HomeMy WebLinkAbout12.c.1) PUBLIC HEARING: Ordinance re Schedule of Environmental and Development Rates and Charges4� C.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 4, 2015
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENT AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT RATES AND
CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
Submitted By. Initiating DeptJDiv.:
Earlene Millier, Engineering Assistant III Engineering & Technical Services/
Planning & Development Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION: nn
D. Gemmell - Planning & Development Services Mgr. Gam• -
JM. Petit - Director of Engineering & Technical Services K. Alm Roger S. Bailey
Counsel for the District General Manager
ISSUE: District Code Chapter 6.30 requires that a public hearing be held prior to the
Board's consideration of an ordinance to adopt an uncodified "Schedule of
Environmental and Development Rates and Charges."
RECOMMENDATION: Conduct the public hearing. Adopt an ordinance replacing the
uncodified "Schedule of Environmental and Development Rates and Charges" adopted
pursuant to Ordinance 280 in accordance with District Code Chapter 6.30.
FINANCIAL IMPACTS: The proposed rates and charges are designed to recover the
District's direct and indirect labor costs, other operating costs, and administrative
overhead costs incurred in providing environmental and development - related services.
Staff estimates that, if adopted by the Board, an estimated $75,000 of additional
revenue will be generated in Fiscal Year 2015 -16 due to the proposed changes.
ALTERNATIVES /CONSIDERATIONS: The Board may decline to increase some or
all of the proposed rates and charges. In this event, the fees that went into effect in
July 2014 would continue. Alternatively, any significant fees could be phased in over
time. However, this is not recommended as the District would not fully recover costs
expended in providing these environmental and development - related services.
BACKGROUND: Chapter 6.30 of the District Code includes provisions for the Board to
adopt an uncodified schedule of rates and charges for environmental and development
services provided to property owners, contractors, developers, septic and grease waste
haulers, and permitted industrial users. These services include permit counter
assistance, plan review, construction inspection for private side sewers and public main
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POSITION PAPER
Board Meeting Date: June 4, 2015
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENT AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT RATES AND
CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
line extensions, addition of new sewers, parcels, and permit information to District
maps, administration of source control permits and inspections, and septic and grease
hauler permitting, sampling and treatment. The State of California mandates that
revenues from fees, rates and charges not exceed the cost of providing services.
Following a review of the rates and charges by District staff, it is recommended that
they be revised to include: 1) structural changes that account for updated assumptions
of personnel and amount of time required to provide services; and 2) the recovery of
costs to provide the service, taking into consideration relevant operating cost, including
current labor costs. Information regarding the proposed changes is included in the
attached report.
A comparison of current and staff - recommended rates and charges is presented in
Exhibit A to the attached proposed Ordinance. If the proposed revisions to the
Environmental and Development Rates and Charges are adopted by the District's
Board, 54 fees would increase, two fees would decrease, three fees would be
eliminated, four new fees would be created, and 23 fees would remain unchanged.
OUTREACH: Staff conducted a coordinated outreach program to inform and solicit
input from interested customers regarding the proposed Environmental and
Development Rates and Charges. Notices of the public hearing were posted and
published on May 21 and May 28, 2015, in the Contra Costa Times and San Ramon
Valley Times. In addition, approximately 535 letter reports, including the proposed
schedule of rates and charges, were distributed to developers, engineers, architects,
contractors, and representatives of the Home Builders Association of Northern
California, the Engineering and Utilities Contractors' Association, the Associated
Building Contractors Golden Gate Chapter, and others who have requested notice of
fee increase proposals.
Staff also held a meeting on May 28, 2015, at 10:00 a.m. to provide an opportunity for
customers to discuss the proposed fees, rates and charges. This effort to invite public
comment was pursued to encourage affected customers to provide input during the
rate - setting process. No members of the public attended the May 28, 2015, meeting.
Any comments submitted by the public during the review period will be presented to the
Board at the public hearing.
COMMITTEE RECOMMENDATION: The Finance Committee reviewed the proposals
at its May 13, 2015, meeting.
