HomeMy WebLinkAbout04. Review draft position paper re Schedule of Environmental and Development-Related Rates and Charges for June 4, 2015 public hearingCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS 1_!, DRAFT
POSITION PAPER
Board Meeting Date: June 4, 2015
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
Submitted By. Initiating Dept. /Div.:
Earlene Millier, Engineering Assistant III Engineering and Technical Services /
Planning and Development Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Brightbill, Senior Engineer
D. Gemmell, Planning & Development Services Div. Mgr. K. Alm Roger S. Bailey
JM. Petit, Director of Engineering & Technical Services Counsel for the District General Manager
ISSUE: District Code Chapter 6.30 requires that a public hearing be held prior to the
Board of Directors' consideration of an ordinance to adopt an uncodified "Schedule of
Environmental and Development - Related Rates and Charges ".
RECOMMENDATION: Conduct the public hearing. Adopt an ordinance replacing the
uncodified "Schedule of Environmental and Development - Related Rates and Charges"
adopted pursuant to Ordinance 280 in accordance with District Code Chapter 6.30.
FINANCIAL IMPACTS: The proposed rates and charges are designed to recover the
District's direct and indirect labor costs, other operating costs, and administrative
overhead costs incurred in providing environmental and development - related services.
Staff estimates that increased revenue in the fee categories where fee increases are
recommended will be approximately $75,000.
BACKGROUND: Chapter 6.30 of the District Code includes provisions for the Board to
adopt an uncodified schedule of rates and charges for environmental and development -
related services provided to property owners, contractors, developers, septic and
grease waste haulers, and permitted industrial users. These services include permit
counter assistance, plan review, construction inspection for private side sewers and
public main line extensions, addition of new sewers, parcels, and permit information to
District maps, administration of source control permits and inspections, and septic and
grease hauler permitting, sampling and treatment. The State of California mandates
that revenues from fees, rates and charges do not exceed the cost of providing
services. Following its review, District staff recommended that rates and charges be
revised to include: 1) adjustment for changes in salaries, benefits and administrative
overhead; and 2) adjustment of the mileage rate for those charges that include a
mileage factor.
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POSITION PAPER
Board Meeting Date: June 4, 2015
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
For 2015 -16, staff recommends changes to the Schedule of Rates and Charges based
on a 4% cost of living adjustment to staff salaries, an administrative overhead
percentage of 206% of direct salary cost (twelve percent higher than the 194%
overhead rate applicable in 2014), and a vehicle mileage rate of $0.335 per mile. A
comparison of current and staff - recommended rates and charges is presented in
Exhibit A to the attached Ordinance.
Staff conducted a coordinated outreach program to inform and solicit input from
interested customers regarding the proposed Environmental and Development - Related
Rates and Charges. Notices of the public hearing were posted and published in the
Contra Costa and San Ramon Valley Times. In addition, approximately 235 letter
reports including the proposed schedule of rates and charges were distributed to
developers, engineers, architects, contractors, and representatives of the Home
Builders Association of Northern California, the Engineering and Utilities Contractors'
Association, the Associated Building Contractors Golden Gate Chapter, and others who
have requested notice of fee increase proposals.
Staff also scheduled a meeting on May 28, 2015 at 10:00 a.m. to provide an opportunity
for the customers to discuss the proposed fees, rates and charges. This effort to invite
public comment was pursued to encourage affected customers to provide input during
the rate - setting process. Comments submitted by the public during the review period
will be presented to the Board of Directors at the public hearing.
COMMITTEE RECOMMENDATION: The Finance Committee reviewed the proposals
at its May 13, 2015 meeting and recommended setting the public hearing date.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments
and consider adopting a proposed ordinance to establish a new uncodified "Schedule of
Environmental and Development - Related Rates and Charges ". Adopt the proposed
ordinance including the following findings:
The District incurs substantial costs to provide environmental and
development - related services.
It is necessary to charge customers and other users to recover the
reasonable cost of providing the services.
The proposed rates and charges reasonably represent the actual District
costs to provide the services.
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POSITION PAPER
Board Meeting Date: .tune 4, 2015
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 280 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
The proposed fees, rates, and charges are exempt from the California
Environmental Quality Act (CEQA).
