HomeMy WebLinkAbout04.o. Renew existing Source Control and Pollution Prevention Support Services Agreement wtih Mt. View Sanitary District (MVSD)Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 4, 2015
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MT. VIEW SANITARY DISTRICT (MVSD) FOR
CCCSD TO PROVIDE SOURCE CONTROL INSPECTIONS, SUPPORT
MVSD PERMITTING SELECT BUSINESSES, AND PREPARE THE MVSD
POLLUTION PREVENTION ANNUAL REPORT
Submitted By: Initiating Dept. /Div.:
Timothy Potter, Environmental Compliance Engineering & Technical Services /
Superintendent Environmental and Regulatory
Compliance
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
JM. Petit â Director of Engineering & Technical Services 0-tâ
Kent. Alm
Counsel for the District
Roger S. Bailey
General Manager
ISSUE: Continuation of the interagency partnership between the District and Mt. View
Sanitary District (MVSD) for supporting the MVSD Pollution Prevention Program beyond
Fiscal Year (FY) 2014 -15 requires renewal. Authorization from the Board is required for
the General Manager to execute agreements with other public agencies.
RECOMMENDATION: Authorize the General Manager to execute an agreement
renewal with MVSD that would extend this interagency partnership for two years,
through June 30, 2017, with an option to extend the agreement an additional two years,
through June 30, 2019.
FINANCIAL IMPACTS: The proposed agreement provides for full cost recovery. All
District staff hours /wages (e.g. field time, administrative, report writing) are multiplied by
the established District overhead multiplier and billed under this agreement. The
estimated budget for FY 2015 -16 is $33,188 plus $3,920 for each permit. This budget
will increase by 3 percent per year. The staff time used to provide the services will not
be available to perform other District functions.
ALTERNATIVES /CONSIDERATIONS: The Board may decline to renew this
agreement; however, this action is not recommended. Environmental Compliance
Inspectors already work in the MVSD service area when completing work under the
Clean Water Program (CWP) inspection services agreement for the City of Martinez.
Some of the additional 40 inspections per year can be combined with current CWP
inspections in Martinez, and the total number is incidental when compared to the more
than 1,200 inspections completed annually by District inspectors. The District staff time
required to complete the permit document development and oversight of MVSD permits
issued can be worked into the schedule for several Environmental Compliance
Inspectors without significant impact to their ability to complete their assigned District
functions.
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Agreement 6 -4 -15 Draft.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: June 4, 2015
subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MT. VIEW SANITARY DISTRICT (MVSD) FOR
CCCSD TO PROVIDE SOURCE CONTROL INSPECTIONS, SUPPORT
MVSD PERMITTING SELECT BUSINESSES, AND PREPARE THE MVSD
POLLUTION PREVENTION ANNUAL REPORT
BACKGROUND: In 2006, MVSD requested that the District provide services to support
the MVSD Pollution Prevention Program that was approved by both agencies' Boards
through FY 2006 -07. Historically, MVSD has used one of their employees to conduct
their Pollution Prevention Program. That strategy was no longer an option in 2006
because the MVSD Pollution Prevention Program work requires part-time coverage and
draws on diverse skills. The scope of services for this agreement includes conducting a
minimum of 40 inspections per year of businesses in the MVSD service area that could
discharge pollutants identified in the MVSD list of pollutants of concern (e.g., fats, oils,
and grease; mercury; copper), and preparing the Annual Pollution Prevention Report
with input and oversight of MVSD staff. The District is able to perform this work since it
is similar to the work performed for its own Environmental Compliance /Pollution
Prevention Program. MVSD recognized this capability and approached the District to
provide these services.
MVSD staff is requesting that District staff increase their role by preparing permit
documents for MVSD to use for selected businesses. So far, MVSD has issued
customized discharge permits to two businesses in its service area. MVSD is requesting
that the District develop permit documents using the District's Environmental
Compliance Section's Industrial User Permits as templates. These uniform permit
documents could more efficiently be issued to businesses that MVSD determines need
coverage under a discharge permit. MVSD will be responsible for issuing the permits
with the District's Environmental Compliance staff supporting the process.
COMMITTEE RECOMMENDATION: This matter was reviewed by the Real Estate,
Environmental and Planning Committee on May 27, 2015. The Committee
recommended approving this agreement.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
agreement renewal with MVSD to extend this interagency partnership for two years
through June 30, 2017, with an option to extend the agreement for an additional two
years, through June 30, 2019.
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Agreement 6-4 -15 Draft.doc Page 2 of 2