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POSITION PAPER
Board Meeting Date: June 4, 2015
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENT AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT RATES AND
CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comment
and consider adopting a proposed ordinance to establish a new uncodified "Schedule of
Environmental and Development Rates and Charges." Upon conclusion of the public
hearing, adopt the attached proposed uncodified ordinance, which includes the
following findings:
• The District incurs substantial costs to provide environmental and
development services.
• It is necessary to charge customers and other users to recover the
reasonable cost of providing the services.
• The proposed rates and charges reasonably represent the actual District
costs to provide the services.
• The proposed fees, rates, and charges are exempt from the California
Environmental Quality Act (CEQA).
(Four affirmative votes are required for adoption.)
Attached Supportinq Documents:
1. Proposed Ordinance, including Exhibit A: Schedule of Environmental and Development Rates and
Charges (Uncodified)
2. Report Regarding Environmental and Development Rates and Charges
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ATTACHMENT 1
ORDINANCE NO. aZ 8
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT RATES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(District) finds that the District incurs substantial costs to provide various environmental
and development - related services, such as, but not limited to, administration and
processing of annexations, customer assistance at the permit counter, plan review and
inspection for sewer line installation, alteration, replacement and repair, the inclusion of
new information on District maps, administration and permit inspection related to the
Source Control Program, permitting of septage and grease haulers, and treatment of
grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
District services to recover the reasonable cost of providing said services; and
WHEREAS, District staff has comprehensively analyzed the actual cost of providing the
various environmental and development - related services listed above based on direct
costs, staff costs and overhead for time and effort incurred to provide listed services;
and
WHEREAS, the Board finds that the Schedule of Environmental and Development
Rates and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably represents
the actual costs to provide the services delineated in said Schedule of Rates and
Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the rates and charges are being charged merely to reimburse
the DISTRICT for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development Rates and Charges as set forth in full
in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full herein by this
reference, is hereby adopted in uncodified form pursuant to the provisions of District
Code Chapter 6.30. As of the effective date of this Ordinance, the fees, rates and
charges for each environmental and development - related service shall be as set forth in
said schedule, and shall remain in effect until amended or replaced by ordinance.
Ordinance No. 2'1
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
ordinance or any portion or section of this ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 280 shall remain in effect and such
rates and charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 280 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of the District and shall be published in the
Contra Costa Times and San Ramon Valley Times, newspapers of general circulation,
published and circulated within District and shall be effective as of July 1, 2015.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 4th day of June, 2015, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
COUNTERSIGNED:
Michael R. McGill, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT RATES & CHARGES FOR 2015 -16
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2015, was established by the Central Contra
Costa Sanitary District Ordinance No. 489; adopted June 4, 2015.
Fee Category Amount
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and
commercial permit applications; installer reimbursement of sewer construction costs from subsequent
connectors; identification of right -of -way conflicts.
(A -1)
Development Review:
Mainline Plan Review actual cost):
Base Fee minimum charge - includes four hours of plan review)
$3,246
Each additional hour in excess of base fee
$164
Special Cut Sheet Review
$327
Manhole only design & plan review
$1,191
Ri ht of Way Document Review - IOD / Sub Map (each):
$720
Right of Way Document Review - No Changes Required
$459
Right of Way document review - Appurtenance (initial):
$638
Appurtenance each additional)
$245
(A -2)
Application Fees
Overflow Protection Device Installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not
upgradable)
$25
Basic Application (side sewer work, easement staking, permit renewal)
$134
Existing parcel - new sewer service
$216
New parcel - new sewer service
$292
Commercial Application (includes up to one hour of plan review )
$320
Commercial Application Plan Review - Additional hours, covers review of plans for
a change in use or expansion of a commercial facility, time in excess of one hour
$150
Capacity Use Program
$435
Capacity Fee Installment Program and Promissory Note Program
$435
(A -3)
Reimbursement Accounts:
Set-up fee
$1,260
Transaction fee
$190
(A -4)
Special Studies
Base fee 4 hours plus misc. costs
$673
Each additional hour
$147
Source Control Business Review - base fee, includes plan review, site visit and
inspection time up to four hours
$877
Source Control Business Review - each additional hour in excess of four hour base
fee for plan review, site visit and inspection time
$178
Grease Variance Review (includes site visit )
$333
Site Collector Plan Check
$408
(A -5)
Private pumping system plan check - Commercial (Outside Force Main)
$699
Additional Review
$316
Private pumping system plan check - Residential
$352
(A -6)
Annexation Fee
$524
(A -7)
I Special Approvals
$369
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT RATES & CHARGES FOR 2015 -16
(uncodified)
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property
(includes TV inspection when appropriate).