Four affirmative votes are required for adoption.
Attached Supporting Documents:
1. Proposed Ordinance, including Exhibit A: Schedule of Environmental and Development - Related
Rates and Charges (Uncodified)
2. Draft Staff Report Regarding Environmental and Development - Related Rates and Charges
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ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(District) finds that the District incurs substantial costs to provide various environmental
and development - related services, such as, but not limited to, administration and
processing of annexations, customer assistance at the permit counter, plan review and
inspection for sewer line installation, alteration, replacement and repair, the inclusion of
new information on District maps, administration and permit inspection related to the
Source Control Program, permitting of septage and grease haulers, and treatment of
grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
District services to recover the reasonable cost of providing said services; and
WHEREAS, District staff has comprehensively analyzed the actual cost of providing the
various environmental and development - related services listed above based on direct
costs, staff costs and overhead for time and effort incurred to provide listed services;
and
WHEREAS, the Board finds that the Schedule of Environmental and Development -
Related Rates and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Rates
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the rates and charges are being charged merely to reimburse
the DISTRICT for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development - Related Rates and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees, rates
and charges for each environmental and development - related service shall be as set
forth in said schedule, and shall remain in effect until amended or replaced by
ordinance.
Ordinance No.
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
ordinance or any portion or section of this ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 280 shall remain in effect and such
rates and charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 280 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of the District and shall be published in the
Contra Costa Times and San Ramon Valley Times, newspapers of general circulation,
published and circulated within District and shall be effective as of July 1, 2015.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 4th day of June, 2015, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
Michael R. McGill, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES & CHARGES FOR 2015 -16
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2015, was established by the Central Contra
Costa Sanitary District Ordinance No. , adopted June 4, 2015.
Fee Category
Amount
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and
commercial permit applications; installer reimbursement of sewer construction costs from subsequent
connectors; identification of right -of -way conflicts.
(A -1)
Development Review:
Mainline Plan Review actual cost):
Base Fee (minimum charge)
$3,246
Each additional hour in excess of base fee
$164
Special Cut Sheet Review
$327
Manhole only design & plan review
$1,191
Right of Way Document Review - IOD / Sub Map (each):
$720
Right of Way Document Review - No Changes Required
$459
,Right
of Way document review - Appurtenance (initial):
$638
Appurtenance (each additional)
$245
(A -2)
Application Fees
Overflow Protection Device Installation (OPD only) no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not
upgradable)
$25
Basic Application (side sewer work, easement staking, permit renewal)
$134
Existing parcel - new sewer service
$21.6
New parcel - new sewer service
$292
Commercial Application (includes up to one hour of plan review)
$320
Commercial Application Plan Review - Additional hours, covers review of plans for
a change in use or expansion of a commercial facility, time in excess of one hour
$150
Capacity Use Program
$435
Capacity Fee Installment Program and Promissory Note Program
$435
(A -3)
Reimbursement Accounts:
Set-up fee
$1,260
Transaction fee
$190
(A -4)
Special Studies
Base fee 4 hours plus misc. costs
$673
Each additional hour
$147
Source Control Business Review - base fee, includes plan review, site visit and
inspection time up to four hours
$877
Source Control Business Review - each additional hour in excess of four hour base
fee for plan review, site visit and inspection time
$178
Grease Variance Review (includes site visit)
$333
Site Collector Plan Check
$408
(A -5)
Private pumping system plan check - Commercial (Outside Force Main )
$699
Additional Review
$316
Private pumping system plan check - Residential
$352
(A -6)
Annexation Fee
$524
(A -7)
I Special Approvals
$369
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES & CHARGES FOR 2015 -16
(uncodified)
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property
(includes TV inspection when appropriate).
