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Home My WebLink About03. BP 013 Standing Committee Charters3. Number: BP 013 Authority: Board of Directors Effective: March 6, 2014 Revised: Reviewed: Initiating Dept. /Div.: Administration BOARD POLICY www.centralsan.org STANDING COMMITTEE CHARTERS PURPOSE The purpose of this BoaFd Pelicny is to adopt charters for the District's Standing Committees. POLICY The Board has determined that it is beneficial to adopt charters for each of the District's Standing Committees below: Administration Finance Engineering & Operations Real Estate, Environmental & Planning These charters define the mission and goals of the Committees, list key staff liaisons, and set forth the Committee scope with an emphasis on policy rather than operational matters. They provide a framework within which the Committees and staff can operate. They can be revised as needed by the Board. The General Manager will determine to which Committee items are assigned as they arise, and, in cases where certain topics may span two Committees, the General Manager may confer with the Board President for guidance. [Original Retained by the Secretary of the District] Number: BP 013 STANDING COMMITTEE CHARTERS Page 2 of 6 CHARTER ADMINISTRATInN r nmKAITTFF Chair Committee Member Members: Meeting Twice a monthly (subject to rescheduling or cancellation) Schedule: Primary Staff General Manager Liaison: Secretary of the District Director of Administration Human Resources Manager Communication Services & Intergovernmental Relations Manager Risk Management Administrator Information Technology Mana er dmiRistratG+ Committee The Mission of the Administration Committee is to provide input and Mission /Goals: recommendations to the Board regarding administrative policy matters, including District policies on Human Resources matters, internal operations, outreach, information technology, and legislation that support the District's Mission, Vision and Values and Strategic Plan Goals: • Policy development and review • Oversight of Human Resources policies /matters • Internal operations • Effective public outreach • Review of information technology policies • Legislative review • Oversight of Risk Management • Transparency Committee The Committee may review and make recommendations to the full Board. Scope: The Committee may direct the General Manager to conduct additional research on policy issues within the Committee Charter. The Committee may concur with General Manager recommendations when within General Manager authority, which will be reported to the Board as appropriate. • Develops new, or reviews and revises existing, District policies for Board consideration • Reviews and makes recommendations on Human Resources matters • Reviews and advises on internal operating issues that fall within the Committee Charter • Ensures adequate public outreach of District services and programs • Reviews District information technology policy matters • Reviews le islation affizrtinn the District Number: BP 013 STANDING COMMITTEE CHARTERS Page 3 of 6 • Oversees Risk Management and associated legal matters Accepted by March 6, 2014 Board: Number: BP 013 STANDING COMMITTEE CHARTERS Page 4 of 6 CHARTER ENGINEERING & OPERATIONS COMMITTEE Chair Committee Members: Member Meeting Schedule: — Monthly subject to rescheduling or cancellation Primary Staff Liaison: General Manager Secretary of the District Director of Engineering & Technical Services Deputy General Manager ' Capital Projects Division Manager Collection System Operations Division Manager Planning & Development ServicesE-rvire-montal Sew; Division Manager Plant Operations Division Manager Plant Maintenance Division Manager Committee Mission/ The Mission of the Engineering & Operations Committee is Goals: primarily to provide oversight and direction to staff on Board - adopted policy issues relating to the District's Capital Improvement Program and Operations consistent with the District's Mission, Vision and Values and Strategic Plan. Goals: • Fiscal sustainability • Budgetary transparency • Ensure appropriate level of internal controls • Regulatory compliance • Operational effectiveness /resilience • Oversight of District Safety Program Committee Scope: The Committee may review and make recommendations to the full Board. The Committee may direct the General Manager to conduct additional research on policy issues within the Committee Charter. The Committee may concur with General Manager recommendations when within General Manager authority, which will be reported to the Board as appropriate. • Reviews Capital Improvement Program and Budget for planning, funding and regulatory compliance, and transparency • Reviews Engineering, Plant Operations, Maintenance and Collection System Operations issues as they arise; keeps Board informed as to how these issues impact customer service and the priority of upcoming capital work • Reviews Asset Management Program • Reviews and monitors District's Safety Program Accepted by Board: March 6, 2014 Number: BP 013 STANDING COMMITTEE CHARTERS Page 5of6 CHARTER FINANCE COMMITTFF Chair Committee Members: Member Meeting Schedule: Twice a month subject to rescheduling or cancellation Primary Staff Liaison: General Manager Secretary of the District Director of Administration Finance Manager Purchasing and Materials Manager Committee Mission/ The Mission of the Finance Committee is primarily to provide Goals: financial oversight and direction to staff on adopted policy issues, and to ensure fiscal sustainability of the District consistent with the District's Mission, Vision and Values and Strategic Plan. Goals: • Fiscal sustainability • Compliance with federal, state, and public financing requirements • Ensure appropriate level of internal controls • Recommend policies to safeguard the District's assets • Transparency Committee Scope: The Committee may review and make recommendations to the full Board. The Committee may direct the General Manager to conduct additional research on policy issues within the Committee Charter. The Committee may concur with General Manager recommendations when within General Manager authority, which will be reported to the Board as appropriate. • Provides recommendations related to the annual budget, its implementation and future projections • Reviews financial reports for completeness and accuracy • Oversees proper use of resources • Reviews development, implementation and oversight of the District's investment policies and practices • Reviews expenditures and makes recommendations to the Board Accepted by Board: March 6, 2014 Number: BP 013 STANDING COMMITTEE CHARTERS Page 6of6 CHARTER REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE Committee Members: Meeting Schedule: Chair Member Monthly subject to cancellation or rescheduling) Primary Staff Liaison: General Manager Secretary of the District Director of Administration Director of Engineering & Technical Services Deputy General Manager ' Planning & DevelopmentERV*FeRme Services Division Manager Committee Mission/ The Mission of the Real Estate, Environmental & Planning Goals: (REEP) Committee is to ensure long -range planning that supports the District's Mission, Vision and Values and Strategic Plan Goals: cost - effectively engage in resource recovery and recycling activities • Cost - effectively engage in resource recovery and recycling activities • Regulatory compliance • Appropriate use of District land, resources and facilities • Long -range planning • Transparency Committee Scope: The Committee may review and make recommendations to the full Board. The Committee may direct the General Manager to conduct additional research on policy issues within the Committee Charter. The Committee may concur with General Manager recommendations when within General Manager authority, which will be reported to the Board as appropriate. • Reviews long -range planning documents including master plans and strategic plans • Oversees the District's regulatory and permitting strategies to remain in compliance with federal, state and county regulatory requirements • Oversees use of land resources and facilities in accordance with District policies • Reviews year -end annual reports for Household Hazardous Waste, Pollution Prevention, and Recycled Water Accepted by Board: March 6, 2014