(13-1)
Mainline Inspection contributed assets):
Base Fee
$789
Per Foot Charge in street
$12.50
Per Foot Charge in undeveloped land)
$8.50
New Manhole, Rodding Inlet
$840
(13-2)
Inspections by e:
Overflow Protection Device installation (OPD only)
no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only)
$50
Side Sewer Installation / Repair per 100 feet: $210
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection;
homeowner preconstruction inspection)
$210
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure w/o
trap; side sewer CIPP repair; outdoor grease trap only
$420
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$630
Outside pump installation
$840
New Manhole or Rodding Inlet (private)
$840
Grease / Sand / Oil Interceptor
$1,260
(13-3)
Overtime inspection:
First Hour if responding from off -site
$110
Every hour thereafter
$72
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day, Memorial
Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr. minimum
$326
(13-4)
Inspection of non - permitted work (+ avoided charge)
$991
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category Application
(B -5)
INSPECTION CHARGES FOR NEW CONNECTIONS (informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are
applied and charged for new connections. This procedure coincides with the 2014 Update to the CCCSD
Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction
when a structure's roof is on and the rough plumbing is installed ( "Roof and Rough "). Under the new
procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard
Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD
Standard Specifications Ed. 2011; Section 3 -07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (B -2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline after
the structure's roof is on and the rough plumbing has been installed. This fee
$420 per unit
includes: one building connection inspection and one side sewer inspection (up to 100
feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units) at building foundation:
This fee is for inspection of new residential units connecting to CCCSD's mainline prior
to structure being roofed and rough plumbing being installed. This fee includes: one
$840 per unit
building connection inspection, one side sewer inspection (up to 100 feet), and two
additional inspections as required per CCCSD Standard Specifications. Additional
inspections and related fees may be required.
Commercial /Multiple Residential Connections (more than four units) at Roof and
Rough: This fee is for inspection of new commercial or multiple residential units
connecting to CCCSD's mainline after structure's roof is on and the rough plumbing
$420 per unit
has been installed. This fee includes: one building connection inspection and one side
sewer inspection (up to 100 feet). Additional inspections and related fees may be
required.
Commercial /Multiple Residential Connections (more than four units) at building
foundation: This fee is for inspection of new commercial or multiple residential units
connecting to CCCSD's mainline prior to structure being roofed and rough plumbing
being installed. This fee includes: one building connection inspection, one side sewer
$1,050 per unit
inspection (up to 100 feet), one pre- construction meeting, and two additional
inspections as required per CCCSD Standard Specifications. Additional inspections
and related fees may be required.
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category Amount
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer
location and sewer service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$254
Minimum Charge 2 hr min
$508
Overtime - First Hour
$161
Overtime - Each Additional Hour
$127
Overtime - Weekend / Holiday 4 hr min
$542
C -2
Dye test
$318
C -3
Collections stem repair
Actual Expense
C -4)
Cancelled TV Inspection without prior notice
$464
C -5
Sewer locating and marking
$288
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$1,227
Process Quitclaim Deed - plat and legal b others
$731
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee minimum charge)
$1,008
Each Additional Hour after 2 hours
$158
D -3
Right-of-way Research / Encroachment Resolution Fee
Actual Expense
D -4
Right of Entry/ Encroachment Permit Fee
$226
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs; copying fees.
(E -1)
Engineering - private sewer projects
Actual Expense
(E -2)
Soil evaluation - private sewer projects
Actual Expense
(E -3)
Surveying
Actual Expense
(E -4)
jMinimum annual interest rate for CADS and Capacity Use Program
6.00%
(E -5)
Document / Plan Copying Fees
8 1/2" x 11 "; 8 1/2" x 14 "; 11" x 17" (per sheet)
$0.15
24" x 36" Plan (per sheet)
$3.00
CCCSD Standard Specifications
$20.00
(E -6)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010 -11
Parcel Assessment Amount listed in Ordinance 262- Exhibit B to determine AVAD 1.03084
Reimbursement Fee amounts applicable to connections in 2015 -16.