(13-1)
Mainline inspection contributed assets):
Base Fee
$789
Per Foot Charge in street
$12.50
Per Foot Charge in undeveloped land)
$8.50
New Manhole, Rodding Inlet
$840
(13-2)
Inspections by type:
Overflow Protection Device installation (OPD only)
no charge
Side Sewer Cleanout installation to facilitate installation of OPD only)
$50
Side Sewer Installation / Repair per 100 feet: $210
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection;
homeowner preconstruction inspection)
$210
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure w/o
trap; side sewer CIPP repair; outdoor grease trap only
$420
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$630
Outside pump installation
$840
New Manhole or Rodding Inlet (private)
$840
Grease / Sand / Oil Interceptor
$1,260
(B -3)
Overtime inspection:
First Hour if responding from off -site
$110
Every hour thereafter
$72
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day, Memorial
Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr. minimum
$326
(13-4)
Inspection of non - permitted work (+ avoided charge)
$991
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category Application
(13-5)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are
applied and charged for new connections. This procedure coincides with the 2014 Update to the CCCSD
Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction
when a structure's roof is on and the rough plumbing is installed ( "Roof and Rough "). Under the new
procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard
Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD
Standard Specifications Ed. 2011; Section 3 -07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (13-2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline after
the structure's roof is on and the rough plumbing has been installed. This fee
$420 per unit
includes: one building connection inspection and one side sewer inspection (up to 100
feet). Additional insepctions and related fees may be required.
Residential Connections (up to and including four units) at building foundation:
This fee is for inspection of new residential units connecting to CCCSD's mainline prior
to structure being roofed and rough plumbing being installed. This fee includes: one
$840 per unit
building connection inspectoin, one side sewer inspection (up to 100 feet), and two
additional inspections as required per CCCSD Standard Specifications. Additonal
inspections and related fees may be required.
Commercial /Multiple Residential Connections (more than four units) at Roof and
Rough: This fee is for inspection of new commercial or multiple residential units
connecting to CCCSD's mainline after structure's roof is on and the rough plumbing
$420 per unit
has been installed. This fee includes: one building connection inspection and one side
sewer inspection (up to 100 feet). Additional insepctions and related fees may be
required.
Commercial /Multiple Residential Connections (more than four units) at building
foundation: This fee is for inspection of new commercial or multiple residential units
connecting to CCCSD's mainline prior to structure being roofed and rough plumbing
being installed. This fee includes: one building connection inspection, one side sewer
$1,050 per unit
inspection (up to 100 feet), one pre- construction meeting, and two additional
inspections as required per CCCSD Standard Specifications. Additional inspections
and related fees may be required.
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category Amount
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer
location and sewer service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$254
Minimum Charge 2 hr min
$508
Overtime - First Hour
$161
Overtime - Each Additional Hour
$127
Overtime - Weekend / Holiday 4 hr min
$542
C -2
Dye test
$318
C -3
Collections stem repair
Actual Expense
(C -4 )
Cancelled TV Inspection without prior notice
$464
C -5
Sewer locating and marking
$288
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$1,227
Process Quitclaim Deed - plat and legal b others
$731
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee minimum charge)
$1,008
Each Additional Hour after 2 hours
$158
D -3
Right-of-way Research / Encroachment Resolution Fee
Actual Expense
D -4
Right of Entry/ Encroachment Permit Fee
$226
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs; copying fees.
(E -1)
Engineering - private sewer projects
Actual Expense
(E -2)
Soil evaluation - private sewer projects
Actual Expense
(E -3)
Surveying
Actual Expense
(E-4)
Minimum annual interest rate for CADs and Capacity Use Program
6.00%
(E -5)
Document / Plan Copying Fees
8 1/2" x 11 "; 8 1/2" x 14 "; 11" x 17" (per sheet)
$0.15
24" x 36" Plan (per sheet)
$3.00
CCCSD Standard Specifications
$20.00
(E -6)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010 -11
Parcel Assessment Amount listed in Ordinance 262- Exhibit B to determine AVAD 1.03084
Reimbursement Fee amounts applicable to connections in 2015 -16.
(E -9)
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD)
2011 -1 Reimburement Fees listed in Ordinance 279 - Exhibit B. Applicable to
connections in 2015 -16.
1.00556
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES & CHARGES FOR 2015 -16
(uncodified)
Fee Category
Amount
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of
pretreatment processes.
