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HomeMy WebLinkAboutADMINISTRATION ACTION SUMMARY 05-26-15I (o. d. 1) c) 1 Central Contra Costa Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE ACTION SUMMARY Chair Williams Member McGill Tuesday, May 26, 2015 8:00 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair David Williams, Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki (not present for Item 4), Director of Administration David Heath (not present for Item 4), Human Resources Manager Teji O'Malley, Secretary of the District Elaine Boehme (not present for Item 4), District Counsel Kent Alm, Risk Management Administrator Shari Deutsch (not present for Item 4), and Senior Administrative Technician Cindy Granzella. Call Meeting to Order Chair Williams called the meeting to order at 8:01 a.m. 2. Public Comments None. Chair Williams stated that Item 4 would be taken out of order to accommodate District Counsel. 3. Review proposed revisions to existing Board Policy 013 — Standing Committee Charters Chair Williams requested that the other Committees review their respective charters and, if any major changes are proposed, they come back to the Administration Committee for review. If no major changes are suggested, the Board Policy can go to the full Board for approval. COMMITTEE ACTION: Reviewed and provided input to staff. Administration Committee Action Summary May 26, 2015 Page 2 4. Update on contract for general legal services This item was taken out of order, immediately following Item 2. District Counsel Kent Alm provided Chair Williams and Member McGill with three versions of rate proposals. A handout was also provided reviewing previous 15 months' of retainer hours. The retainer amount of $20,900 per month was agreed upon, with an increase of 6 retainer hours. Member McGill proposed a few changes to the non - retainer rates resulting in $280 per hour for Principal, $250 per hour for Senior Associate, $240 for Junior Associate, and $130 per hour for Paralegals. Chair Williams asked to clarify the term of the contract. Mr. Alm confirmed that the contract is for 3.5 years, ending in December 2018, with the option for two one -year extensions; however there is a termination for convenience clause. COMMITTEE ACTION: Received update and provided input to District Counsel and staff. 5. Review white paper to reconsider reducing the liability self- insurance retention (SIR) from $1 million to $500,000 Risk Management Administrator Shari Deutsch explained that AIG Insurance, the District's current liability insurance company, is unwilling to provide a policy at $500,000, and the District is awaiting a quote from Amtrust. She explained that it is imperative that the policy includes inverse condemnation, since that is what the District mostly sees in its liability cases. Ms. Deutsch explained that the Finance Committee would be meeting later in the day to approve the Self - Insurance Fund budget and the allocation of $1.5 million to the Fund from the Fiscal Year 2015- 16 Operations and Maintenance Budget. Member McGill explained that the Finance Committee will make their decision, so as to proceed with the budget, but the Administration Committee will eventually need to review this item at a later time as a policy issue. COMMITTEE ACTION: Reviewed and recommended reviewing again at a later date as a policy issue. 6. Standing Items a. Receive update on ongoing Contra Costa County Employees' Retirement Association (CCCERA) audit — No staff report Administration Committee Action Summary May 26, 2015 Page 3 b. Planning for 2017 Labor Negotiations 1) Review Gantt Chart of activities leading up to 2017 Labor Negotiations C. Risk Management — Loss Control Report; discuss outstanding claims; new claims, if any Ms. Deutsch explained that there are currently four new events, two of them were overflows, both from blockages; and two were closed because they have already been resolved. d. Receive update on pending litigation re AB 197 (Public Employers Pension Reform Act of 2013) (PEPRA) - No staff report Mr. Alm stated that the brief was filed last week, but it is now delayed. Mr. Alm also explained that there is a separate lawsuit brought by the unions and employees about straddling. The Court could not find enough evidence in Judge Flynn's ruling, so another lawsuit is moving forward. COMMITTEE ACTION: Provided input to staff as needed. 7. Announcements a. Future scheduled meetings: Monday, June 8, 2015 at 8:00 a.m. Monday, June 29, 2015 at 8:00 a.m. Monday, July 6, 2015 at 8:00 a.m. Member McGill reminded the Committee that he would not be available for the June 29 meeting, and that an alternate would be necessary. Mr. Bailey reminded the Committee that he would be away from the District on May 28 and 29. COMMITTEE ACTION: Received the announcements. 8. Suggestions for future agenda items Member McGill suggested a future discussion regarding a policy pertaining to the frequency of the Cost of Service Study updates. Administration Committee Action Summary May 26, 2015 Page 4 Member McGill also suggested a future discussion regarding the need for a policy outlining the budget process and timeline. 9. Adjournment - at 10:03 a.m.