(E -9)
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD)
2011 -1 Reimbursement Fees listed in Ordinance 279 - Exhibit B. Applicable to
connections in 2015 -16.
1.00556
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category
Amount
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of
pretreatment processes.
(F -1)
Class I Fees
Base permit fee of
$3,450 + cost of
District's lab analysis
(F -2)
Class II Fees
Base permit fee of
$3,450 + cost of
District's lab analysis
F -3
Class III Fees
$0
F -4
Industrial user permit application fee
$0
(F -5)
Special discharge permit application fee ( *)
No on -site inspection, no Capacity Review
$312
On -site inspection
$750
Additional charge for Capacity Review (Required for discharges >50 m
$239
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
G -1
Annual permit fee $1,750
(G -2)
Residential septic/toilet waste
< 2,000 gallons
$20 + $0.15/gal
> 2,000 gallons
$60 + $0.15/gal
(G -3)
Restaurant grease waste
< 2,000 gallons
$20 + $0.02/ al
> 2,000 gallons
$60 + $0.02/ al
( *) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
( * *) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength
characteristics are provided.
ATTACHMENT 2
Central Contra Costa Sanitary District
Report Regarding
Environmental and Development Rates and Charges Proposal
May 22, 2015
OVERVIEW
The Central Contra Costa Sanitary District (District) Board of Directors will soon consider
adopting an ordinance to revise Chapter 6.30, Schedule of Rates and Charges, for
various environmental and development services.
If the proposed rates and charges are adopted by the Board of Directors, an estimated
$75,000 in additional revenue will be generated in Fiscal Year (FY) 2015 -16 due to the
proposed changes.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of rates and charges for
environmental and development services provided to property owners, contractors,
developers, septic and grease waste haulers, and permitted industrial users. These
services include permitting; plan review; inspection of construction for side sewers and
main line extensions; addition of new sewers, parcels, and permit information to District
maps; source control permits and inspections; and septic and grease hauler sampling
and treatment.
These rates and charges are intended to recover the District's direct and indirect labor
costs, other operating expenses, and administrative overhead incurred in providing each
service.
These rates and charges were last revised in 2014. District staff annually reviews the
rates and charges for the categories of Development Plan Review, Construction
Inspection, Collection System, Right -of -Way, and Miscellaneous services to assess
whether changes are appropriate.
In June 2014, the District engaged a financial consultant to conduct a comprehensive
cost of service study to evaluate the existing wastewater rates to provide a fair and
reasonable rate structure. This year, District staff comprehensively reviewed the rates
and charges to ensure the proportionate recovery of costs for environmental and
development services, based on the current organizational structure and a determination
of actual time spent in providing the services. Proposed fee increases fall into two
categories: 1) structural, procedural changes that account for updated assignment of
personnel and actual amount of time required to provide services; 2) recovering cost for
service provided, taking into consideration relevant operating cost, including current
labor cost. The structural changes represent the majority of the increases and are
recommended to fully realize cost recovery of staff time spent providing the services. As
Report Regarding Environmental and Development Rates & Charges
Page 2
May 22, 2015
a result of this comprehensive analysis, four new fees are proposed to capture the full
cost of services provided to customers and three fees are recommended for deletion.
PROPOSED RATES AND CHARGES
The State of California mandates that revenues from fees, rates and charges not exceed
the cost of providing services. Table 1 presents a comparison of the current and
proposed rates and charges.
For FY 2015 -16, staff is recommending changes to the Schedule of Rates and Charges
based on:
• Changes in procedures and staff assignments represent the more significant
increases. Staff reviewed the actual time spent in performing the various services
and any changes in procedures in administering the services. These changes are
discussed in more detail below.
• Recovering cost for service provided, taking into consideration relevant operating
cost, including current labor cost.
• A vehicle mileage rate of $0.335 per mile is included where appropriate. The
mileage rate includes only non - depreciation costs because depreciation is included
in the overhead rate.