(F -1)
Class I Fees
Base permit fee of
$3,450 + cost of
District's lab analysis
(F -2)
Class II Fees
Base permit fee of
$3,450 + cost of
District's lab analysis
F -3
Class III Fees
$0
F -4
Industrial user permit application fee
$0
(F -5)
Special discharge permit application fee ( *)
No on -site inspection, no Capacity Review
$312
On -site inspection
$750
Additional charge for Capacity Review (Required for discharges >50 m
$239
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
G -1
Annual permit fee $1,750
(G -2)
Residential septic/toilet waste
< 2,000 gallons
$20 + $0.15/gal
> 2,000 gallons
$60 + $0.15/gal
(G -3)
Restaurant grease waste
< 2,000 gallons
$20 + $0.02/ al
> 2,000 gallons
1 $60 + $0.02/ al
( *) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
( * *) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength
characteristics are provided.
Central Contra Costa Sanitary District
DRAFT
Report Regarding
Environmental and Development - Related Rates and Charges
Proposal May 2015
OVERVIEW
The Central Contra Costa Sanitary District (District) Board of Directors will soon
consider adopting an ordinance to revise Chapter 6.30, Schedule of Rates and Charges,
for various environmental and development - related services.
If the proposed rates and charges are adopted by the Board of Directors, District staff
estimates that approximately $75,000 in additional revenue will be generated in fiscal
year 2015 -16.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of rates and charges for
environmental and development - related services provided to property owners,
contractors, developers, septic and grease waste haulers, and permitted industrial
users. These services include permitting; plan review; inspection of construction for side
sewers and main line extensions; addition of new sewers, parcels, and permit
information to District maps; source control permits and inspections; and septic and
grease hauler sampling and treatment.
These rates and charges are intended to recover the District's direct and indirect labor
costs, other operating expenses, and administrative overhead incurred in providing
each service.
These rates and charges were last revised in 2014. District staff annually reviews the
rates and charges to assess whether changes are appropriate. This year, as in the past,
District staff has re- evaluated the rates and charges for the categories of Development
Plan Review, Construction Inspection, Collection System, Right -of -Way, and
Miscellaneous services. The recommended rates and charges are explained in the
following pages.
PROPOSED RATES AND CHARGES
The State of California mandates that revenues from fees, rates and charges not
exceed the cost of providing services. Following its review, District staff recommends
that rates and charges be revised to include: 1) adjustment for changes in salaries,
benefits and overhead; 2) adjustment of the administrative overhead percentage; and 3)
adjustment of the mileage rate for those charges that include a mileage factor. Table 1
presents a comparison of the current and proposed rates and charges.
Draft Report Regarding Environmental and Development - Related Rates & Charges
Page 2
May 7, 2015
For 2015 -16, staff is recommending changes to the Schedule of Rates and Charges
based on a 4% cost of living adjustment to staff salaries, and an overhead percentage of
206% of direct salary cost, including Benefits, Compensated Time Off, and Administrative
Overhead. The Rates and Charges also include a vehicle mileage rate of $0.335 per mile
where appropriate. The mileage rate includes only non - depreciation costs because
depreciation is included in the overhead rate.
PROPOSED CHANGES
Fees, rates and charges calculated based on the criteria cited above result in
recommended increases between 5% and 10% for most fees. Based on staffing and
procedural changes, larger increases are proposed for some fees, and in some cases,
the increases are significant. Slight decreases are proposed for two fees, based on a re-
calculation of staff costs due to changes in staff assigned to the tasks. Two fees are
proposed to be deleted; and four new fees are proposed.
Fees with significant proposed increases due to changes in staff assignment, changes
in operating procedures, and more thorough review and enforcement of the District's
Standard Specifications include:
• Mainline Plan Review
• Special Cut Sheet Review
• Application Fee — Existing Parcel
• Commercial Application Fee
• Private Pumping System Plan Check and Additional Hours
• Special Approval
• Outside Pump Installation
• Inspection of Non - Permitted Work
• Special Discharge Permit Application fees
New fees are proposed for the following:
Commercial Application Plan Review — Additional Hours: This fee will allow Permit
Counter staff to recover additional time in excess of one hour spent reviewing plans and
consulting with business owners on commercial facilities that are larger or more
complex than normal. Staff time spent reviewing these plans is sometimes very
significant.
