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Home My WebLink About05.d.1)a) Engineering & Operations Committee Action Summary 5-12-15central 5*d*1)4)t Sanitary District SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAEL R.MCGILL SANITARY DISTRICT President ENGINEERING & OPERATIONS TAD J. PILECx7 President Pro Tent COMMITTEE PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS ACTION SUMMARY PHONE: (925) 228 -9500 FAX: (925) 676 -7211 Chair Causey www.centralsan.org Member Nejedly Tuesday, May 12, 2015 3:00 p.m. 2" d Floor Conference Room 5019 Imhoff Place Martinez, California PRESENT: Chair Paul Causey, Member Jim Nejedly, General Manager Roger Bailey, Deputy General Manager Ann Sasaki, Director of Engineering and Technical Services Jean -Marc Petit, Director of Administration David Heath, Provisional Capital Projects Division Manager Edgar Lopez, Planning and Development Services Division Manager Danea Gemmel[ (arrived during Item 5), Plant Maintenance Division Manager Neil Meyer (left after Item 3), Senior Engineer Dana Lawson (left after Item 7), Senior Engineer Sasha Mestetsky, Provisional Senior Engineer Clint Shima (left after Item 3), Associate Engineer Nancy Molina (left during Item 5), Provisional Associate Engineer Melody LaBella (arrived during Item 5), Accountant Amal Lyon, District Counsel Kent Alm (left after Item 3), and Senior Administrative Technician Cindy Granzella Call Meeting to Order Chair Causey called the meeting to order at 3:02 p.m. 2. Public Comments None. 3. Review draft Position Paper authorizing the General Manager to execute a service agreement with Solar Turbines, Inc. in the amount of $1,600,000 Provisional Senior Engineer Clint Shima explained that the District has been in contract with Solar Turbines, Inc. since 2012. Staff is recommending entering into a five -year, long -term services contract to maintain the Cogeneration Gas Engineering & Operations Committee Action Summary May 12, 2015 Page 2 Turbine System (Cogen System). Plant Maintenance Division Manager Neil Meyer explained the contract covers normal wear and tear and only a few items will not be covered. If these additional items are needed, costs will come from the Operations and Maintenance (O &M) Budget. He suggested that such costs would be minimized. Mr. Alm gave a summary of his review of the liability provisions. He expressed concern that the District may run into insurability issues in the future working with Solar Turbines, Inc. Member Nejedly asked if other options are available. Mr. Shima explained that the District has already upgraded the system, and other companies are not as familiar with the system as Solar Turbines, Inc. Chair Causey asked if it would be possible to enter into a short-term contract for the first engine overhaul, scheduled in November 2015. Mr. Shima explained that the District has currently been using short-term contracts with Solar Turbines, Inc. Solar Turbines, Inc. is now looking for a long -term contract and are less inclined to continue with another short-term contract. Member Nejedly suggested taking this item to the full Board for discussion. Chair Causey agreed, and requested a memo listing all options for the Board to consider. COMMITTEE ACTION: Requested that information on all options be presented to the full Board for consideration. *4. Update and discuss Pleasant Hill — Grayson Creek Trunk Sewer, District Project 8412 Associate Engineer Nancy Molina presented a status report on District Project (DP) 8412 (attached). Ms. Molina explained that the new estimated total cost of the project is $10.7 million, with an anticipated bid opening in February 2016 and project completion in spring 2017. COMMITTEE ACTION: Received the update. *5. Review draft Fiscal Year 2015 -16 Capital Improvement Budget (CIB) and 2015 Ten -Year Capital Improvement Plan (CIP) (Distributed under separate cover) Provisional Capital Projects Division Manager Edgar Lopez reviewed the PowerPoint distributed just prior to the meeting (attached). COMMITTEE ACTION: Reviewed and provided input to staff. Engineering & Operations Committee Action Summary May 12, 2015 Page 3 6. Standing . Items tems *a. Review schedule and discuss upcoming bids and awards and discuss change orders over $50,000, if needed Recycled Water Hydrant Project Lafayette Sewer Renovations, Phase 8 Planning and Development Services Manager Danea Gemmell and Provisional Associate Engineer Melody LaBella reviewed the presentation included in the agenda packet, explaining the need for more Recycled Water Hydrants. Ms. Gemmell also suggested an extension at the Household Hazardous Waste (HHW) Facility to provide more pressure for the residential fill station, which could include an addition of a hydrant at that location and additional service points. Ms. Gemmell distributed a map of the HHW Facility to show the potential extension and hydrant (attached). The proposed work would be undertaken by Lyles Construction as a change order to the Primary Treatment Renovations Contract and paid for under the Recycled Water Program. Member Nejedly stated the urgency for hydrants on the adjacent Kiewit property and would like to include a second residential fill station at that location. Chair Causey agreed and requested that the change order work be tracked as a separate project. b. Receive report regarding any projects approaching a budget overrun within the 15 percent General Manager authority, if needed — None reported C. Receive Quarterly Report to compare budgeted versus actual costs d. Receive presentation on projects whose costs exceed 20 percent of the number quoted in the Capital Improvement Budget Allocation (CIBA), not including the 15 percent General Manager contingency • Martinez Sewer Renovations, Phase 4, District Project 8415 COMMITTEE ACTION: Reviewed standing items and provided input to staff. Engineering & Operations Committee Action Summary May 12, 2015 Page 4 7. Review draft Position Paper authorizing the General Manager to execute an agreement with Woolpert, Inc. with a cost ceiling of $400,000 for implementation services for the Computerized Maintenance Management System (CMMS) Replacement, DP 8242 This item was taken out of order, immediately following Item 3. COMMITTEE ACTION: Reviewed and recommended Board approval. 8. Announcements a. Future scheduled meetings: Wednesday, June 10, 2015 at 3:00 p.m. Wednesday, July 1, 2015 at 3:00 p.m. Wednesday, August 26, 2015 at 3:00 p.m. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items None. 10. Adjournment — at 4:52 p.m. * Attachment Pleasant Hill- Grayson Creek Trunk Sewer DP 8412 Status Report Presented By Nancy Molina, PE Associate Engineer ?;1 Central Contra Costa Sanitary District Location Map 9. (VAkv\AOOT) 1 Project Map a r N . �. � l J W£6TQYER OR H 7 - . 3 s -. ., Grxaysom RG �, A g cmawR awk rral sswr GREGORY'[ry !a EtlpMp 3C T1W Eswa y � My! fU%R GRtlI � Fbw D*tl*Cvm on Sewershed Map iLI ;� _ ■ • ¢ 1 I != Pl.wrt w Ganiea '=Y 1 an Emy x Tom.,. s— r —. s.— s' 5/12/2015 '. 2 Major Coordination Efforts • United States Bureau of Reclamation (USBR) Permit to construct • City Paving Coordination • Local Sewer Line Renovations • Eliminate the sewer along the creek Sewer Deficiencies � 4 * - lop r i d� krESrovti as I y ''— i � � GREGORYCA' . SMM GVe160oa �"�_ 6� /. -_ -_ -. - •r G.V. -Calk T—k S— ■� E..bNM.T- *Swea+ IL ^. �xBMOnm GaewpFro §u<i1 . MalaC .v -�'—' —� Fkxv grectlan 5/12/2015 3 Design Status • Design is 80% Complete • Final Geotechnical Report • West Yost constructability review • Construction Methods • Open Trench • Pilot Tube