New Fees
Four new fees are proposed:
1. Commercial Application Plan Review — Additional Hours: This fee will
account for the additional time required for the Permit Counter staff (in excess
of one hour) to spend reviewing plans and consulting with business owners
on commercial facilities that are larger or more complex than normal. Staff
time spent reviewing these plans is sometimes very significant.
2. Source Control Business Review — Additional Hours: This fee will allow
Source Control staff to account for additional time (in excess of four hours)
required for reviewing plans and pretreatment requirements, site visits, and
inspections for more complex commercial facilities.
3. Private Pumping System Plan Check — Residential: This new fee for
residential pump system plan checks accommodates the generally lower level
of review needed for residential systems as opposed to more complex
commercial systems.
4. Special Discharge Permit Application Fee — Additional Charge for
Capacity Review: Discharges greater than 50 gallons per minute (gpm) for
which a Special Discharge Permit is sought require a formal capacity review
to ensure that sufficient capacity exists in the sewer line. These reviews are
performed by a Staff Engineer and average 1 Y2 hours of time.
Report Regarding Environmental and Development Rates & Charges
Page 3
May 22, 2015
Deleted Fees
Three fees are proposed to be deleted:
Pre - Approved Pump Systems: The staff time to provide this service is
essentially the same as for pump systems that are not pre- approved; therefore,
this fee is duplicative and can be deleted.
Connection Fee Deferral Program (two fees) the fees for both processing and
participation (per parcel) in the Connection Fee Deferral Program are proposed to
be deleted because there have been no requests for fee deferrals in several years.
On May 21, 2015, the Board voted to allow this program to sunset on June 30,
2015.
Structural Changes
Based on staffing and procedural changes, larger increases are proposed for some fees
and, in some cases, the increases are significant. Fees with significant proposed
fl�•�irx����Ti�
Mainline Plan Review
This fee was decreased slightly in FY 2014 -15 because of staff changes. The
work previously done by the Principal Engineer is now done by an Associate
Engineer, and work previously done by the Division Manager is now done by a
Senior Engineer. Decreases in the staff costs resulted in this fee actually being
decreased in 2014.
However, in 2015, upon a more thorough review of our process and level of
reviews necessary for the Development Review category, additional staff time was
added to the fee calculation. The total staff hours used in the calculation increased
from 17.5 to 20.5 hours. Generally, the increased staff time is due to
implementation of more stringent storm water regulations, increased infill projects
and research of survey documentation.
New storm water regulations (C3 Provisions) require permeable surfaces and
infiltration to ground water tables, therefore additional review time is needed
to ensure C3 measures do not result in expensive or difficult repairs to
District sewer lines or impeded access for routine maintenance, cleaning or
repair.
• An increase in infill development, on previously unbuildable lots has resulted
in additional staff time spent addressing sewer constraints due to existing
infrastructure. The District standards were largely written for "greenfields ", or
undeveloped land.
Report Regarding Environmental and Development Rates & Charges
Page 4
May 22, 2015
Staff now spends more time reviewing plats and legal descriptions to confirm
that survey ties to field monuments versus documents of record, and
enforcement of District survey submittals and format requirements.
Enforcement of these items will save future office research and necessary
calculations when field surveys of easements are requested as well as
improving the quality and efficiencies of importing survey information into
District records and mapping.
Special Cut Sheet Review: Senior Engineer (supervision) time was added to this
fee and resulted in the proposed increase from $250 to $327.
Application Fee — Existing Parcel: Engineering Assistant III (Sewer Service
Charge) time was added to this fee to account for time spent updating District SSC
billing records from permit applications.
Commercial Application Fee: The time spent by staff at the Permit Counter was
increased to reflect the actual level of effort expended on the review of commercial
permit applications at the counter. These applications typically include review of
plans, and that plan review, previously done in many cases by the Development
Services Supervisor or others, without being included in the fee, is now done by
Permit Counter staff. This fee will include one hour of plan review by Permit
Counter staff, and an additional fee is proposed for additional time spent in excess
of one hour.
Private Pump System Plan Check — Commercial base fee and Additional
Hours (two fees): These reviews of plans for outside force mains are completed
by an Associate Engineer. Senior Engineer time was added to account for
supervision and additional, higher -level review.
Special Approval:. The staff time needed for these reviews was increased to
bring it into line with what is actually done. In addition, mileage was added to this
fee to account for the cost of travel to the work site for one inspection.