Source Control Business Review — Additional Hours: This fee will allow Source
Control staff to recover additional time in excess of four hours spent reviewing plans and
pretreatment requirements, site visits, and inspections for commercial facilities.
Draft Report Regarding Environmental and Development - Related Rates & Charges
Page 3
May 7, 2015
Private Pumping System Plan Check — Residential: This new fee for residential
pump system plan checks accommodates the generally lower level of review needed for
residential systems as opposed to commercial systems.
Special Discharge Permit Application Fee — Additional Charge for Capacity
Review: Discharges greater than 50 gpm for which a Special Discharge Permit is
sought require a formal capacity review to ensure that sufficient capacity exists in the
sewer line. These reviews are performed by a Staff Engineer and average 1 Y2 hours of
time.
Three fees are proposed to be deleted:
Pre - Approved Pump Systems: The staff time to provide this service is essentially the
same as for pump systems that are not pre- approved; therefore, this fee is duplicative
and can be deleted.
Connection Fee Deferral Program (two fees) The fees for processing and participation
(per parcel) are proposed to be deleted because there have been no requests for fee
deferrals in several years.
No increases are proposed for Industrial User Permit fees. These fees were last
increased in 2012 -13 after having not been revised for more than ten years. Increases
in Industrial User Permit Program costs have been recovered through non - residential
sewer service charges.
Significant increases are proposed for Special Discharge Permit (SDP) Application
fees however. The current fee for an SDP permit application that requires no inspection
or capacity review is $70. The actual calculated cost of these applications is $312.
SDP Applications that require inspection are currently charged $365. Staff is proposing
to increase this fee to $750, although the actual calculated cost of handling these
applications is $1,697. An additional charge of $239 is proposed for those SDP
applications that require capacity review (see above.)
SUMMARY
If the proposed revisions to the Environmental and Development - Related Rates and
Charges are adopted by the District Board of Directors, 54 fees would increase, two
fees would decrease, three fees would be eliminated, four new fees would be created,
and 23 fees would remain unchanged. If the recommended rates and charges are
adopted by the Board of Directors, staff estimates that approximately $75,000 in
additional revenue will be generated in fiscal year 2015 -16.
EM
Attachments
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
Fee Category Current Fee I Proposed Fee
% Change
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and commercial permit
applications; installer reimbursement of sewer construction costs from subsequent connectors, identification of right -of -way
conflicts.
(A -1)
Development Review:
Mainline Plan Review (actual cost):
Base Fee (minimum charge)
$2,506
$3,246
29.5%
Each additional hour in excess of base fee
$164
$164
no change
Special Cut Sheet Review
$250
$327
30.8%
Manhole only design & plan review
$1,102
$1,191
8.1%
Right of Way Document Review - IOD / Sub Map (each):
$705
$720
2.1%
Right of Way Document Review - No Changes Required
$464
$459
-1.1%
Right of Way document review - Appurtenance (initial):
$629
$638
1.4%
Appurtenance (each additional)
$242
$245
1.2%
(A -2)
Application Fees
Overflow Protection Device Installation (OPD only) no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not $25
upgradable)
$25
no change
Basic Application (side sewer work, easement staking, permit renewal)
$115
$134
16.5%
Existing parcel - new sewer service
$156
$216
38.5%
New parcel - new sewer service
$271
$292
7.7%
Commercial Application (includes up to one hour of plan review)
$234
$320
36.8%
Commercial Application Plan Review - Additional hours, covers review of plans
for a change in use or expansion of a commercial facility, time in excess of one hour
- --
$150
new fee
Capacity Use Program
$388
$435
12.1%
Capacity Fee Installment Program and Promissory Note Program
$388
$435
12.1%
(A -3)
Reimbursement Accounts:
Set -up fee
$1,174
$1,260
7.3%
Transaction fee
$176
$190
8.0%
(A4)
Special Studies
Base fee (4 hours plus misc. costs)
$623
$673
8.0%
Each additional hour
$136
$147
8.1%
Source Control Business Review - base fee, includes plan review, site visit and
inspection time up to four hours
$322
$877
172.4%
Source Control Business Review - each additional hour in excess of four hour base
fee for plan review, site visit and inspection time
- --
$178
new fee
Grease Variance Review (includes site visit)
$355
$333
-6.2%
Site Collector Plan Check
$349
$408
16.9%
(A -5)
Private pumping system plan check - Commercial (Outside Force Main)
$561
$699
24.6%
Additional Review
$214
$316
47.7%
PFe approved Pump Systems
$214
delete
- --
Private pumping system plan check - Residential
- --
$352
new fee
(A -6)
Annexation Fee
$485
$524
8.0%
A -7
Special Approvals
$259
$369
42.5%
Revised: 5/8/2015 Attach 1 - Env Dev Rates Comparison DRAFT.xlsx Page 1
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property (includes TV
inspection when appropriate).
