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HomeMy WebLinkAbout03. Review of Committee Charter3, Central Contra Costa Sanitary District DATE: June 9, 2015 TO: ENGINEERING AND OPERATIONS COMMITTEE CHAIR CAUSEY AND MEMBER NEJEDLY FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT—, P)C SUBJECT: REVIEW OF COMMITTEE CHARTER Issue The Secretary of the District has been directed to schedule a review of existing Board Policies by the Administration Committee. Background The Administration Committee is systematically working through a review of existing Board Policies. At its meeting on May 26, 2015, the Committee reviewed Board Policy BP 013, Standing Committee Charters, and recommended that each of the four Standing Committees review their own Charter for possible revisions. Staff has already reviewed all the Committee Charters and proposed a few, non - substantive revisions, such as title changes. Please review your Committee's Charter and bring any proposed revisions to the June 9 Committee meeting. Any proposed changes will be scheduled for final review by the Administration Committee and then the full Board. Number: BP 013 Authority: Board of Directors Effective: March 6, 2014 Revised: Reviewed: Initiating Dept. /Div.: Administration BOARD POLICY i s www.centralsan.org STANDING COMMITTEE CHARTERS PURPOSE The purpose of this Beard PGIdGy is to adopt charters for the District's Standing Committees. POLICY The Board has determined that it is beneficial to adopt charters for each of the District's Standing Committees below: Administration Finance Engineering & Operations �`SPe. <tTWI(Ch&d Real Estate, Environmental & Planning These charters define the mission and goals of the Committees, list key staff liaisons, and set forth the Committee scope with an emphasis on policy rather than operational matters. They provide a framework within which the Committees and staff can operate. They can be revised as needed by the Board. The General Manager will determine to which Committee items are assigned as they arise, and, in cases where certain topics may span two Committees, the General Manager may confer with the Board President for guidance. [Original Retained by the Secretary of the District] Number: BP 013 STANDING COMMITTEE CHARTERS Page 4 of 6 CHARTER ENGINEERING & OPERATIONS COMMITTEE Chair Committee Members: Member Meeting Schedule: Monthly subject to rescheduling or cancellation Primary Staff Liaison: General Manager Secretary of the District Director of Engineering & Technical Services Deputy General Manager ' Capital Projects Division Manager Collection System Operations Division Manager Planning & Development ServicesERVi FOR meR l SeFV *Ge- Division Manager Plant Operations Division Manager Plant Maintenance Division Manager Committee Mission/ The Mission of the Engineering & Operations Committee is Goals: primarily to provide oversight and direction to staff on Board - adopted policy issues relating to the District's Capital Improvement Program and Operations consistent with the District's Mission, Vision and Values and Strategic Plan. Goals: • Fiscal sustainability • Budgetary transparency • Ensure appropriate level of internal controls • Regulatory compliance • Operational effectiveness /resilience • Oversight of District Safety Program Committee Scope: The Committee may review and make recommendations to the full Board. The Committee may direct the General Manager to conduct additional research on policy issues within the Committee Charter. The Committee may concur with General Manager recommendations when within General Manager authority, which will be reported to the Board as appropriate. • Reviews Capital Improvement Program and Budget for planning, funding and regulatory compliance, and transparency • Reviews Engineering, Plant Operations, Maintenance and Collection System Operations issues as they arise; keeps Board informed as to how these issues impact customer service and the priority of upcoming capital work • Reviews Asset Management Program • Reviews and monitors District's Safety Program Accepted by Board: March 6, 2014