Outside Pump Installation Inspection: The District performs four inspections on
outside pump installations, and the fee was changed to reflect this. In addition, the
Single Inspection fee went from $180 to $210. Many inspection fees are multiples
of the Single Inspection Fee.
Inspection of Non - Permitted Work: Non - permitted work typically necessitates a
lot of staff time to resolve. In the past, this fee was a simple multiple of the Single
Inspection fee (two times the Single Inspection fee.) This year, the fee was
calculated independent of the Single Inspection fee, and it now includes the level
of effort for staff to resolve these situations. The fee now should serve as a
deterrent to doing work without a permit.
Special Discharge Permit Application fees — No On -site Inspection: The
amount of Inspector 11 time was increased (doubled) to reflect the time actually
Report Regarding Environmental and Development Rates & Charges
Page 5
May 22, 2015
spent on these applications. Superintendent time was increased slightly for the
same reason. The fee has previously been set at a low flat fee
of $70, but staff is now proposing to increase this fee to reflect actual costs.
Special Discharge Permit Application — On -Site Inspection: For those
applications where an on -site inspection is required, the calculated fee is $1,571,
but staff is proposing to limit the fee to $750 so it does not become prohibitively
expensive to obtain a Special Discharge Permit. This fee was $365 in FY 2014 -15,
so this is still a significant proposed increase.
No increases are proposed for Industrial User Permit fees. These fees were last
increased in FY 2012 -13 after having not been revised for more than ten years.
Increases in Industrial User Permit Program costs are typically recovered through non-
residential sewer service charges.
ALTERNATIVESICONSIDERATIONS: The Board of Directors may decline to increase
some or all of the proposed rates and charges. In this event, the fees that went into
effect in July 2014 would continue. Alternatively, any significant fees could be phased
over time. However, this is not recommended to fully recover costs expended in
providing these environmental and development - related services.
SUMMARY
If the proposed revisions to the Environmental and Development Rates and Charges are
adopted by the District Board of Directors, 54 fees would increase, two fees would
decrease, three fees would be eliminated, four new fees would be created, and 23 fees
would remain unchanged. If the proposed rates and charges are adopted by the Board
of Directors, an estimated $75,000 in additional revenue will be generated in Fiscal Year
2015 -16 due to the changes.
Supporting Document:
Attachment 1 - Comparison of Current & Proposed Rates and Charges for FY 2015 -16
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
Fee Category
Current Fee I
Proposed Fee
% Change
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and commercial permit
applications; installer reimbursement of sewer construction costs from subsequent connectors; identification of right -of -way
conflicts.
(A -1)
Development Review:
Mainline Plan Review (actual cost):
Base Fee (minimum charge - includes four hours of plan review)
$2,506
$3,246
29.5%
Each additional hour in excess of base fee
$164
$164
no change
Special Cut Sheet Review
$250
$327
30.8%
Manhole only design & plan review
$1,102
$1,191
8.1%
Right of Way Document Review - IOD / Sub Map (each):
$705
$720
2.1%
Right of Way Document Review - No Changes Required
$464
$459
-1.1%
Right of Way document review - Appurtenance (initial):
$629
$638
1.4%
Appurtenance (each additional)
$242
$245
1.2%
(A -2)
Application Fees
Overflow Protection Device Installation (OPD only) no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not $25
upgradable)
$25
no change
Basic Application (side sewer work, easement staking, permit renewal)
$115
$134
16.5%
Existing parcel - new sewer service
$156
$216
38.5%
New parcel - new sewer service
$271
$292
7.7%
Commercial Application (includes up to one hour of plan review)
$234
$320
36.8%
Commercial Application Plan Review - Additional hours, covers review of plans
for a change in use or expansion of a commercial facility, time in excess of one hour
- -_
$150
new fee
Capacity Use Program
$388
$435
12.1%
Capacity Fee Installment Program and Promissory Note Program
$388
$435
12.1%
(A -3)
Reimbursement Accounts:
Set -up fee
$1,174
$1,260
7.3%
Transaction fee
$176
$190
8.0%
(A-4)
Special Studies
Base fee (4 hours plus misc. costs)
$623
$673
8.0%
Each additional hour
$136
$147
8.1%
Source Control Business Review - base fee, includes plan review, site visit and
inspection time up to four hours
$322
$877
172.4%
Source Control Business Review - each additional hour in excess of four hour base
fee for plan review, site visit and inspection time
- --
$178
new fee
Grease Variance Review (includes site visit)
$355
$333
-6.2%
Site Collector Plan Check
$349
$408
16.9%
(A -5)
Private pumping system plan check - Commercial (Outside Force Main)
$561
$699
24.6%
Additional Review
$214
$316
47.7%
Pre approved Pump Systems
$214
delete
- --
Private pumping system plan check - Residential
- --
$352
new fee
(A -6)
Annexation Fee
$485
$524
8.00
(A 7)
Special Approvals
$259
$369
42.5%
Revised: 5/29/2015 Attach 1 - Env Dev Rates Comparison 6-4 -15 Final Page 1
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property (includes TV
inspection when appropriate).
