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Home My WebLink About05. Draft PP to award contract for Treatment Plant Piping Renovations, Ph 8, DP 7310Central Contra Costa Sanitary District r BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 9, 2015 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH <CONTRACTOR NAME> FOR THE CONSTRUCTION OF THE TREATMENT PLANT PIPING RENOVATIONS PHASE 8, DISTRICT PROJECT 7310 Submitted By: Initiating Dept. /Div.: Brad Leidecker, Associate Engineer Engineering and Technical Services /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Mizutani — Senior Engineer E. Lopez — Capital Projects Division Manager J -M Petit — Director of Engineering and Technical Services [Delete if not needed] K. Alm Roger S. Bailey Counsel for the District General Manager ISSUE: On June 5, 2015, Insert Number sealed bids were received and opened for the construction of the Treatment Plant Piping Renovations Phase 8, District Project 7310. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $1,720,000, including planning, design, bid price, contingency, and construction management. This project is included in the fiscal year (FY) 2015 -16 Capital Improvement Budget (CIB) with a total estimated project budget of $1,750,000. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: Many of the piping and mechanical systems at the treatment plant have been in place for over 35 years, and are deteriorating. These systems convey and process wastewater, sludge, steam, air, and other utility services between the various sections of the plant. Failures of such systems reduce the reliability and can adversely impact the treatment process. The Treatment Plant Piping Renovations Phase 8 Project will renovate and /or replace various piping, instrumentation and equipment in the treatment plant that have been identified by engineering, operations and maintenance staff. The scope includes various Page 1 of 6 POSITION PAPER Board Meeting Date: July 9, 2015 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH <CONTRACTOR NAME> FOR THE CONSTRUCTION OF THE TREATMENT PLANT PIPING RENOVATIONS PHASE 8, DISTRICT PROJECT 7310 piping systems, valves, valve actuators, secondary scum pumps, boiler steam flow and level transmitters and a sodium hyphochlorite tank. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction is $1,100,000. This project was advertised on May 7 and 14, 2015. Insert Number sealed bids ranging from $Insert Number to $Insert Number were received and publicly opened on June 5, 2015. The Engineering Department conducted a technical and commercial review of the bids and determined that Insert Company is the lowest responsive bidder with a bid amount of $Insert Number. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, survey, resident engineering, and submittal review. Construction inspection will be provided under the District agreement with Harvest Technical Services. The funds required to complete this project, as shown in Attachment 3, are $1,470,000. The total cost of the Treatment Plant Piping Renovations Phase 8 is anticipated to be $1,720,000. This project is included in the FY 2015 -16 CIB on page TP -28. Staff has conducted a budget analysis of the Treatment Plant Program budget and concluded that adequate funds are available, as shown below: FY 2015 -16 Allocation Budget TP Program Authorized Estimated Allocations for Projects $ 16,013,000 Supplemental Board Authorizations $ 0 Allocations Returned from Closeouts $ 0 Total Board Authorized Allocations $ 16,013,000 FY 2015 -16 Allocations to Date $ 0 This Allocation for DP 7310 $ 1,470,000 Remaining Unallocated Budget $ 14,543,000 Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 15302, because it involves replacement of existing public facilities at substantially the same locations and with the same purpose and level of activity as the facilities being replaced. Any capacity increases are for non - growth inducing, wet weather purposes. This project also is exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous construction projects of this nature, the relatively short distances involved, and the District's mitigating construction Page 2 of 6 POSITION PAPER Board Meeting Date: July 9, 2015 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH <CONTRACTOR NAME> FOR THE CONSTRUCTION OF THE TREATMENT PLANT PIPING RENOVATIONS PHASE 8, DISTRICT PROJECT 7310 specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this project at its meeting on June 9, 2015, and recommended XXX of the project. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $Insert Number for the construction of the Treatment Plant Piping Renovations Phase 8, District Project 7310, to Insert Company, the lowest responsive and responsible bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post -Bid / Preconstruction Estimate Page 3 of 6 ATTACHMENT 1 TREATMENT PLANT PIPING RENOVATIONS PHASE 8 DISTRICT PROJECT 7310 PROJECT LOCATION MAP QR E Cdr 3% Za _, o PROJECTAREA 1 � ` PROJECT AREA CONTRACTOR ` FIELD OFFICE AND STAGING AREEA/� Page 4 of 6 0 0 % �J ATTACHMENT 2 TREATMENT PLANT PIPING RENOVATIONS PHASE 8 DISTRICT PROJECT 7310 SUMMARY OF BIDS PROJECT NO.: 7310 NO. OF ADDENDA: 1 DATE/TIME: JUNE 5,2015/2:00 PM PROJECT NAME: TREATMENT PLANT PIPING RENOVATIONS PHASE 8 PROJECT MANAGER: BRAD LEIDECKER PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA ENGINEER'S EST.: $1,100,000 NO. BIDDER BID PRICE 1 2 3 4 5 6 7 8 BIDS OPENED BY /s/ DATE: Page 5 of 6 ATTACHMENT 3 TREATMENT PLANT PIPING RENOVATIONS PHASE 8 DISTRICT PROJECT 7310 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $1,100,000 b. Contingency at 15% $165,000 SUBTOTAL - CONSTRUCTION COST $1,265,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - CM, Engineering $80,000 - Survey and As- builts $15,000 - POD Coordination $20,000 b. Consultants - Inspection $75,000 - Material Testing $5,000 - Structural Engineering $5,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $200,000 15.8% 3. PREBID EXPENDITURES a. Engineering: Planning, Design and POD Coordination $250,000 19.8% b. Consultant Fees $5,000 0.4% SUBTOTAL - PREBID EXPENDITURES $255,000 20.2% 4. TOTAL PROJECT COST $1,720,00 5. FUNDS AUTHORIZED TO DATE $250,00 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5 ) $1,470,00j Page 6of6