(B -1)
Mainline Inspection (contributed assets):
Base Fee
$742
$789
6.3%
Per Foot Charge (in street)
$11.56
$12.50
8.1%
Per Foot Charge (in undeveloped land)
$7.94
$8.50
7.1%
New Manhole, Rodding Inlet
$750
$840
12.0%
(B -2)
Inspections by type:
Overflow Protection Device installation (OPD only)
no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate installation of OPD only)
$50
$50
no change
Side Sewer Installation / Repair per 100 feet:
$180
$210
16.7%
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection;
homeowner preconstruction inspection)
$180
$210
16.7%
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure
w/o trap; side sewer CIPP repair; outdoor grease trap only
$360
$420
16.7%
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$540
$630
16.7%
Outside pump installation
$540
$840
55.6%
New Manhole or Rodding Inlet (private)
$720
$840
16.7%
Grease / Sand / Oil Interceptor
$1,080
$1,260
16.7%
(B -3)
Overtime inspection:
First Hour (if responding from off -site)
$105
$110
4.8%
Every hour thereafter
$69
$72
4.3%
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day,
Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr.
minimum
$312
$326
4.5%
B-4
Inspection of non-permitted work (+ avoided charge)
$360
$991
175.3%
Revised: 5/8/2015 Attach 1 - Env Dev Rates Comparison DRAFT.xlsx Page 2
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2016 -16
DRAFT
Fee Category
Application of Fee
(B -5)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are applied and charged for new
connections. This procedure coincides with the 2014 Update to the CCCSD Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a structure's roof is on
and the rough plumbing is installed ( "Roof and Rough "). Under the new procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD Standard Specifications Ed.
2011; Section 3 -07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (B -2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline
after the structure's roof is on and the rough plumbing has been installed. This fee
$420 per unit
includes: one building connection inspection and one side sewer inspection (up to
100 feet). Additional insepctions and related fees may be required.
Residential Connections (up to and including four units) at building
foundation: This fee is for inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and rough plumbing being
$840 per unit
installed. This fee includes: one building connection inspectoin, one side sewer
inspection (up to 100 feet), and two additional inspections as required per CCCSD
Standard Specifications. Additonal inspections and related fees may be required.
Commercial /Multiple Residential Connections (more than four units) at Roof
and Rough: This fee is for inspection of new commercial or multiple residential
units connecting to CCCSD's mainline after structure's roof is on and the rough
$420 per unit
plumbing has been installed. This fee includes: one building connection inspection
and one side sewer inspection (up to 100 feet). Additional insepctions and related
fees may be required.
Commercial /Multiple Residential Connections (more than four units) at
building foundation: This fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection
$1,050 per unit
inspection, one side sewer inspection (up to 100 feet), one pre- construction meeting,
and two additional inspections as required per CCCSD Standard Specifications.
Additional inspections and related fees may be required.
