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Home My WebLink About04.a. Approve minutes of May 7, 2015 Board meetingMINUTES OF THE REGULAR MEETING . Q OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 7, 2015 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, May 7, 2015. President McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, McGill ABSENT: Members: Williams a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS The Board welcomed the following new employees: • Robert Walton, Utility Worker in the Operations Department, Plant Maintenance Division, effective April 27, 2015. • Mark Benedetti, Machinist in the Operations Department, Plant Maintenance Division, effective April 30, 2015. 2. PUBLIC COMMENTS Ratepayer Perry Carlston expressed thanks to the District for making recycled water available to the public. He said the employees staffing the fill station are exemplary, and he believes the District serves as an example that should be duplicated statewide. 3. CONSENT CALENDAR a. Approve expenditures dated May 7, 2015. Approval recommended by Finance Committee. b. Receive March 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of May 7, 2015 C. Set public hearing for June 4, 2015 at 7:00 p.m. to consider: • Adopting the Fiscal Year (FY) 2015 -16 Operations and Maintenance (O &M), Debt Service and Self- Insurance Fund Budgets; and • Adopting the FY 2015 -16 Capital Improvement Budget (CIB) and approving the 2015 Ten -Year Capital Improvement Plan (CIP). d. Adopt Resolution 2015 -011 authorizing execution of a quitclaim deed to Taylor Morrison of California, LLC for obsolete rights on the Ryan Terrace condominium property located off Old Crow Canyon Road in San Ramon (APN 208 - 280 -017), and authorizing staff to record documents with the Contra Costa County Recorder. e. Adopt Resolution 2015 -012 accepting seven grants of easement related to the Martinez Sewer Renovations, Phase 4, District Project 8415, for property located in Martinez, and authorizing staff to record documents with the Contra Costa County Recorder. It was moved by Member Causey and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. None. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN THE AMOUNT OF $89,700 WITH JW BACKHOE & CONSTRUCTION, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE CONCORD LANDSCAPE PROJECT, PHASE 2 (RECYCLED WATER CUSTOMER CONNECTIONS), DISTRICT PROJECT 7299A: FIND THAT THE PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA): AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS Provisional Senior Engineer Nathan Hodges reviewed the material contained in the agenda packet and pointed out several revisions to his PowerPoint presentation. He also noted that water pressure issues have affected the ability to connect some users to the system because it may affect their fire service. The Board Members and staff discussed the subject of who generally pays for a backflow device when two different water providers (recycled water and clean water) require such a device on their water system. They also discussed the effects that the sale or vacation of 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of May 7, 2015 the Chevron campus will have on the project, whether there would be any forfeiture under the grant if all potential customers are not connected, and what the updated return on investment figures were based on the total cost of operations and the number of customers. Staff said the latter was in process and would be presented to the Real Estate, Environmental & Planning Committee and the full Board in the near future. It was moved by Member Pilecki and seconded by Member Causey to authorize the General Manager to execute a construction contract with JW Backhoe & Construction, Inc. for the Concord Landscape Project, Phase 2 (Recycled Water Customer Connections), District project 7299A, and authorize the General Manager to execute the contract documents subject to submittal requirements. Motion passed by unanimous vote of the Board Members present. 6. REPORTS a. GENERAL MANAGER 1) General Manager Announcements The following announcements were included in the agenda packet: a) Public bidding for Martinez Sewer Renovations, Phase 4, District Project 8415 b) Natural gas pre - purchase for 2016 C) Bring a Child to Work Day on April 24, 2015 was an educational and fun experience for all participants d) Bike to Work Day scheduled for May 14, 2015 e) Annual Employee Appreciation Picnic scheduled for July 15, 2015 The following additional announcement was made at the meeting: f) Recent earthquakes cause no damage to District facilities. b. COUNSEL FOR THE DISTRICT No report. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme provided a current tally of Proposition 218 protests in advance of the June 4, 2015 public hearing on proposed rate increases. She also announced the following upcoming Committee meetings: WJ CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of May 7, 2095 Administration — Monday, May 11 at 8 a.m. Engineering & Operations — Tuesday, May 12 at 3 p.m. Finance — Wednesday, May 13 at 3 p.m. d. BOARD MEMBERS 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly a) Member Nejedly and Member Pilecki reported on the April 27, 2015 Finance Committee meeting. The Board received the report without comment. President McGill a) President McGill reported on the April 20, 2015 Administration Committee meeting which was chaired by Member Williams. The Board received the report without comment. President McGill reported April 27 -28 California Association of Sanitation Agencies (CASA) Spring Legislative and Public Policy Forum he attended in Sacramento; the April 28 -May 1, 2015 California Water Environmental Association (CWEA) Annual Conference he attended in San Diego; and the May 5, 2015 Board Liaison meeting he and General Manager Roger Bailey attended with Contra Costa Water District (CCWD) Board President Joseph L. Campbell and General Manager Jerry D. Brown. 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. President McGill also reported that West County Wastewater District Board Member George H. Schmidt had passed away earlier in the week. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board None. E None. None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of May 7, 2015 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business to come before the Board, President McGill adjourned the meeting at 2:53 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California 5