(B -1)
Mainline Inspection (contributed assets):
Base Fee
$742
$789
6.3%
Per Foot Charge (in street)
$11.56
$12.50
8.1%
Per Foot Charge (in undeveloped land)
$7.94
$8.50
7.1%
New Manhole, Rodding Inlet
$750
$840
12.0%
(B -2)
Inspections by type:
Overflow Protection Device installation (OPD only)
no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate installation of OPD only)
$50
$50
no change
Side Sewer Installation / Repair per 100 feet:
$180
$210
16.7%
Single Inspection Charge (e.g. sewer connection, encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection;
homeowner preconstruction inspection)
$180
$210
16.7%
Manhole tap; lateral abandonment at main, pipe bursting, trash enclosure
w/o trap; side sewer CIPP repair, outdoor grease trap only
$360
$420
16.7%
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$540
$630
163%
Outside pump installation
$540
$840
55.6%
New Manhole or Rodding Inlet (private)
$720
$840
16.7%
Grease / Sand / Oil Interceptor
$1,080
$1,260
16.7%
(B -3)
Overtime inspection:
First Hour (if responding from off -site)
$105
$110
4.8%
Every hour thereafter
$69
$72
4.3%
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day,
Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr.
minimum
$312
$326
4.5%
(B -4)
I Inspection of non - permitted work (+ avoided charge)
$360
$991
175.3%
Revised: 5/29/2015 Attach 1 - Env Dev Rates Comparison 6-4 -15 Final Page 2
ATTACHMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
Fee Category Application of Fee
(B -5)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are applied and charged for new
connections. This procedure coincides with the 2014 Update to the CCCSD Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a structure's roof is on
and the rough plumbing is installed ( "Roof and Rough "). Under the new procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD Standard Specifications Ed.
2011; Section 3 -07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (6-2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline
after the structure's roof is on and the rough plumbing has been installed. This fee
$420 per unit
includes: one building connection inspection and one side sewer inspection (up to
100 feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units) at building
foundation: This fee is for inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and rough plumbing being
$840 per unit
installed. This fee includes: one building connection inspection, one side sewer
inspection (up to 100 feet), and two additional inspections as required per CCCSD
Standard Specifications. Additional inspections and related fees may be required.
Commercial /Multiple Residential Connections (more than four units) at Roof
and Rough: This fee is for inspection of new commercial or multiple residential
units connecting to CCCSD's mainline after structure's roof is on and the rough
$420 per unit
plumbing has been installed. This fee includes: one building connection inspection
and one side sewer inspection (up to 100 feet). Additional inspections and related
fees may be required.
Commercial /Multiple Residential Connections (more than four units) at
building foundation: This fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection
$1,050 per unit
inspection, one side sewer inspection (up to 100 feet), one pre- construction meeting,
and two additional inspections as required per CCCSD Standard Specifications.
Additional inspections and related fees may be required.
