HomeMy WebLinkAbout03. Review of Committee Charter3.
Central Contra Costa Sanitary District
DATE: June 8, 2015
TO: FINANCE COMMITTEE
CHAIR NEJEDLY AND MEMBER PILECKI
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: REVIEW OF COMMITTEE CHARTER
Issue
The Secretary of the District has been directed to schedule a review of existing Board
Policies by the Administration Committee.
Background
The Administration Committee is systematically working through a review of existing
Board Policies. At its meeting on May 26, 2015, the Committee reviewed Board Policy
BP 013, Standing Committee Charters, and recommended that each of the four
Standing Committees review their own Charter for possible revisions. Staff has already
reviewed all the Committee Charters and proposed a few, non - substantive revisions,
such as title changes.
Please review your Committee's Charter and bring any proposed revisions to the June 8
Committee meeting. Any proposed changes will be scheduled for final review by the
Administration Committee and then the full Board.
Number: BP 013
Authority: Board of Directors
Effective: March 6, 2014
Revised:
Reviewed:
Initiating Dept. /Div.: Administration
BOARD POLICY
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www.centralsan.org
STANDING COMMITTEE CHARTERS
PURPOSE
The purpose ef this Beard Pelicny is to adopt charters for the District's Standing Committees.
POLICY
The Board has determined that it is beneficial to adopt charters for each of the District's
Standing Committees below:
Administration
Finance (,5(e aTTZ1Cigneo
Engineering & Operations
Real Estate, Environmental & Planning
These charters define the mission and goals of the Committees, list key staff liaisons, and set
forth the Committee scope with an emphasis on policy rather than operational matters. They
provide a framework within which the Committees and staff can operate. They can be revised
as needed by the Board.
The General Manager will determine to which Committee items are assigned as they arise, and, in
cases where certain topics may span two Committees, the General Manager may confer with the
Board President for guidance.
[Original Retained by the Secretary of the District]
Number: BP 013
STANDING COMMITTEE CHARTERS
Page 5 of 6
CHARTER
FINANCE COMMITTEE
Chair
Committee Members:
Member
Meeting Schedule:
Twice a month subject to rescheduling or cancellation
Primary Staff Liaison:
General Manager
Secretary of the District
Director of Administration
Finance Manager
Purchasing and Materials Manager
Committee Mission/
The Mission of the Finance Committee is primarily to provide
Goals:
financial oversight and direction to staff on adopted policy
issues, and to ensure fiscal sustainability of the District
consistent with the District's Mission, Vision and Values and
Strategic Plan.
Goals:
• Fiscal sustainability
• Compliance with federal, state, and public financing
requirements
• Ensure appropriate level of internal controls
• Recommend policies to safeguard the District's assets
• Transparency
Committee Scope:
The Committee may review and make recommendations to
the full Board. The Committee may direct the General
Manager to conduct additional research on policy issues
within the Committee Charter.
The Committee may concur with General Manager
recommendations when within General Manager authority,
which will be reported to the Board as appropriate.
• Provides recommendations related to the annual
budget, its implementation and future projections
• Reviews financial reports for completeness and
accuracy
• Oversees proper use of resources
• Reviews development, implementation and oversight of
the District's investment policies and practices
• Reviews expenditures and makes recommendations to
the Board
Accepted by Board:
March 6, 2014