HomeMy WebLinkAbout06. Draft PP to authorize GM to execute agreement with Anchor Engineering and amend agreements with Harvest Technical Services, Inc. and JN EngineeringCentral Contra Costa Sanitary District /
BOARD OF DIRECTORS (,p •
POSITION PAPER
Board Meeting Date: July 9, 2015 • 'M
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH ANCHOR ENGINEERING AND AMEND AGREEMENTS WITH
HARVEST TECHNICAL SERVICES, INC. AND JN ENGINEERING TO
PROVIDE AS- NEEDED CONSTRUCTION INSPECTORS FOR CAPITAL
IMPROVEMENT PROJECTS
Submitted By: Initiating Dept. /Div.:
Mark Wenslawski, Associate Engineer Engineering and Technical Services/
Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mestetsky — Senior Engineer
C. Mizutani — Senior Engineer
E. Lopez — Capital Projects Division Manager Roger S. Bailey
General Manager
JM Petit — Director of Engineering and Technical Services
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering service contracts for amounts greater than $100,000
or revising an existing agreement above 15% of the total agreement amount.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Anchor Engineering (Anchor) and amend agreements with Harvest Technical Services,
Inc. (Harvest) and JN Engineering (JNE) to provide construction inspectors on an
as- needed basis for up to two years.
FINANCIAL IMPACTS: The total estimated cost for the inspection services is
$500,000. These costs will be paid for under the Fiscal Year (FY) 2015 -16 Capital
Improvement Budget (CIB) and Plan, and extend into FY 2016 -17.
ALTERNATIVES /CONSIDERATIONS: The District could add full -time positions or
request that staff perform the work, which is not recommended since the inspection
work required is seasonal.
BACKGROUND: Several construction projects have been or will soon be presented to
the Board for award in the Collection System and Treatment Plant programs. Capital
Projects staff provides construction management, resident engineering, and inspection
duties for District projects, and supplements with consultant inspectors on an as- needed
basis. An evaluation of the construction work projected in 2015 -16 and 2016 -17
indicates that hiring up to four additional inspectors may be necessary during the
seasonal peak summer months.
On April 23, 2015, a Request for Proposals (RFP) was publicly advertised on the
District's website and PlanetBids, a service the District uses to advertise electronically.
Ten firms responded with qualified and responsive proposals. Pricing ranged from a low
of $73 /hour to a high of $165 /hour. After evaluating the proposals based on
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POSITION PAPER
Board Meeting Date: J U ly 9, 2015
Subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH ANCHOR ENGINEERING AND AMEND AGREEMENTS WITH
HARVEST TECHNICAL SERVICES, INC. AND JN ENGINEERING TO
PROVIDE AS- NEEDED CONSTRUCTION INSPECTORS FOR CAPITAL
IMPROVEMENT PROJECTS
qualifications, rates, and proximity to the District, staff selected Harvest, JNE, and
Anchor Engineering. Staff is recommending authorizing or amending contracts with
these firms.
On April 17, 2014, the Board authorized the General Manager to execute an agreement
with JNE and Harvest for $100,000 each. These agreements will be amended to include
the services and rates provided under the RFP. Therefore, the JNE agreement will be
amended to include an additional $250,000, resulting in a total contract amount not to
exceed $350,000 (standard hourly rate of $73 /hour). JNE is scheduled to be the primary
inspection service for the Collection System Program. The Harvest agreement will be
amended to include an additional $150,000, resulting in a total contract amount not to
exceed $250,000 (standard hourly rate from $81 to $95 /hour). Harvest is scheduled to
be the primary inspection service for the Treatment Plant Program. Staff has negotiated
an hourly rate of $135 with Anchor Engineering and is recommending a contract amount
not to exceed $100,000 to provide as- needed inspection for the Collection System and
Treatment Plant Programs.
The types of inspection services included in these contracts are as- needed relief
inspection, full -time inspection for projects, and urgent and emergency construction
inspection. The cost for the services will be paid directly by the capital improvement
projects, and no separate budget is requested at this time. Staff has estimated up to
6,000 hours of time, plus miscellaneous charges (travel, reproduction, etc.), for
construction inspectors for the M1 CIPP Rehabilitation Project; Lafayette Sewer
Renovations, Phases 9 and 10; Martinez Sewer Renovations, Phase 4; North Orinda
Sewer Renovations, Phase 6; Treatment Plant Safety Enhancements, Phase 4
Revised; Treatment Plant Piping Renovations, Phase 8; and other District projects
identified in the FY 2015 -16 CIB.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at its meeting on June 10, 2015, and recommended ....
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering service agreement with the following listed consultants and
amounts to provide construction inspection services for the District's capital
improvement projects up to two years:
• Amend the Harvest Technical Services Agreement No. 042302 in an amount not
to exceed $150,000;
• Amend the JN Engineering Agreement No. 041703 in an amount not to exceed
$250,000;
• Execute an agreement with Anchor Engineering in an amount not to exceed
$100,000.
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