Guided Boring and Microtunneling (Trenchless) • Manholes Cost Estimate Update • Design $1.25M • DCM Consulting ($134,000) • West Yost & Associates ($69,000) • Construction Contract $8.1M • Contingency $0.35M • Construction Management/ Inspection/ Permits $1M TOTAL ESTIMATED PROJECT COST $10.7M 5/12/2015 al Projected Schedule • Bid Opening February 2016 • Award Contract March 2016 • Construction April 2016 - Spring 2017 • Two Fiscal Year Project, ending in FY 16 -17 QUESTIONS 5/12/2015 5 f Item 5 Proposed 2015 -16 Capital Improvement Budget and Ten -Year CIP Edgar J. Lopez, PE Prov. Capital Projects Division Manager Engineering & Operations Meeting May 12, 2015 Central Contra Costa Sanitary District Proposed FY 2015 -16 CIB — New Changes • Formal Project Prioritization • Table 1 has been modified (Contingency added to Estimated Allocations) • Program financial information has been consolidated to single spreadsheet. Table 2 -5 • Major project emphasis FY 2015 -16 • 10 -Year Capital Improvement Plan (CIP D 5. (hMAIDW) 1 Proposed FY 2015 -16 C113 Prioritization • Priority by Program • Point System: • Critical > 65 Very High 50 — 64 • High 25 — 49 Medium < 25 Primary Treatment Renovation Project Name Primary Treatment Renovation Project No 285 Program Treatment Plant Program Estimated FY 2014-15 Expenditures Phase C Sub-Pr ram One -Time Renovation $11,498,454 Primly Rank Critical Project Manager Jason DeGroot $907,000 Rark:ig Scare 90 De VDNtsion Engineering/Capitzl Projects Treatment a, -1 Comad% the plant 100% Purpose: This project will improve the reliability of the Primary or the Tour primary sedimentation tanks were constructed In the mid -1 yaps and the tanks were constructed in the mid -1970s as part of the 5A expansion project. Some iponerds are corroding and nearing the end of their service life. Table 1 - Last Year Table 1: Capital Improvement Budget Summary for Fiscal Year 2014 -16 Program 95% of Estimated Allocatlonfor Projects in the CIE 5% Program Contingencyfor projects not In the CIB Estimated Allocation this FY All Projects Estimated Carry- over from Previous FY Total Proposed Authorization Estimated FY 2014-15 Expenditures Treatment Plant $ 4,261,700 $ 224,300 $ 4,486,000 $11,498,454 $15,984,454 $ 9,045,000 Collection System $17,232,000 $907,000 $18,139,000 $8,191,317 $26,330,317 $12,217,000 General Improvements $ 3,302,675 $ 173,825 $ 3,476,500 $ 3,328,016 $ 6,804,516 $ 3,265,000 Recycled Water $ 541,025 $ 28,475 $ 569,500 $ 812,230 $1,381,730 $ 552,000 Total this Fiscal Year $25,337,400 $1,333,600 $26,671,000 $23,630,017 $60,501,017 $215,078,000 it Proposed FY 2015 -16 CIB New - Table 1 Proposed FY 2015 -16 CIB New Program Tables TABLE 5: FY 15.16 CIB Bec clad Water Pro ram Bud t/ Pro'eet List mte: 05M.15 DRAFT MARY A B C D MwFY(FI Sp Estimated Estimated Frtbtte —W. FWF•FY Carry -Over Allo cations this Total Proposed Estimated FY Program from Previous FY (All Projects Authorizations 2015 -16 Se '.it FY including Expenditures Contingency) f?RJ »l f ?.S r!.• Treatment Plant $ 3,684,000 $ 12,257,000 $ 15,941,000 $ 10,410,000 Collection System $ 6,063,000 $ 24,350,000 $ 30,413,000 $ 15,950,000 General $ 1,540,000 $ 3,113,000 $ 4,653,000 $ 3,980,000 Improvements emnew Fr E. nane.. f[eo mo faoo ' Recycled Water $ 288,000 $ 480,000 $ 768,000 $ 450,000 Total this FY: $ 11,575,000 $ 40,200,000 $ 51,775,000 $ 30,790,000 Proposed FY 2015 -16 CIB New Program Tables TABLE 5: FY 15.16 CIB Bec clad Water Pro ram Bud t/ Pro'eet List mte: 05M.15 DRAFT MARY NeM NFnOw M— Nal[a AOaFa[e [e eb MwFY(FI Sp fbmenry fWptt SYLIfb Frtbtte —W. FWF•FY F- 15,)Ji WCS'0:" T:S; .:;' .i S".iOC Se '.it ". =Fx f?RJ »l f ?.S r!.• S':- Sf. S'rcf Sn nn f]bbA00 FE•v✓ W OS.600 emnew Fr E. nane.. f[eo mo faoo ' 0 f'4T [o�a.c Fr *Y�cwrtwnsY•c� v's's C brs E.�a_�. 