Revised: 5/8/2015 Attach 1 - Env Dev Rates Comparison DRAFT.xlsx Page 3
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
DRAFT
Fee Category
Current Fee I Proposed Fee % Change
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity, • verification of sewer location and sewer
service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$236
$254
7.6%
Minimum Charge (2 hr min)
$472
$508
7.6%
Overtime - First Hour
$154
$161
4.5%
Overtime - Each Additional Hour
$123
$127
3.3%
Overtime - Weekend / Holiday (4 hr min)
$523
$542
3.6%
(C -2)
Dye test
$297
$318
7.1%
(C -3)
Collection system repair
Actual Expense
Actual Expense
no change
(C-4)
Cancelled TV Inspection without prior notice
$416
$464
11.5%
(C -5) ISewer
locating and marking
$267
$288
7.9%
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$1,132
$1,227
8.4%
Process Quitclaim Deed - plat and legal by others
$677
$731
8.0%
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee (minimum charge)
$929
$1,008
8.5%
Each Additional Hour (after 2 hours)
$146
$158
8.2%
(D -3)
Right -of -way Research / Encroachment Resolution Fee
Actual Expense
Actual Expense
no change
(D-4)
Right of Entry / Encroachment Permit Fee
$209
$226
8.1%
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs, copying fees.
(E -1)
Engineering - private sewer projects
Actual Expense
Actual Expense
no change
(E -2)
Soil evaluation - private sewer projects
Actual Expense
Actual Expense
no change
(E -3)
Surveying
Actual Expense
Actual Expense
no change
(E-4)
Minimum annual interest rate for CADs and Capacity Use Program
6.00%
6.00%
no change
(E -5)
Document / Plan Copying Fees
8 1/2" x 11'; 8 1/2" x 14'; 11" x 17" (per sheet)
$0.15
$0.15
no change
24" x 36" Plan (per sheet)
$3.00
$3.00
no change
CCCSD Standard Specifications
$20.00
$20.00
no change
(E -6)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010 -11
Parcel Assessment Amount listed in Ordinance 262- Exhibit B to determine AVAD
Reimbursement Fee amounts applicable to connections in 2015 -16.
1.02835
1.03084
0.2%
(E-7)
Connection Fee Deferral Program (Resolutions 2009 -34, 2010 -33, 2011 -23, 2013 -
009) Processing fee for each separate "Memorandum of Agreement" (program and
fees expire on June 30, 2015 unless program is extended) Ordinances 260 &267
$460
delete
- --
(E -8)
Connection Fee Deferral Program (Resolutions 2009 -34, 2010 -33, 2011 -23, 2013-
009) In addition to Fee E -7 above, participation fee for each separate property
(program and fees expire on June 30, 2015 unless program is extended) Ordinances
260 & 267
$115
delete
- --
(E -9)
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD)
2011 -1 Reimburement Fees listed in Ordinance 279 - Exhibit B. Applicable to
connections in 2015 -16.
1.00307
1.00556
0.2%
Revised: 5/8/2015 Attach 1 - Env Dev Rates Comparison DRAFT.xlsx Page 4
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2015 -16
DRAFT
Fee Category Current Fee
I Proposed Fee I % Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
Base permit fee of
Base permit fee of
(F -1)
Class I Fees
$3,450 + cost of
$3,450 + cost of
no change
District's lab
District's lab
analysis
analysis
Base permit fee of
Base permit fee of
(F -2)
Class II Fees
$3,450 + cost of
$3,450 + cost of
no change
District's lab
District's lab
analysis
analysis
(F -3)
Class III Fees
$0
$0
no change
(F-4)
Industrial user permit application fee
$0
$0
no change
(F -5)
Special discharge permit application fee ( *)
No on -site inspection, no Capacity Review
$70
$312
345.7%
On -site inspection
Base fee of $365
$750
105.5%
Additional charge for Capacity Review (Required for discharges >50 m
- --
$239
new fee
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
(G -1)
Annual permit fee $1,750
$1,750
no change
(G -2)
Residential septic/toilet waste
< 2,000 gallons
$20 + $0.15/gal
$20 + $0.15/gal
no change
> 2,000 gallons
$60 + $0.15/gal
$60 + $0.15/gal
no change
(G -3)
Restaurant grease waste
< 2,000 gallons
$20 + $0.02 /gal
$20 + $0.02 /gal
no change
> 2,000 gallons
$60 + $0.02/ al
$60 + $0.02/ al
no change
( *) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
( * *) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Revised: 5/8/2015 Attach 1 - Env Dev Rates Comparison DRAFT.xlsx Page 5