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Home My WebLink About06.d.1)b) Action Summary-Real Estate, Environmental & Planning Committee May 27, 2015(P. d.i)b� Jl Central Contra Costa Sanitary District SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICAAELR.MCGILL President SANITARY DISTRICT TAD J.PILECKI REAL ESTATE, ENVIRONMENTAL President Pro Tent & PLANNING COMMITTEE PAULI/Y NEJEDL JAMES A. NEJEDLY DAVID R. WILLIAMS ACTION SUMMARY PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org Chair Pilecki Member McGill Wednesday, May 27, 2015 2:30 p.m. 2 "d Floor Conference Room 5019 Imhoff Place Martinez, California PRESENT: Chair Tad Pilecki, Member Mike McGill, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Engineering and Technical Services Jean -Marc Petit, Planning and Development Services Division Manager Danea Gemmell, Capital Projects Division Manager Edgar Lopez, Environmental Compliance Superintendent Tim Potter (left after Item 5), Senior Engineer Dana Lawson (left after Item 4), Provisional Senior Engineer Nathan Hodges, Associate Engineer Dan Frost (left after Item 4), Household Hazardous Waste Supervisor David Wyatt (left after Item 7), Assistant Engineer Justin Waples (left after Item 4), Dave Richardson, P.E. of RMC Water and Environment (left after Item 4), Steve McDonald of Carollo Engineers, Inc. (left after Item 4), Vijay Kumar of CH2M Hill (left after Item 4), and Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Pilecki called the meeting to order at 2:38 p.m. 2. Public Comments None. 3. Receive update on the consultant selection for the District's Recycled Water Wholesaling Study, and receive presentation from consultant Dave Richardson, P.E. of RMC Water and Environment on RMC's approach Director of Engineering and Technical Services Jean -Marc Petit stated that the request for proposal (RFP) was issued in April 2015, and all three teams that Real Estate, Environmental & Planning Committee Action Summary May 27, 2015 Page 2 submitted proposals were interviewed. RMC Water and Environment was selected, and Mr. Petit introduced Dave Richardson to give the presentation. Mr. Richardson reviewed the material contained in the agenda packet and explained that the object of the Wholesaling Study is to understand the full range of recycled water options. The Study will coincide with the Comprehensive Wastewater Master Plan (CWMP). Member McGill requested a standing agenda item to receive monthly progress reports from staff. COMMITTEE ACTION: Received the update and presentation. *4. Review draft Position Paper to award a contract to the Carollo Engineers, Inc. /CH2M Hill team for the Comprehensive Wastewater Master Plan (CWMP) Mr. Petit explained that the CWMP will provide a roadmap for the Capital Improvement Plan (CIP) for the next twenty years. The CWMP includes Collection System, Treatment Plant, Asset Management, and Recycled Water. During the request for qualifications (RFQ) and RFP process, four teams submitted proposals and were interviewed. The consultant team of Carollo Engineers, Inc. /CH2M Hill was selected for the contract. The other proposers were B &C, HDR, and CDM Smith. Provisional Senior Engineer Nathan Hodges reviewed the presentation included in the agenda packet. Mr. Hodges reviewed the budget, confirming that $5,250,600 is the total budget, including staff time and contingency. Member McGill asked if staff had looked at local comparatives. Mr. Hodges reviewed an additional slide (attached) of Bay Area agency master plan costs. Chair Pilecki stated that investing $5 million in a master plan for an estimated $1.5B CIP was reasonable fee. Chair Pilecki requested a schedule of the six update meetings as stated in the draft contract. Mr. Petit stated that staff will provide monthly progress updates, in addition to the six meetings and workshops that will be scheduled. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review draft Position Paper authorizing the General Manager to execute a Source Control and Pollution Prevention Support Services Agreement with Mt. View Sanitary District (MVSD) Environmental Compliance Superintendent Tim Potter reviewed the draft Position Paper included in the agenda packet. COMMITTEE ACTION: Reviewed and recommended Board approval. Real Estate, Environmental & Planning Committee Action Summary May 27, 2015 Page 3' *6. Review and discuss letter from Contra Costa Water District (CCWD) to City of Concord dated April 27, 2015 regarding Concord Hilton's access to recycled water General Manager Roger Bailey asked for a refined scope in how to respond to the letter. Planning and Development Services Division Manager Danea Gemmell distributed handouts showing the estimated annual savings by using recycled water for two local businesses (attached). Ms. Gemmell stated that Willowick has chosen to pay for its own backflow preventer. She stated that Ashley Furniture will not be using recycled water because it will be installing drought tolerant landscaping. Ms. Gemmell explained that in regard to the Concord Hilton, the District has paid for the mainline costs to bring recycled water to the Hilton and will pay the costs