Revised: 5/29/2015 Attach 1 - Env Dev Rates Comparison 6 -4 -15 Final Page 3
ATTACHMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES S CHARGES FOR 2014 -15
DRAFT
Fee Category Current Fee
I Proposed Fee
% Change
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer location and sewer
service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$236
$254
7.6%
Minimum Charge (2 hr min)
$472
$508
7.6%
Overtime - First Hour
$154
$161
4.5%
Overtime - Each Additional Hour
$123
$127
3.3%
Overtime - Weekend / Holiday (4 hr min)
$523
$542
3.6%
(C -2)
Dye test
$297
$318
7.1%
(C -3)
Collection system repair
Actual Expense
Actual Expense
no change
(C -4)
Cancelled TV Inspection without prior notice
$416
$464
11.5%
(C -5)
Sewer locating and marking
$267
$288
7.9%
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$1,132
$1,227
8.4%
Process Quitclaim Deed - plat and legal by others
$677
$731
8.0%
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee (minimum charge)
$929
$1,008
8.5%
Each Additional Hour (after 2 hours)
$146
$158
8.2%
(D -3)
Right -of -way Research / Encroachment Resolution Fee
Actual Expense
Actual Expense
no change
(D -4)
Right of Entry / Encroachment Permit Fee
$209
$226
81%
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs, copying fees.
(E -1)
Engineering - private sewer projects
Actual Expense
Actual Expense
no change
(E -2)
Soil evaluation - private sewer projects
Actual Expense
Actual Expense
no change
(E -3)
Surveying
Actual Expense
Actual Expense
no change
(E-4)
Minimum annual interest rate for CADs and Capacity Use Program
6.00%
6.00%
no change
(E -5)
Document / Plan Copying Fees
8 1/2" x 11 "; 8 1/2" x 14 "; 11" x 17" (per sheet)
$0.15
$0.15
no change
24" x 36" Plan (per sheet)
$3.00
$3.00
no change
CCCSD Standard Specifications
$20.00
$20.00
no change
(E -6)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010 -11
Parcel Assessment Amount listed in Ordinance 262- Exhibit B to determine AVAD
Reimbursement Fee amounts applicable to connections in 2015 -16.
1.02835
1.03084
0.2%
(E -7)
Ge.,. Gtien ree Deferral P- m-gram roesei tie s 2009 34 2010 33, 2011 23 2n��
$460
delete
- --
fees expire an dune 30, 2016 aaless
pFOgFam is exteaded)
(E -8)
Go—nnen-tion Fee Deferral Pregram 2009 34, 2040 33, 2041 23, 2
$�15
delete
---
(Rese!UtiGRs
nrd
aaases
(pr�r,�
(E -9)
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD)
2011 -1 Reimbursement Fees listed in Ordinance 279 - Exhibit B. Applicable to
connections in 2015 -16.
1.00307
1.00556
0.2%
Revised: 5/29/2015 Attach 1 - Env Dev Rates Comparison 6 -4 -15 Final Page 4
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT 8, PROPOSED RATES 8t CHARGES FOR 2015 -16
DRAFT
Fee Category
Current Fee
Proposed Fee
% Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
Base permit fee of
Base permit fee of
(F -1)
Class I Fees
$3,450 + cost of
$3,450 + cost of
no change
District's lab
District's lab
analysis
analysis
Base permit fee of
Base permit fee of
(F -2)
Class II Fees
$3,450 + cost of
$3,450 + cost of
no change
District's lab
District's lab
analysis
analysis
(F -3)
Class III Fees
$0
$0
no change
(F -4)
Industrial user permit application fee
$0
$0
no change
(F -5)
Special discharge permit application fee ( *)
No on -site inspection, no capacity review
$70
$312
345.7%
On -site inspection
Base fee of $365
$750
105.5%
Additional charge for capacity review (Required for discharges >50 gpm)
- --
$239
new fee
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
(G -1)
Annual permit fee $1,750
$1,750
no change
(G -2)
Residential septic /toilet waste
< 2,000 gallons
$20 + $0.15 /gal
$20 + $0.15/gal
no change
> 2,000 gallons
$60 + $0.15 /gal
$60 + $0.15 /gal
no change
(G -3)
Restaurant grease waste
< 2,000 gallons
$20 + $0.02 /gal
$20 + $0.02 /gal
no change
> 2,000 gallons
$60 + $0.02 /gal
$60 + $0.02 /gal
no change
( *) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
( * *) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Revised: 5/29/2015 Attach 1 - Env Dev Rates Comparison 6 -4 -15 Final Page 5