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HomeMy WebLinkAbout00. BOARD AGENDA 06-04-15Jl Central Contra Costa Sanitary District Thursday June 4 2015 PHONE: (925) 228 -9500 FAX: (925) 372 -0192 5:30 p.m. (public hearings — 7:00 p.m.) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper BOARD OF DIRECTORS: SPECIAL BOARD MEETING MICHAEL R.MCGILL President TAD J. PILECKI AGENDA President Pro Tem PAUL H CAUSEY JAMES Board Room R WIL IAMS Thursday June 4 2015 PHONE: (925) 228 -9500 FAX: (925) 372 -0192 5:30 p.m. (public hearings — 7:00 p.m.) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper June 4, 2015 Special Board Agenda Page 2 5:30 p.m. ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive Construction Management Association of America (CMMA) award for the Concord Landscape Project. (2 minute staff presentation.) Staff Recommendation: Planning and Development Services Division Manager Danea Gemmell will present the award to Board President McGill. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of May 7, 2015 Board meeting. b. Approve expenditures dated June 4, 2015. Approval recommended by Finance Committee. C. Receive April 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Review financial status and budget of the Self- Insurance Fund and approve the allocation of $1.5 million to the Fund from the Fiscal Year (FY) 2015 -16 Operations and Maintenance Budget. Approval recommended by Finance Committee. e. Authorize the General Manager to renew insurance coverage for FY 2015 -16 for excess liability and property coverage. Approval recommended by Finance Committee. f. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the FY 2015 -16 Sewer Service Charges on the Contra Costa County tax roll for collection. g. Set public hearing for July 23, 2015 at 2:00 p.m. to consider placing the following charges for FY 2015 -16 on the Contra Costa County tax roll for collection: June 4, 2015 Special Board Agenda Page 3 • Capacity Use Charges; • Assessments for Contractual Assessment Districts (CADs) and Alhambra Valley Assessment Districts (AVADs); and • Assessments for other Fee Installment Payment Programs. h. Adopt new Board Policy (BP) 018 — Sick Leave for Temporary Employees. Approval recommended by Administration Committee. Authorize the General Manager to execute an agreement with Woolpert, Inc. with a cost ceiling of $400,000 for implementation services for the Computerized Maintenance Management System (CMMS) Replacement, District Project 8242. Approval recommended by Engineering & Operations Committee. Authorize the General Manager to execute a construction contract change order with W.M. Lyles Company (District Project 7285) in an amount not to exceed $150,000 for the installation of the Kiewit Recycled Water Hydrant. Approval recommended by Engineering & Operations Committee. k. Confirm publication of summary of uncodified District Ordinance No. 284 regarding reimbursement fees for properties that could connect to Job 6508 sewers on Calmar Vista Road in Danville. Award a construction contract in the amount of $579,000 to Aztec Consultants, Inc., the lowest responsive and responsible bidder for the Treatment Plant Safety Enhancements, Phase 4 Revised, District Project 7311; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. M. Adopt Resolution 2015 -014 authorizing execution of a quitclaim deed to Albert R. Rubey, Trustee of the Albert R. Rubey Trust, for obsolete rights at 3189 Danville Blvd in Alamo (APN 191 - 093 -048), and authorizing staff to record documents with the Contra Costa County Recorder. n. Adopt Resolution 2015 -015 accepting a grant of easement related to the Martinez Sewer Renovations, Phase 4, District Project 8415 for property owner Kris R. Koller, Trustee of the Kris R. Koller Trust, 340 Gilger Avenue, Martinez (APN 370 - 082 - 018 -0), and authorizing staff to record documents with the Contra Costa County Recorder. o. Authorize the General Manager to renew the existing Source Control and Pollution Prevention Support Services Agreement with Mt. View Sanitary District (MVSD), expiring June 30, 2015, for two years, through June 30, 2017 with an option to extend the agreement an additional two years, through June 30, 2019. Approval recommended by Real Estate, Environmental & Planning Committee. June 4, 2015 Special Board Agenda Page 4 P. Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. (including work performed by CH2M Hill) in an amount not to exceed $4,044,988 to develop the Comprehensive Wastewater Master Plan (CWMP), and find that the project is exempt from CEQA. Approval recommended by Real Estate, Environmental & Planning Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce settlement of Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. 2) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcements. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • May 27, 2015 — State of the District Talk (as Board Liaison) at San Ramon Community Center (stipend). Member Nejedly a) May 26, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). June 4, 2015 Special Board Agenda Page 5 Member Pilecki b) May 27, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams c) May 26, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • May 28, 2015 — 2015 East Bay Leadership Council Installation Dinner, Pleasant Hill (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 10. REPORT OUT OF CLOSED SESSI 7:00 p.m. 11. ADMINISTRATIVE June 4, 2015 Special Board Agenda Page 6 a. Receive and accept the final Wastewater Cost of Service Study (COSS) prepared by Raftelis Financial Consultants, Inc. (20 minute staff presentation.) Staff Recommendation (Motion Required): Receive and accept final Comprehensive COSS. 12. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting Uncodified Ordinance No. 285 establishing increases in the annual Sewer Service Charge (SSC) for residential and non - residential customers for the next two fiscal years consistent with the chart below: (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 285 establishing increases in the annual Sewer Service Charge (SSC) for residential and non - residential customers for the next two fiscal years as specified in the chart above. b. Conduct a public hearing to consider adopting Uncodified Ordinance No. 286 establishing a 3 percent increase in the annual Recycled Water Charge for recycled water customers for each of the next two years consistent with the chart below: FY 2015 -16 FY 2016 -17 Increase Annual SSC Increase Annual SSC Single Family Residences $32 $471 $32 $503 Multi - Family Residences $24 $463 $24 $487 Effective Date July 1, 2015 July 1, 2016 (Residential rates shown in dollars per residential unit.) Non - Residential As shown in the Proposition 218 Notice mailed to property owners and the Wastewater Cost of Service Study dated May 21, 2015 by Raftelis Financial Consultants, Inc. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 285 establishing increases in the annual Sewer Service Charge (SSC) for residential and non - residential customers for the next two fiscal years as specified in the chart above. b. Conduct a public hearing to consider adopting Uncodified Ordinance No. 286 establishing a 3 percent increase in the annual Recycled Water Charge for recycled water customers for each of the next two years consistent with the chart below: June 4, 2015 Special Board Agenda Page 7 FY 2015 -16 FY 2016 -17 Annual Annual User Group Increase Charge Increase Charge Potable Water Customers $0.10 $3.38 $0.10 $3.48 Canal (Raw) Water Customers $0.05 $1.61 $0.05 $1.66 Effective Date July 1, 2015 July 1, 2016 (Rates shown in dollars per 1,000 gallons) (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 286 establishing increases in the annual Recycled Water Service Charge for Class I and II customers for the next two fiscal years as specified in the chart above. C. Conduct public hearings on the following matters; reviewed by Finance Committee: 1) Consider adopting Uncodified Ordinance No. 287 to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. Reviewed by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 287 and necessary findings, to replace the "Schedule of Environmental and Development Rates and Charges" adopted pursuant to Ordinance No. 280 in accordance with District Code Chapter 6.30. 2) Consider adopting Uncodified Ordinance No. 288 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 288 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 281 in accordance with District Code Chapter 6.12. June 4, 2015 Special Board Agenda Page 8 d. Conduct a public hearing to consider the following matters: • Adopting the FY 2015 -16 Capital Improvement Budget (CIB) for inclusion in the FY 2015 -16 District Budget, • Approving the 2015 Ten -Year Capital Improvement Plan (CIP), and • Making the finding that the documents are exempt from CEQA. Approval recommended by Engineering & Operations Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct the public hearing and take the following actions: Adopt the FY 2015 -16 CIB for inclusion in the FY 2015 -16 District Budget, approve the 2015 Ten -Year CIP, and make the finding that the documents are exempt from CEQA. e. Conduct a public hearing to consider adopting the following budgets for FY 2015 -16: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. Approval recommended by Finance Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve and adopt the Fiscal Year 2015 -16 Operations and Maintenance Budget, Debt Service Fund Budget, and Self - Insurance Fund Budget. 13. ADJOURNMENT June 4, 2015 Special Board Agenda Page 9 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JUNE 2015 Thursday Board Meeting Board Room June 4 Board of Directors 5:30 p.m. 7:00 p.m. (Public Hearings) Friday Real Estate, Environmental & Planning Third Floor Executive Conference Room June 5 Committee 10:00 a.m. Pilecki, McGill Monday Administration Committee Meeting Third Floor Executive Conference June 8 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 8 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room June 10 Causey, Nejedly 3:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room June 29 Williams, Nejedly (Alternate) 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 29 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5129115