to connect Hilton's irrigation system to recycled water, and CCWD has been willing to contribute $12,000 in materials toward the installation of a backflow preventer with the balance of the backflow installation cost borne by others. The remaining cost to install the backflow preventer at Hilton is about $44, 000. Chair Pilecki and Member McGill asked Mr. Bailey to respond to CCWD's letter. COMMITTEE ACTION: Discussed and provided input to staff. *7. Receive update on the Recycled Water fill station This Item was taken out of order, immediately following Item 5. Household Hazardous Waste (HHVV) Supervisor David Wyatt distributed Recycled Water Fill Usage Statistics as of May 26 (attached). To date, there are 399 registered users, and there have been 2,870 visits with 455,369 gallons taken. Member McGill requested a standing item be placed on the agenda to receive a monthly residential fill station update, a contractor hydrant update, and a HHW update. COMMITTEE ACTION: Received the update. 8. Announcements a. District received Construction Management Association of America (CMAA) award for the Concord Landscape Project at the annual meeting last week. Mr. Petit, Michael Penny and Melody Labella received the award on behalf of the District at a ceremony in San Francisco. b. Future scheduled meetings: Friday, June 5, 2015 at 10:00 a.m. Tuesday, July 14, 2015 at 3:00 p.m. Tuesday, August 11, 2015 at 3:00 p.m. Real Estate, Environmental & Planning Committee Action Summary May 27, 2015 Page 4 C. Mr. Bailey stated that CCWD has requested wholesale pricing, and he has asked Mr. Petit to engage in discussion with CCWD. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items Chair Pilecki requested a future report on vehicle capacity at the HHW facility. 10. Adjournment — at 5:20 p.m. * Attachment to* (hxaowr) Estimated Annual Savings by Using Recycled Water Willowick Business Park (Prepared by CCCSD, May 2015) NEW COST FOR IRRIGATION Recycled Water Connection Cost (Paid by CCCSD) = $29,000 2013 Usage = 4,361,880 gallons (Based on CCWD Binders) • CCCSD Rate= $3.38/1000 gallons (for recycled water) $3.38 x 4,361,880 gallons = $14,743 1000gallons • CCWD Rate= $4.61/1000 gallons (for potable water) Note: Based on Title 5 plus the additional 50 cent increase in June. $5.28 x 4,361,880gallons = $23,031 1000gallons • Annual Water Savings = $23,031 — $14,743 = $8,288 ESTIMATED PAYBACK PERIOD FOR BACKFLOW PREVENTER • CCWD Required Backfiow Preventer on Fire line Cost = $2,500 • Payback Period = $2,500 = $8,288 /year = — 4 months STATE MANDATED 2015 DROUGHT EMERGENCY PLAN FOR CCWD CUSTOMERS • Irrigation customers must reduce 40% below their current water use. Estimated Annual Savings by Using Recycled Water Ashley Furniture (Prepared by CCCSD, May 2015) NEW COST FOR IRRIGATION Recycled Water Connection Cost (Paid by CCCSD) _ $8,900 2013 Usage = 2,397,500 gallons (Based on CCWD Binders) • CCCSD Rate= $3.38/1000 gallons (for recycled water) 38 . $3 10003.38 s x 2,397,500gallons = $8,104 • CCWD Rate = $5.28/1000 gallons (for potable water) Note: Based on Title 5 plus the additional 50 cent increase in June. $5.28 x 2,397,500gallons = $12,659 1000gallons • Annual Savings = $12,659 - $8,104 = $4,555 ESTIMATED PAYBACK PERIOD FOR BACKFLOW PREVENTER • CCWD Required Backflow Preventer on Fire line Cost = $29,500 • Payback Period = $29,500 - $4,555 /year = - 6.5 years STATE MANDATED 2015 DROUGHT EMERGENCY PLAN FOR CCWD CUSTOMERS • Irrigation customers must reduce 40% below their water use. r RECYCLED WATER FILL STATION USAGE STATISTICS 10/14 - 05/26/15 Registered Users by Community (10/25/14 through 05/26/15) 120 110 100 80 60 40 20 0 7 (haniow) 7AA 11..- :.a.....1 11...... oc o L O �a Q\ea5 Sao a� °J *OSA /Emp = Out of Service Area or Employee Number of Visits by Community (10/25/14 through 05/26/15) I I rea `a ,9 h� 1200 2,870 Visits 1000 955 800 600 519 511 400 270 182 200 120 90 98 ■ . 52 56 15 2 ■ 0 `\a L°�` Oar aka, ate hoc Off. 5a�� aF J Lc ova SP�� . *OSA /Emp = Out of Service Area or Employee 250 200 150 100 50 0 Registered Users by Month 169 399 overall 191 19 8 4 0 5 3 October November December January February March April May (thru 5/26) Gallons Taken by Community (10/25/14 through 05/26/15) 160000 140000 137,682 120000 100000 80000 60000 40000 20000 0 o� 455,369 Total Gallons Taken J�� Gallons per Month 350000 455,369 — gal overall 324,894 300000 250000 200000 150000 106,496 100000 50000 16,103 21 435 0 4.200 3,220 0 October November December January February March April May (thru 5/26) 2000 1800 1600 1400 1200 1000 800 600 400 200 LO Visits per Month 1,897 2,870 visits overall 775 1 4 0 19 20 October November December January February March April May (thru 5/26) 200 180 - 160 - 140 120 100 80 60 40 20 0 183 Users by Water District (10/25/14 through 05/26/15) 126 120 100 — 80 60 CCWD EBMUD Martinez Out of Service Area 104 Users by Informed By (10/25/14 through 05/26/15) 40 38 - 26 20 -- - -15 4 0 _ - MEN11 - Word of Mouth Pipeline Website Banner at HHW Newspaper /TV Water District Employee *Poor job surveying for this.initially. . We are trying to go back and ask those that were not surveyed as they come in.