HomeMy WebLinkAbout03. Review of Committee Charter3,
Central Contra Costa Sanitary District
DATE: June 9, 2015
TO: ENGINEERING AND OPERATIONS COMMITTEE
CHAIR CAUSEY AND MEMBER NEJEDLY
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT—, P)C
SUBJECT: REVIEW OF COMMITTEE CHARTER
Issue
The Secretary of the District has been directed to schedule a review of existing Board
Policies by the Administration Committee.
Background
The Administration Committee is systematically working through a review of existing
Board Policies. At its meeting on May 26, 2015, the Committee reviewed Board Policy
BP 013, Standing Committee Charters, and recommended that each of the four
Standing Committees review their own Charter for possible revisions. Staff has already
reviewed all the Committee Charters and proposed a few, non - substantive revisions,
such as title changes.
Please review your Committee's Charter and bring any proposed revisions to the June 9
Committee meeting. Any proposed changes will be scheduled for final review by the
Administration Committee and then the full Board.
Number: BP 013
Authority: Board of Directors
Effective: March 6, 2014
Revised:
Reviewed:
Initiating Dept. /Div.: Administration
BOARD POLICY
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www.centralsan.org
STANDING COMMITTEE CHARTERS
PURPOSE
The purpose of this Beard PGIdGy is to adopt charters for the District's Standing Committees.
POLICY
The Board has determined that it is beneficial to adopt charters for each of the District's
Standing Committees below:
Administration
Finance
Engineering & Operations �`SPe. <tTWI(Ch&d
Real Estate, Environmental & Planning
These charters define the mission and goals of the Committees, list key staff liaisons, and set
forth the Committee scope with an emphasis on policy rather than operational matters. They
provide a framework within which the Committees and staff can operate. They can be revised
as needed by the Board.
The General Manager will determine to which Committee items are assigned as they arise, and, in
cases where certain topics may span two Committees, the General Manager may confer with the
Board President for guidance.
[Original Retained by the Secretary of the District]
Number: BP 013
STANDING COMMITTEE CHARTERS
Page 4 of 6
CHARTER
ENGINEERING & OPERATIONS COMMITTEE
Chair
Committee Members:
Member
Meeting Schedule:
Monthly subject to rescheduling or cancellation
Primary Staff Liaison:
General Manager
Secretary of the District
Director of Engineering & Technical Services
Deputy General Manager '
Capital Projects Division Manager
Collection System Operations Division Manager
Planning & Development ServicesERVi FOR meR l SeFV *Ge-
Division Manager
Plant Operations Division Manager
Plant Maintenance Division Manager
Committee Mission/
The Mission of the Engineering & Operations Committee is
Goals:
primarily to provide oversight and direction to staff on Board -
adopted policy issues relating to the District's Capital
Improvement Program and Operations consistent with the
District's Mission, Vision and Values and Strategic Plan.
Goals:
• Fiscal sustainability
• Budgetary transparency
• Ensure appropriate level of internal controls
• Regulatory compliance
• Operational effectiveness /resilience
• Oversight of District Safety Program
Committee Scope:
The Committee may review and make recommendations to the
full Board. The Committee may direct the General Manager to
conduct additional research on policy issues within the
Committee Charter.
The Committee may concur with General Manager
recommendations when within General Manager authority,
which will be reported to the Board as appropriate.
• Reviews Capital Improvement Program and Budget for
planning, funding and regulatory compliance, and
transparency
• Reviews Engineering, Plant Operations, Maintenance and
Collection System Operations issues as they arise; keeps
Board informed as to how these issues impact customer
service and the priority of upcoming capital work
• Reviews Asset Management Program
• Reviews and monitors District's Safety Program
Accepted by Board:
March 6, 2014