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HomeMy WebLinkAbout03. Brent Ives Consulting proposal letterBHI MANAGEMENT CONSULTING 3� Organizational l;fficiency for Public Agencies Mr. Roger Bailey, General Manager April 21, 2015 Central Contra Costa Sanitation District 5019 Imhoff Place Concord, CA 94553 Subject: Proposal to work with the Board of Directors Dear Mr. Bailey, This proposal letter outlines the basic approach that BHI Management Consulting will take for assisting the CCCSD Board of Directors with improving their overall function and unity through assessment, one -on -one interviews and workshops(s). The intended deliverable is to clarify the roles of the individual board members and the full board, consider Board norms, Board best practices and working toward practices to improve overall board dynamics and function. Brent Ives is assigned as consultant and class facilitator for this work. Workscope 1. Preparation - Consultant will first request all relevant documentation for review allowing added context and background for the workshop effort. 2. Board and GM Interviews — Consultant will meet with the Admin. committee, interview the individual Board members and District GM. These interviews usually are conducted for 1 hour each and they can take place over time, but completing at least two weeks prior to the Board workshop. 3. Workshop - Consultant will prepare for and facilitate the first 3 -4 hour workshop session with the Board of Directors to achieve agreed upon deliverables with the topics generally surrounding the Role of the Board and Best Governance Practices. Potential topics anticipated are: 1. The Basis, Evolution and Obligation of Board Membership 2. Board Member Role 3. Board Governance /Process 4. Board Team Membership 5. Optimizing the Use of Committees 6. Communicating as Board Member 4. Telephone De -brief - Consultant will conduct a de -brief teleconference with the District General Manager and, if desired, Board President to discuss the results of the workshop, findings from the workshop and initial recommendations of the District. 5. Report — Consultants will provide a brief written report outlining the results of the workshop and recommendations for the District in these areas. BHI MANAGEMENT CONSUL TING "Organizational Efficiency for Public Agencies" Cost — BHI Management Consulting proposes the fixed fee of $5500.00 including all expenses relating to preparation, travel and the fee for services at the workshop and any teleconference fees. Primary Consultant Introduction — Brent Ives has worked with numerous Special Districts and Cities across the state dealing with organizational issues primarily in optimizing operational approach for each Agency as needed. He works with Special District Boards each week and has for 15 years. His consulting firm, BHI Management Consulting, has assisted Special Districts across California with strategic planning and training in governance roles, serving nearly 100 special districts with strategic plans. Brent is with districts each week and often with as many as four each week. Brent serves as a faculty member on the Special Districts Governance Academy for Special District Board members, teaching classes in "Evaluating the General Manager ", "Foundations of Governance ", "Setting Direction and Community Leadership" and "The Board's Role in Human Resources ". Brent has taught representative Board members and staff from over 100 agencies across the state and Oregon. He is the Chapter Ambassador for the CSDA and teaches his own curriculum on Strategic Planning for Association sponsored classes across California. He is educated in Organizational Behavior at the University of San Francisco, 26 years experience as a Technical Manager for the Lawrence Livermore National Laboratory and 14 years as a City Council Member in the City of Tracy, California. From 2006 through 2014 he was the directly elected Mayor of Tracy and a member of the Altamont Commuter Express (commute rail service) Commission, a member of the South County Fire Protection Authority in San Joaquin County and the San Joaquin Council of Governments. Brent and BHI Management Consulting bring unique perspective to the strategic planning that differentiates them from other firms. Brent is also an experienced manager who has led groups of engineers and technicians on complex multi - million dollar projects for the Department of Energy at the Lawrence Livermore National Laboratory. The experience of being a seasoned elected official of 22 years, of being an experienced manager and of a solid education and experience in organizational behavior, coupled with his firm's focus on public agencies brings a unique perspective to the manager evaluation process. BHI has performed several similar projects for special districts and other public agencies in the past .BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" I hope that this information adequately presents the qualifications necessary to fulfill your requirements to assist the Board with this workshop. Please feel free to call or email me with any questions or need for clarification. Your signature below and /or a purchase order or other formal notice to proceed will allow the project to begin. Similar projects - - Cordova Recreation and Park District — Jim Rogems, General Manager - Yorba Linda Water District — Mr. Marc Marcantonio, GM - Las Gallinas Valley Sanitary District — Mark Williams, GM - West Bay Sanitary District — Phil Scott, GM - West County Sanitary District — EJ Shalaby, GM - Rodeo Sanitary District — Steve Beall, DM - Mt. View Sanitary District — Neal Allen, DM - Marin /Sonoma Vector - Mosquito Control District — Phil Smith, GM We are confident that this information adequately presents the qualifications necessary to fulfill your requirements to assist the Board with this workshop. Please feel free to call or email me with any questions or need for clarification. Your signature below and /or a purchase order or other formal notice to proceed will allow the project to begin. Sincerely, Brent H. Ives Brent H. Ives, Principal BHI Management Consulting Approval: Roger Bailey, General Manager Central Contra Costa Sanitation District Concord, CA 3