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Home My WebLink About00. BOARD AGENDA 05-21-15Jl Central Contra Costa Sanitary District Thursday PHONE: (925) 228 -9500 May 21, 2015 FAX: (925) 372 -0192 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper BOARD OF DIRECTORS: BOARD MEETING MICHAEL R. MCGILL President TAD J. PILECKI AGENDA President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY Board Room DAVID R. WILLIAMS Thursday PHONE: (925) 228 -9500 May 21, 2015 FAX: (925) 372 -0192 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper May 21, 2015 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of April 23, 2015 Board meeting. b. Approve expenditures dated May 21, 2015. Approval recommended by Finance Committee. C. Set public hearing for June 4, 2015 at 7 :00 p.m. to consider: • Adopting an uncodified ordinance to amend the Schedule of Capacity Fees, effective July 1, 2015. • Adopting an uncodified ordinance to amend the Schedule of Environmental and Development Rates and Charges, effective July 1, 2015. d. Approve updated salary schedule for all District job classifications effective May 21, 2015 to meet disclosure requirements of a "publicly available pay schedule" under Public Employees' Pension Reform Act (PEPRA). e. Allow Connection Fee Deferral Program to sunset on June 30, 2015 due to lack of use. Finance Committee recommended letting the Program sunset. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. May 21, 2015 Board Agenda Page 3 2) Report on Capistrano Taxpayers Association, Inc. v. City of San Juan Capistrano Appellate Decision filed April 20, 2015 — Proposition 218 Decision on Use of Tiered Water Rates. (No presentation is planned, District Counsel will be available to answer questions.) Staff Recommendation: Receive the report. C. Secretary of the District 1) Update on Proposition 218 protests in advance of June 4, 2015 public hearing (7:00 p.m.) on proposed rate increases. Staff Recommendation: Receive the update. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) May 12, 2015 — Engineering & Operations Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member Neiedly b) May 13, 2015 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (stipend). Member Pilecki c) May 6, 2015 — Real Estate, Environmental & Planning Committee meeting — Member Pilecki (stipend) and President McGill (stipend). Member Williams d) May 11, 2015 — Administration Committee meeting — Member Williams (stipend) and President McGill (stipend). President McGill • May 7, 2015 —Contra Costa County Mayors' Conference hosted by the City of Pittsburg featuring supervising naturalist Mike Moran, Big Break Visitor Center at the Delta, East Bay Regional May 21, 2015 Board Agenda Page 4 Park District, speaking about Delta Gateways: Heritage and Habitat (expenses). • May 11, 2015— Board Liaison meeting with City of Pleasant Hill officials, Mayor Ken Carlson and City Manager June Catalano (stipend). • May 19 -20, 2015 — California Special Districts Association (CSDA) Special Districts Legislative Days in Sacramento (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 6. ADMINISTRATIVE a. Consider whether to convert from detailed summary Board minutes to action minutes supplemented by indexed, videotaped recordings of Board meetings that would be made available on the District's website and retained permanently. Approval recommended by Administration Committee. (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. 7. ENGINEERING a. Presentation of recent KTVU -2 video clip on residents using free recycled water from the District's recycled water fill station to keep landscapes green. (2 minute staff presentation.) Staff Recommendation: Receive the presentation. May 21, 2015 Board Agenda Page 5 8. TREATMENT PLANT a. Adopt Resolution 2015 -013 authorizing the General Manager to enter into a sole- source services contract with Solar Turbines, Inc. for a five -year term at an estimated cost of $1.65 million for the long -term maintenance of the District's Cogeneration Gas Turbine System, pursuant to Public Contract Code Section 3400(c)(3) and District Purchasing Procedures Manual Section 5.3.15; and make the following findings: 1) That the long -term services contract is exempt from California Environmental Quality Act (CEQA); 2) That the public interest is best served by utilizing the unique technology and proprietary knowledge that Solar Turbines, Inc., the original equipment manufacturer, has developed to maintain the Cogeneration Gas Turbine System; and 3) That under the circumstances, Solar Turbines, Inc. is the only qualified supplier to maintain the rebuilt Cogeneration Gas Turbine System equipment and that it is in the best interest of the District to proceed with a sole- source contract with Solar Turbines, Inc. Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2015 -013 authorizing the General Manager to enter into a sole- source contract with Solar Turbines for long -term maintenance of the Cogeneration Gas Turbine System, and make the findings set forth above. 9. BUDGET AND FINANCE a. Receive FY 2015 -16 Operations & Maintenance (O &M) and Debt Service Fund Budgets. Reviewed by Finance Committee. (20 minute staff presentation.) Staff Recommendation: Receive the FY 2015 -16 O &M and Debt Service Fund Budgets. b. Receive FY 2015 -16 Capital Improvement Budget (CIB) and 2015 Ten -Year Capital Improvement Plan (CIP). Reviewed by Engineering & Operations Committee. (20 minute staff presentation.) Staff Recommendation: Receive the FY 2015 -16 CIB and 2015 Ten -Year CIP. May 21, 2015 Board Agenda Page 6 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • 69 La Espiral in Orinda. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT May 21, 2015 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MAY 2015 Thursday Board Meeting Board Room May 21 Board of Directors 2:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room May 26 Williams, McGill 8:00 a.m. Tuesday Finance Committee Meeting Third Floor Executive Conference Room May 26 Nejedly, Pilecki 3:00 p.m. Wednesday Real Estate, Environmental & Planning Second Floor Conference Room May 27 Committee 2:30 p.m. Pilecki, McGill JUNE 2015 Thursday Board Meeting Board Room June 4 Board of Directors 6:00 p.m. 7:00 p.m. Public Hearings) Friday Real Estate, Environmental & Planning Third Floor Executive Conference Room June 5 Committee 10:00 a.m. Pilecki, McGill Monday Administration Committee Meeting Third Floor Executive Conference June 8 Williams, McGill Room 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 8 Nejedly, Pilecki 3:00 p.m. Wednesday Engineering & Operations Committee Second Floor Conference Room June 10 Causey, Nejedly 3:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room June 29 Williams, Nejedly (Alternate) 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 29 Nejedly, Pilecki 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5115115