -16 Operations and Maintenance Budget. Approval recommended by Finance Committee. e. Authorize the General Manager to renew insurance coverage for FY 2015 -16 for excess liability and property coverage. Approval recommended by Finance Committee. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the FY 2015 -16 Sewer Service Charges on the Contra Costa County tax roll for collection. g. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the following charges for FY 2015 -16 on the Contra Costa County tax roll for collection: • Capacity Use Charges; • Assessments for Contractual Assessment Districts (CADs) and Alhambra Valley Assessment Districts (AVADs); and • Assessments for other Fee Installment Payment Programs. h. Adopt new Board Policy (BP) 018 — Sick Leave for Temporary Employees. Approval recommended by Administration Committee. Authorize the General Manager to execute an agreement with Woolpert, Inc. with a cost ceiling of $400,000 for implementation services for the Computerized Maintenance Management System (CMMS) Replacement, District Project 8242. Approval recommended by Engineering & Operations Committee. j. Authorize the General Manager to execute a construction contract change order with W.M. Lyles Company (District Project 7285) in an amount not to exceed $150,000 for the installation of the Kiewit Recycled Water Hydrant. Approval recommended by Engineering & Operations Committee. k. Confirm publication of summary of uncodified District Ordinance No. 284 regarding reimbursement fees for properties that could connect to Job 6508 sewers on Calmar Vista Road in Danville. Award a construction contract in the amount of $579,000 to Aztec Consultants, Inc., the lowest responsive and responsible bidder for the Treatment Plant Safety Enhancements, Phase 4 Revised, District Project 7311; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. June 4, 2015 Board Action Summary Page 3 M. Adopt Resolution 2015 -014 authorizing execution of a quitclaim deed to Albert R. Rubey, Trustee of the Albert R. Rubey Trust, for obsolete rights at 3189 Danville Blvd. in Alamo (APN 191- 093 -048), and authorizing staff to record documents with the Contra Costa County Recorder. n. Adopt Resolution 2015 -015 accepting a grant of easement related to the Martinez Sewer Renovations, Phase 4, District Project 8415 for property owner Kris R. Koller, Trustee of the Kris R. Koller Trust, 340 Gilger Avenue, Martinez (APN 370 - 082 - 018 -0), and authorizing staff to record documents with the Contra Costa County Recorder. o. Authorize the General Manager to renew the existing Source Control and Pollution Prevention Support Services Agreement with Mt. View Sanitary District (MVSD), expiring June 30, 2015, for two years, through June 30, 2017 with an option to extend the agreement an additional two years, through June 30, 2019. Approval recommended by Real Estate, Environmental & Planning Committee. P. Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. (including work performed by CH2M Hill) in an amount not to exceed $4,044,988 to develop the Comprehensive Wastewater Master Plan (CWMP), and find that the project is exempt from CEQA. Approval recommended by Real Estate, Environmental & Planning Committee. BOARD ACTION: All items except Items 4.j. and 4.p. of the Consent Calendar were adopted unanimously. Item 4.j was adopted 4 -1; Pilecki, No. Item 4.p. was adopted 4 -1; Nejedly, No. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. General Manager 1) General Manager Announcements None. b. Counsel for the District 1) Announce settlement of Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. June 4, 2015 Board Action Summary Page 4 2) Announce closed session (pursuant to Government Code Section 54957.7) BOARD ACTION: Received the announcements. C. Secretary of the District Announced the following Committee meetings: Real Estate, Environmental & Planning — Friday, June 5 at 10 a.m. Administration — Monday, June 8 at 8 a.m. Finance — Monday, June 8 at 3 p.m. Engineering & Operations — Tuesday, June 9 at 3 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • May 27, 2015 — State of the District Talk (as Board Liaison) at San Ramon Community Center (stipend). Member Nejedly a) May 26, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki b) May 27, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams c) May 26, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • May 28, 2015 — 2015 East Bay Leadership Council Installation Dinner, Pleasant Hill (expenses). BOARD ACTION: Received the reports. June 4, 2015 Board Action Summary Page 5 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. BOARD ACTION: None. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey requested a report on the revenue, expenses and budgetary impact of the District's Recycled Water Program. Ms. Gemmell stated that a report on wholesale costs was being presented on June 5, 2015 to the Real Estate, Environmental & Planning Committee, after which time a report will be made to the full Board. 9. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. BOARD ACTION: Held the closed session. 10. REPORT OUT OF CLOSED SESSION Direction was provided to District Counsel. 11 12. 7:00 p.m. ADMINISTRATIVE June 4, 2015 Board Action Summary Page 6 a. Receive and accept the final Wastewater Cost of Service Study (COSS) prepared by Raftelis Financial Consultants, Inc. BOARD ACTION: Received and accepted final Wastewater COSS. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting Uncodified Ordinance No. 285 establishing increases in the annual Sewer Service Charge (SSC) for residential and non - residential customers for the next two fiscal years consistent with the chart below: FY 2015 -16 FY 2016 -17 Increase Annual SSC Increase Annual SSC Single Family Residences $32 $471 $32 $503 Multi - Family Residences $24 $463 $24 $487 Effective Date July 1, 2015 July 1, 2016 (Residential rates shown in dollars per residential unit.) Non - Residential As shown in the Proposition 218 Notice mailed to property owners and the Wastewater Cost of Service Study dated May 21, 2015 by Raftelis Financial Consultants, Inc. Ms. Boehme provided a current tally of Proposition 218 protests, noting that 55 legally valid protests were received in opposition. BOARD ACTIONS: 1. Made the finding that there was not a majority protest; and adopted via roll call vote Uncodified Ordinance No. 285 establishing increases in the annual Sewer Service Charge (SSC) for residential and non - residential customers for the next two fiscal years as specified in the chart above. (Roll call vote: Unanimous.) 2. Directed staff to develop and bring back to the Board for evaluation payment plan options, which would include full cost recovery with interest tied to that of the most current Local Agency Investment Fund (LAIF) and terms beyond two years, to assist those non - residential customers most impacted by the SSC increases. (Roll call vote: 4 -1; Causey, No.) June 4, 2015 Board Action Summary Page 7 3. Directed staff to conduct a brief spreadsheet analysis of acreage and actual water consumption data for schools to compare actual usage with the data presented in the COSS so the Board may make an evaluation in January 2016 as to whether any fee adjustment is warranted prior to payment of the second property tax installment payment. (Unanimous.) b. Conduct a public hearing to consider adopting Uncodified Ordinance No. 286 establishing a 3 percent increase in the annual Recycled Water Charge for recycled water customers for each of the next two years consistent with the chart below: User Group Potable Water Customers Canal (Raw) Water Customers Effective Date FY 2015 -16 FY 2016 -17 Annual Increase Charge $0.10 $3.38 $0.05 $1.61 July 1, 2015 (Rates shown in do Annual Increase Charge $0.10 $3.48 $0.05 $1.66 July 1, 2016 llars per 1,000 gallons) BOARD ACTION: Adopted Uncodified Ordinance No. 286 establishing increases in the annual Recycled Water Service Charge for potable water customers and canal (raw) water customers for the next two fiscal years as specified in the chart above. C. Conduct public hearings on the following matters; reviewed by Finance Committee: 1) Consider adopting Uncodified Ordinance No. 287 to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. Reviewed by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. BOARD ACTION: Adopted Uncodified Ordinance No. 287 and necessary findings, to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. 2) Consider adopting Uncodified Ordinance No. 288 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. June 4, 2015 Board Action Summary Page 8 BOARD ACTION: Adopted Uncodified Ordinance No. 288 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. d. Conduct a public hearing to consider the following matters: • Adopting the FY 2015 -16 Capital Improvement Budget (CIB) for inclusion in the FY 2015 -16 District Budget, • Approving the 2015 Ten -Year Capital Improvement Plan (CIP), and • Making the finding that the documents are exempt from CEQA. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Adopted the FY 2015 -16 CIB for inclusion in the FY 2015 -16 District Budget, approved the 2015 Ten -Year CIP, and made the finding that the documents are exempt from CEQA. e. Conduct a public hearing to consider adopting the following budgets for FY 2015 -16: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. Approval recommended by Finance Committee. BOARD ACTION: Approved and adopted those portions of the FY 2015- 16 Operations and Maintenance (O &M) Budget related to Bay Area Clean Water Agencies (BACWA). (3 -0 -2; Williams and Causey recused themselves from this item due to a conflict of interest and were not present for the vote.) Approved and adopted the remainder of the FY 2015 -16 O &M Budget, as well as the Debt Service Fund Budget, and Self- Insurance Fund Budget. (Unanimous.) 13. ADJOURNMENT — at 9:17 p.m.