0 I I 1 I 9asee[r'I s�.rmao0l f+sw.vzl wu.ral >a+tml nm.®I >aesml sasoq LLLterhe MFY 2M5•te bled S Ors•�.O10 B.EtmlW Ye[be[f[fw FY ]OKfb fW Frwryn f0 f0 0 000,000 f]bbA00 M,Sr�nCmtlgnryl W OS.600 emnew Fr E. nane.. f[eo mo faoo [o�a.c Fr *Y�cwrtwnsY•c� v's's brs E.�a_�. 0 3 Treatment Plant (TP) Program — One Time Renovation — Recurring Renovation — Regulatory Compliance — Expansion-- - Safety Improvements — Wastewater Treatment Master Planning —Applied Research and Pilot Projects PROPOSED FY 15 -16 TP PROGRAM CATEGORY PROJECTS ESTIMATED EXPENDITURES ,r r $ 1,750,000 R &R Primary Treatment Renovation $ 560,000 Sustainability t~ $ 1,200,000 Regulatory Wet and Dry Scrubber — Expansion-- - Safety Improvements — Wastewater Treatment Master Planning —Applied Research and Pilot Projects PROPOSED FY 15 -16 TP PROGRAM CATEGORY PROJECTS ESTIMATED EXPENDITURES Planning TP Planning and Comprehensive MP $ 1,750,000 R &R Primary Treatment Renovation $ 560,000 Sustainability Pump & Blower Seismic Upgrade $ 1,200,000 Regulatory Wet and Dry Scrubber $ 500,000 Regulatory Headwork Screenings $ 400,000 R &R Piping Renovation 8 $ 1,500,000 All Other $ 5,710,000 Estimated Total: $ 10,410,000 n Key TP Projects r® G� i d''6'. Comprehensive Master Plan Collection System Program - Renovation /Rehabilitation Projects - Regulatory Compliance - Expansion - Pumping Stations - Collection System Planning - Master Plan, Infoworks® Hydrodynamic Modeling 5 PROPOSED FY 15 -16 CS PROGRAM CATEGORY PROJECT ESTIMATED EXPENDITURES R &R Lafayette 10, Martinez 4, M1 $ 10,550,000 CIPP and others R &R/ Relief Pleasant Hill - Grayson Creek $ 3,050,000 Capacity Trunk Pumping Stations Equipment & piping replacement; $ 400,000 Safety Improvements Developer services Cost Neutral $ 800,000 and CAD's Planning Master Plan and CS Modeling $ 1,150,000 Total $ 15,950,000 General Improvements (GI) Program —Vehicles and Equipment — Information System —Asset Management --- -w • GDI /GIS • CMMS f! — Legal for Capital Projects —Building and Property Improvements PROPOSED FY 2015 -16 GI PROGRAM PROJECT ESTIMATED EXPENDITURES Vehicles and Equipment $ 500,000 Information Technology $ 1,300,000 Asset Management Program $ 600,000 GIS, GDI, CMMS Replacements $ 780,000 All Other (POD ADA, Safety Items, Server Room) $ 800,000 Estimated Total: $ 3,980,000 Recycle Water Program —Future Recycle Water Projects (not included in the EPA Agreement) —Future Industrial ReW Projects —Future ReW Development Planning —Existing ReW Facilities R &R 7 PROPOSED FY 2015 -16 RECYCLED WATER PROGRAM PROJECT ESTIMATED EXPENDITURES Recycled Water Planning $ 100,000 Filter Plant Facilities $ 200,000 Concord Landscape — Customer Connections $ 87,000 All Other $ 63,000 Estimated Total: $ 450,000 Proposed $413 Million Ten Year CIP includes • Treatment Plant ($196 M) — R &R projects 9? nn — Regulatory $ 66 M — Sustainability/ Energy/ Optimization $ 11 M — Capacity/ Expansion/ Planning $ 26 M • Collection System ($191 M) — R &R $ 130 M — Capacity/ Expansion $ 32 M — Pumping Stations $ 12 M — CAD's and Developer Sewers $ 14 M • General Improvements & Recycled Water ($25 M) — IT Development $ 9 M — Asset Management (CMMS, etc.) $ 4 M — Recycled Water $ 5 M E: R Pleasant Hill Corridor FY16/17 • In past CIP for 2019. • Due to City Paving and Federal grants, Roadway to be paved by City in 2018. • This is a capacity project and will be confirmed with the Comprehensive Wastewater Master Plan. • Project may be coordinated with Grayson Creek Trunk. • Potential Costs — Approx. $2.6 Million Pleasant Hill Corridor FY16/17 S J / rII l nm WVSI UVE.1: DR W �, �- GRECOR't I = - 0� , Q_ Grayson Crew, runk Sewer \ �� i ■� Pleasant III Conidor —ILJ r r. Existing 3SH' Trunk Sewer 1 4 Mapr Croesinge -: � Flow DirecYOn E Questions or Comments? 10 Uptional Truck Fill Hydrant